TIRE ASSISTANCE PROGRAM
Luzerne County would like to offer all non profit organizations within the county,
assistance with tire cleanup projects. Listed below are the rules and regulations that must
be followed in order to receive reimbursement.
Applicants will be accepted ONLY from a non-profit organization.
Money supplied by this department must be used for trucks to transport the tires
from the original collection area to the final destination only. (In other words,
from point A to point B, with no additional stops in between).
Verification of trucking company must be presented on the company’s letterhead
complete with contact information and must accompany each application 30 days
prior to collection for approval of funding.
All tire transporters must be authorized by DEP and it is the responsibility of the
organization to ensure this is done. Proof of authorization will be required and
must be submitted to the county 30 days prior to the event being held. No
exceptions.
Organizations must comply with all DEP rules and regulations and meet all DEP
requirements for transport and disposal of tires.
All tires must be recycled and proof of recycling will be a requirement for all
reimbursements.
Transportation and truck cost include: fuel surcharge and freight charges only.
Tire disposal and tire processing may be an additional charge depending upon
what tire company is chosen. Should either of these be an additional cost, this
cost will not be covered on this grant and it will be the responsibility of the
organization that contracted the tire vendor to pay it.
Invoices submitted for reimbursement must be clearly broken down with a listing
of the cost break down of trucks, transportation, and freight and gas surcharges.
Invoices from truck vendors must include either a total weight of the tires, per
truck or a tire count, per truck.
Reimbursements will be distributed within 6 months of the tire collection.
1
Mileage-All trucks transporting tires, for recycling, can travel up to and including
120 miles each direction of the collection site, located in Luzerne County.
Tires must be transferred to companies located in Pennsylvania and must be no
more than 120 miles from a collection spot.
Tire recyclers must be located in Pennsylvania, approved by DEP and be no more
than 120 miles from the collection sites.
Applicants must pay for the collection first in order to be eligible for
reimbursement and a paid invoice will be required for refunds.
Total amount available for the 2011 Tire Collection program is $200,000.00.
A total of up to and not exceeding $10,000.00 will be available, for trucks and
transportation of tires ONLY, per organization. Should the organization not use
the entire amount allotted, only the amount need for the vehicles and
transportation will be covered, not to exceed $10,000.00.
This is a one-time, per organization program. The money granted to each
organization must be used strictly for a tire cleanup and may not be combined
with any other clean up projects.
This grant will not be offered on a yearly basis.
COSTS NOT COVERED BY THIS GRANT
The processing of tires is not including in the cost unless you choose a
company that processes the tires and will transport them as well.
Tires on rims will be an additional cost unless you choose a company that
will process and transport the tires or tells you otherwise.
Overnight costs to store tires, prior to transportation are not eligible for
reimbursement.
Advertising costs associated with this grants are not eligible for
reimbursement.
Any and all labor costs incurred for the collection of tires or related to the
tire collection.
Layovers, storage and leasing of trucks will not be covered in this grant.
This tire grant will not cover the cost to clean any tires prior to recycling.
Collections must be held within the 2011 calendar year in order to be
eligible.
This program is only available for the organizations located in Luzerne
County.
2
HELPFUL HINTS
When choosing a company to transport the tires ask if they will take tires on rims
at no additional cost. Some companies may even charge less or pay you to take
the tires on the rims.
Deal directly with a tire company that recycles and processes the tires as there
may be additional cost if you deal with a “middle man” to handle the collection.
Check with the company that the tires will eventually end up with, especially if
different from the transportation truck company, to see if there is an additional
charge or price increase should the tires be flattened, dirty or muddy
Make sure whomever you chose to collect, transport and recycle the tires has a
cost breakdown for different size tires. For example: car tires, truck tires and
SUV are a standard tire. Tractor trailer, farm tractors, heavy machinery, etc. may
be an additional charge.
3