NEPEAN MASTERS SWIM CLUB
EXECUTIVE MEETING MINUTES
February 18, 2003
LOCATION
Meeting held at Walter Baker Centre in pool classroom.
PARTICIPANTS
Ross Brown
Stephanie Moscrip
Greg Watt
John Burrows
Tina Nadeau
Cindy Zakoor
Charlie Colpitts
Brian Robertson
Lisa Haindl
Donna Tolusso
7:07
REVIEW AGENDA
Donna/Cindy - Approved
APPROVAL OF PREVIOUS MINUTES
Greg/Brian – Approved
REGISTRAR'S REPORT
Numbers for February are
Registered
A
B
C
D
S
T
Waiting
Average Attendance (Last 4 weeks) – From Brian
64
61
60
16
13
31
39.5
35.3
34
14
9
19
Reminder that trial period is for new swimmers or existing master swimmer new to our club. We
received MSO cards for new swimmers
*** Action Item - Cindy to look for Shannon’s MSO card ***
We talked about the recovery of Winterlude relay money.
Motion to “Waive the relay fee for this year’s Winterlude meet for members of NMSC and
refund relay money for those NMSC members who have paid”
Donna/Cindy - all in favour – motion carried.
SECRETARY'S REPORT
Greg will be leaving the executive after the April meeting. Stephanie has agreed to assume
Secretary’s duties once Greg leaves executive until this year’s AGM.
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PUBLIC RELATIONS REPORT
Mike Sweeny has approached the club to run the swimmers social Saturday April 5 from 4:00 –
7:00 and the food for the officials for 2003 Provincials being held at the Sportsplex. There is a
budget of $2200 for the swimmers social (cash bar) and $1000 for the food for the officials.
NMSC can keep the difference if they can do for less. Stephanie asked to review the budgets
and make recommendations.
Social
Lasagna/Salad and a drink served at Confederation High School – assuming 300 swimmers at
social but Stephanie feels we should expect more than 300 - $2200 is not enough money to cater
so we would be looking at preparing the food using the school’s ovens. We may need more time
than the allotted 3 hours to cook the food. Age groupers often do potluck but it was agreed that
a potluck would not as well for a large social. Some concerns raised about the social were 1)
what if the meet runs long - access to the kitchen; refund of money already paid 2) who will be
responsible for the cash bar 3) logistics of who will organize the various tasks including salads,
meal, setup, teardown. We need volunteers – perhaps 5 or 6 would do.
Officials
Assume snacks and hot meal. 80 officials for each session at $2 per person - $160 per break.
5 breaks = $800 therefore estimate is $1600 but the budget is only $1000. Therefore
recommend we do not do the Officials food.
Motion that “We do not do food for officials for $1000 budget allocated”
Stephanie/Donna – motion carried.
*** Action Item - John will ask at the A group for dedicated volunteers for the social ***
Motion to “Agree to take on the social banquet contingent upon the high school facilities
being available for a longer period of time, adequate number of volunteers (5 or 6),
determine who is responsible for the cash bar, and sufficient number of ovens”
Stephanie/John – motion approved.
NEWSLETTER
Charlie will look at Winterlude results and report on findings – for example entry time verses
actual time. Brian has a photo of the record setting relay team.
*** Action Item – Brian to send out request for Winterlude article from a new Winterlude
swimmer’s experience ***
Possible article on swimming will pregnant. Also blurb about Dragon Boating.
V.P. REPORTS
A Group
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Asked to find help for the heart swim – Jennie and Janet volunteered. Scheduled a Dragon Boot
strategy meeting and determined that a second boat – a development boat - is required to
support summer tournaments – i.e. Kingston.
B Group
Nothing to report.
C (and D) Group
Absent.
EQUIPEMENT MANAGER’S REPORT
The camera is not back yet – we may get a camera replacement. Ordered straps to repair
existing hand paddles. New hand paddles are $86 a dozen. We have 10 existing pairs plus the
repaired paddles brings total to 16. We have exceeded our equipment budget so propose a
motion to buy new hand paddles.
Motion to “Buy 2 dozen hand paddles”.
Stephanie/Ross - motion approved.
Agreed to hold off on further underwater camera investigations.
WINTERLUDE
Absent.
PRESIDENT’S REPORT
Brian provided average numbers per group - see registrar’s report for averages.
*** Action Item - Brian to send list of swimmer’s to the VP’s ***
PAST PRESIDENT REPORT
Nothing to report.
TREASURER’S REPORT
Monthly Update
Registrations for A and B are a little low. Suggest that for next year, we budget for 61 or 62,
allowing the pool numbers to grow to 64. Also, that fees changed include GST. C Group is
running a deficit – this cancels out any refunds. Suggest that we could reduce expenses by
trimming S group – go to ½ pool and reduce guards. S group original budgeted for 2 guards
since guards’ attendance was unreliable.
*** Action Item – Brian to contact pool – re ½ pool and 1 guard ***
Suggestion that we budget for 50 for C group with the hope that this will increase the D group
numbers.
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Motion to “Continue with D group until the end of the year” John/Stephanie
motion carried.
- all approved
COACHES’ REPORT
Absent.
ADJOURNMENT
Brian/Greg at time (sometime before 9:00)
Next Meeting Monday, March 17 (Tentative) 7:00-9:00pm
Walter Baker Centre in pool classroom
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