Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
1) INTRODUCTION
PIRCHALLA WARD at a Glance
ADMINISTRATIVE
PROFILE
Name of Ward and Pirchilla ward, No 7
No
Ward Position in Pirchilla ward located in the northern side of city
Bhavnagar city
municipal limit. In the northern side of ward major
landmark is Bhavnagar Railway station (outside) and
Gangajalia Talav is located in southern –eastern part
of ward. The southern boundary of ward is ended at
kala nala road. Ward no .6 is located in the western
side of Pirchalla ward and police colony in the eastern
side of Pirchalla
Geographical
Between 21.05 degrees and 22.18 degrees North
Location
Latitude and 71.03 degrees and 72.18 degrees East
longitude.
Ward area
0.60 sq km
PHYSICAL
PROFLIE
Topography
General slope in north east direction .The level
difference is 50 cm to 2 mt.
Geology
The ward falling on strata of volcanic trap of the
saurashtra region .However geological and
weathering activities slowly occurs in this area.
Wind
West to east direction except in monsoon season
Soil Profile
Sandy soil
Climate
Hot and dry
Rainfall
Average mostly in Monsoon season
Surface water bodies Gangjalia talav in south direction
DEMOGRAPHIC
PROFILE
Population
20617 persons
 MALE POPULATION: 10257 persons
 FEMALE POPULATION:9910 persons
 0-6 CHILDREN POPULATION:1654
 0-6 MALE POPULATION:904
 0-6 FEMALE POPULATION:750
Sex Ratio
literacy
SOCIO-ECONOMIC
806
93.72
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
PROFILE
Economic base
Economic Growth
Industry Type
Small scale industrial ward. There are more than 400
industries. Major types of industries are foundry, metal
base, Gem industry and machine tools industries. It is
also a base of selling of agriculture production.
Moderate growth of industries
 Oil Engine and Machine Tools
 Foundry Industry
 Engineering and Automobile
 Gem Cutting Industry Caster oil Industry
 Handicraft Industry
Occupation Pattern
Accessibility
Linkages
Disaster Profile
Peoples engaged in primary, secondary and tertiary
activities
and Ward is accessible from M.G.Road in northern side,
and southern side from Kala nala road
Earthquake,Flood,Cyclone,Industrial
Fires mostly occurs in the ward
and
chemical,
In detail a brief note may also be mentioned about the major roads, geographical
areas, land utilization in the ward, topography of the Pirchalla
ward,climate,administrative features and city linkages, Wind direction and
velocity, geology and soil typology, average annual rainfall, history and growth of
ward in respect to city., rainfall data ,density ,sex ratio ,ward economy (economic
base ,settlement pattern,)demographic profile(population growth trends)(Industries-handicrafts ,readymade garments ,spices ,machines,)Trade and
commerce (number of shops and establishments at Pirchalla) Occupation
pattern(distribution of population by total workers ,main-workers ,marginal
workers and non workers)Economic growth ,Industry(The major industry located
in Pirchalla ward)Disaster profile ,vulnerability history of major human made and
natural disaster occurred in Pirchalla ward ,Vulnerability analysis ,risk and
resource assessment of Pirchalla ward.
2) HAZARD AND VULNERABILITY ASSESSMENTS AND FACTORS
DETERMINING THE COMMUNITY’S COPING MECHANISM
Road Accidents Pirchilla Ward is part of Walled city area. The road pattern is
unorganised Pirchalla ward has following major accesses, northern side
it connected to ward no 16.Eastern side it is connected to ward no 9
(another dense area and part of walled city) and western following
intersection is in critical
1. Kala Nala Chowk
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
2. Haluria Chowk
3. Sant Kripa Ram Chowk
4. Navapura Chowk
Most of the intersection is unsignalised and on street parking
Fires
Industrial
Accidents
A Gujarat Electricity Fault centre is located in the northern part of the
ward .Most of the electricity transformer located in the end of the
neighbourhood street may cause fire in near future .Dense shopping
centre on main street is also prone to fire .Due to open electricity wire.
In 1996 a incident recorded about fire caused due to GEB Fault centre
Every year 5-7 case registered about fire cause due to breakdown of
transformer (source GEB Bhavnagar)
Most of the house hold owner has small industry
The industrial accidents prone area are:
 Pirchilla sheri
 Jamadar sheri area
 Kazi waad area
 Gori Kripayu area
 Small fire and gas leakage cases registered in past
Epidemics/
The water and sanitation system is not well .Most of the area has open
Water
borne drainage system may cause the water borne disease .Previous year few
Diseases
cases registered for Malaria ,Cholera ,Viral fever and other Water
borne diseases .Few area has underground sewer lines but low
maintenance it overflow on road may cause water borne disease.
Earthquake
Whole Pirchilla ward is vulnerable to Earthquake .It fall in earthquake
zone III .The following Clusters/Neighbourhoods can categorized as
1. Old Construction more than 50 years
 Pirchalla Sheri
 Raidhan Puri
 Navapura Chowk area
2. Densely populated
 Kazi
3. Affected during 2001 Earthquake
 Mangal Singh Raj Camp
 Gori Kripayu
4.




Absence of structural Safety measures/modern construction
Vartez Gate Area
S.G.S Area
Amba Chowk Area
Patika Ashram Area
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
Flood
Cyclone/Storm
surge
The general slope dips in the north-eastern direction side .The level
difference between the higher and lower level areas is about 50 cm to 2
mt. The lowest area of Pirchalla ward is ganagajalia talav and the
higher level found near to danapith and the railways side road .On the
whole the overall terrain of Pirchalla ward is flat and free from major
depression or low lying areas .The flood (Flesh floods ) prone area are
as under:
 Gangajalia talav
 Mohalla Bagh Area
 SGS Area
In 1956 Cyclone hits coast of Bhavnagar and Pirchalla experienced a
cyclone .The coastal area is 40 km far from Pirchalla so there is
vulnerability of cyclone in this ward also swamped by fleeing residents
In1978 a southern part of area was experienced the water –logging due
to flood
In 1956 southern and eastern part of the Pirchalla ward was
experienced the storm surge.
In 1996, 1997, 2001 big fire incident occurred. In 1996 an incident
recorded about the fire caused due to GEB fault centre.
Every year 5-7 case registered about fire caused due to breakdown of
transformer (source GEB Bhavnagar)
1998,1999,2001 Small fire and gas leakage cases registered in past in
the following areas
 Pirchilla sheri
 Jamadar sheri area
 Kazi waad area
 Gori Kripayu area
Floods
Cyclone
Fires
Industrial
Accidents
Raod accidents
2001,16 deaths recorded with reference to Pirchilla ward
RESOURCE AVAILABLE IN PIRCHALLA WARD.
SHELTERS



Tents
Sheets
Pre-fab shelters
HEALTH RELATED INFRASTRUCTURE AND FACILITIES
TRANSPORTATION (Vehicles)
TELECOMMUNICATION
POLICE DATA FROM BLOCK NODAL LINE DEPARTMENT
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
FIRE FIGHTING
Etc.
PIRCHILLA WARD (COMMUNITY EMERGENCY MANAGEMENT AND
RESPONSE PLAN (WEMRP)
Introduction
 Goal
 Purpose
Application
 Scope
 Framework
Preparedness at Cluster /neighbourhood level
 Individual preparedness
 Emergency operation centre
Pirchalla Ward Disaster Management Committee (WDMC)
 Institutional Arrangement
 Response
Cluster/Neighbourhood/Community Emergency Response Teams
Cluster Emergency Coordination centre
 Duties and Functions of WDMC
 Roles and responsibilities of the Pirchalla ward disaster management committee
(Before, during and post disaster)
 Roles and responsibilities of Pirchalla Ward Task forces
(Before, during and post disaster)
PROCESS AND METHODOLOGY
Method of Conducting wards Level Meeting s/Consultation Meetings
Ward Meeting [Govt. Officials, Ward Councillors, officers, sanitary & sub sanitary
inspectors and Opinion makers]
Aim and Goal Of the ward Level Meeting
To introduce the community based Disaster Risk Management at the ward level and to
convince the Ward leaders and Opinion makers present at the meeting for the need for
ward level disaster Preparedness Plan
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
Objectives
• Rapport building with Ward Councillor’s members, opinion makers, wards officers,
sanitary inspectors and sub sanitary inspectors sitting in the ward offices to facilitate an
understanding of the concept and need for the Community Based Disaster Risk
Management (CBDRM).
• Need creation, sensitization and orientation
• Explaining the roles and functions of community facilitators leading the program
• Explanation of understanding of conceptual/practical understanding of micro
Level hazards and vulnerability
• Environment building
• Developing a plan of action for each Ward and fixing dates forward\meetings
• WDMT identification
Process
Ward Disaster Management Plan (Formats attached in Annexure)
Orientation of staff of Ward officers.
Orientation of Community Organisers of Project shakha of MC (Municipal
Corporation), the Anganwadi sisters (ICDS dept.) and staff of solid waste
management and sanitation Dept.
As they conduct regular programmes on different issues and are in close contact with the
community of the ward, it’s easier to disseminate the information of UEVRP through
them and also in the selection of DMTs.
Neighbourhood Formation
A neighbourhood is a unit consisting of a collection of 8-14 housing/residential colonies,
etc. of the respective Wards selected for the sensitization programmes .It is desirable to
evolve the neighbourhoods in consultation with the,
Councillors, ward level officials including engineers, and Extension Officer. It is strived
to the ward already existing based on different functional requirements.
Criteria for cluster formation
The main criteria taken into account while forming a cluster are as follow:
• Population of Wards
• Spread of the area
• Geographical proximity of the Wards
• Accessibility and communication – common road or common road junction
• Neighbourhood already formulated by Health and Education Department
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
• Common hazard profiles
• Common market i.e. Local shopping Centre, Community shopping centre
etc.
Who to invite to the Ward level meeting
The following people are to be invited to the cluster meeting:
 Ward members including councillors
 Ward officers & SI & SSI and whole staff.
 Representative from each caste in the Ward
 Anganwadi workers
 President of cooperatives societies
 Representatives from CBOs and NGOs
 Principals / teacher from schools and colleges
 Heads of Professional organizations
 Health professionals
 Market associations heads
 Fair price shop owner
 Other community leaders based on field assessment
Invitation Letter
The letter for the ward meeting may be drafted in consultation with the Municipal
Commissioner /Dy Municipal Corporation CEO of Development Authority and will
include:
• Introduction and details of who is organising the event and brief description of
the main goal of the CBDRM
• Venue
• Date
• Time
• Agenda
Agenda
• Inaugural speech
• Introductory speech
• Introduction of participants
• Address by a resource person from outside the Wards this could include a local
Ward Officials, CEO Of development Authority, representative from Municipal
Corporations, representative of a CBO, NGOs or academic
• Experience sharing in sub-groups
• Discussion of the hazard profile of the ward
• Need for disaster preparedness
• Need for CBDRM
• Events (Neighbourhood meetings, DMT identification, PRA and WDMP
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
development) in the planning process at the Ward level and how they are to be
undertaken
• Schedule for
• Neighbourhood meeting in the Wards selected
It is desirable that the letter is issued in time and hand delivered
Assumption for Neighbourhood
1000 persons= 1 Neighbourhood
Display meeting material
• HAZARD MAP (earthquake, cyclone and earthquake and flood) of Gujarat
• Disaster events calendar of city
• Model maps of other Wards
• Model contents of Ward disaster plan
• Audio visual material
Suggested reading Information Education Communication (IEC) material to be
given to participants
• Afato Bihangabolokan
• Tale to Jaroor Karo
• Rooprekha
• SOPs for WDMC
Results
• All the, govt officials, employees, ward officers and employees, school teachers, PHC
doctors, paramedics and agewans
from the neighbourhood of Wards selected, attend the meeting
• Representatives from the neighbourhood of Wards remain present for the entire
duration of the meeting
• Representatives from the neighbourhood of Wards leave with an understanding
of the CBDRM , and an understanding of their roles and responsibilities
for carrying the program forward in their respective Wards.
• A clear action plan and schedule for each Ward is prepared
Indicators
• A list of participants
• The discussions are interactive and important questions regarding the
usefulness of the program were raised
• The hazard profile of each neighbourhood in the ward and details of
responses to previous disasters emerge out of the discussions
• The ward Councillor of each Ward take the lead in setting the date and time
for the Neighbourhood /society.
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
• The facilitator concludes the meeting with a list of all the names and contact
details of the head of neighbourhood’s society members and a tentative
schedule for activities in each neighbourhood
• The Govt. officials and other representatives of the Ward that attended the
meeting then take the lead in organizing activities outlined as per the
schedule
Neighbourhood Meeting
Goal/Aim
To sensitize the Ward community to the Community Based Disaster Risk Management
and to involve them in each stage in the development of the neighbourhood plan of their
Ward
Objectives
• To mobilize 10 per cent or more of the neighbourhood community including
women to attend the neighbourhood meetings
• To explain to the community the importance of disaster preparedness
• To describe in detail each event in the planning process and the role of the
community during each event
• To encourage the community to identify and nominate NDMT members that can
be trained to respond to different needs in a disaster
• To encourage the community to identify the hazards profile of the Ward and
their strengths and weakness in coping with previous disasters through
discussions and mapping exercises
Process
• To fix a date for the meeting in consultation with the Society head
• To ask the Society head and other members such as an anganwadi worker or
health professionals to inform the Ward community of the date and time of the
meeting in advance
• To ask the school teacher if some older children in the Ward can perform a play
or sing a song on disaster preparedness on the day of the gram sabha. The
teacher would have to be given a brief orientation and the script in advance.
• To make an agenda or (discussion points) for the meeting which can cover the
following topics:
Introduction
• Experience sharing of previous disasters in the Ward and the response
• Performance by school children
• Showing a VCD of work done in other Wards
• Address by a resource person
• Why disaster preparedness
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
• Ward disaster management plans
• The role of the community in the planning process
• Disaster management teams
• Nomination of DMT members
• Trainings
• Awareness generation
• Explanation of how to conduct the mapping exercise to generate the
information required an how the information will be used
• Follow up meetings and activities in the Ward/neighbourhood
• To keep all the IEC material for display ready such as maps
• To keep materials for the mapping ready
• To arrive at the Ward a few hours before to mobilize as many people as
possible with support from the community heads/ members
Results
• 10 per cent or more members of the Ward community including women are
present at the meeting
• The Ward community is convinced of the need for disaster preparedness
• The Ward community understands its role in developing its Ward disaster
management plan
• The community participates actively in discussion and mapping exercises to
generate enough information on the profile of their Ward, hazards faced,
vulnerable elements and resources availability for the development of the NDMP
• The community has nominated DMT members based on aptitude and skill who
are keen to receive training and sever as volunteers thereafter
Indicators
• A list of participants
• The Ward community shows interest in the program, by sharing their own
experiences of previous disasters and asking questions about how the program
will help them cope better with future disasters
• Ward leaders and other members of the community explicitly state that there is
a need for the program
• The community is attentive, listens carefully, asks questions for clarification of
their roles and cooperatives with the facilitator when asked to conduct certain
activities
• Those present at the meetings stay for the entire duration of the meeting and
take active part in experience sharing, in nominating NDMT members, and in
the mapping exercises
• The community is keen to know what the next steps are and when the next
meeting is to take place.
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
NDMP and WDMP
Goal/Aim
• To create a document that will help the local community to prepare for and to
respond to disasters effectively
Specific objectives
• Involve the local community in the entire planning process
• To create a plan that will enable the immediate deployment of resources in an
organized manner during an emergency
• To create a plan that will allow for quick and immediate response in the event
of a disaster by the community
• Ensure that there is ownership of the plan within the community
• To link the NDMP to the long term development plan of the ward
Process
• Organize a cluster meeting
• Identify members of the NDMT s and WDMT s
• Organize a Mapping
• Complete the WDMP format
• Ask the Chairman of the society and Councillors to write the preface of the
WDMP
• Make an additional visit to the Ward and read out the draft plan when complete
to the WDMC and DMT members and other members of the Ward community
and incorporate any final suggestions.
• Organize a final Ward meeting in the Ward to officially handover the final
document to the Ward community
• During the Meeting allow the WDMC to explain its importance to the
community, what it contains in it and where it will be located
• Give one copy of the plan each to the following: Collector, Commissioner etc.
Keep one copy for yourself
• The maps of the Ward developed during the mapping can be laminated and
placed in the ward office , school or community hall.
• Organize a mock drill to test the usefulness of the plan
Results
• All sections of the local community are actively involved in the entire planning
process from the ward meeting to the neighbourhood, to the mapping to plan
writing to mock drills
• A plan has been created that contains a resource inventory of the Ward and
allows for the immediate deployment of resources in an organized manner
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END COURSE PROJECT Community Based Disaster Risk Management
during an emergency
• A plan has been crated which allows for quick and immediate response by
WDMT members in an emergency
• The plan is owned used by the Ward community
• The plan has been linked to the long term development plan of the Ward
Indicators
• Ward leaders, men, women, children, and CBOs have all contributed in some
way to developing the plan. This could include attending a gram sabha to actual
writing of the plan.
• The WDMC and WDMT members use the WDMP to prepare for mock drills and
to follow SOPS during the mock drill
• The WDMC members and WDMT know what the WDMP contains in it, where it is
located and how and when they can use it and update it.
• The plan is contributing to the construction of seismic and cyclone safe housing
in the Ward
Ward emergency kit:
A Ward emergency kit may be created and kept in the ward office.
The kit may comprise of local equipments as required for fire fighting like, bamboo
poles, canisters, buckets, sandbags, long pipes, nails, stretchers (if possible,) well
equipped first-aid box, emergency lights, candles and matchboxes, necessary items for
making ORS, basic search and rescue equipments etc.
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
ANNEXURES
NEIGHBOURHOOD DISASTAR MANAGEMENT PLAN
Election Ward No.__________Tax Ward No.__________T.P.Scheme
No.__________
O.P.
No.______F.P.No._____
*
PERSONAL DETAIL
(1)
Name of owner
:_____________________________________________________
__
:
(Building Owner)
(2)
Name of Users
:_______________________________________________________
(3)
Address
:_______________________________________________________
(4)
Occupation of User
:_______________________________________________________
(5)
Social activity
:_______________________________________________________
(6)
Family Member
Sr
.N
o.
Name of
Member
:
M/
F
Ag
e
Educati
on
Handic
ap
Name
includin
g
voting
list
Bloo Remar
d
ks
Grou
p
Y OR N
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
(7)
Other detail
:
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
________________________________
*
BUILDING DETAIL
(1)
Name of Building
:
(2)
Own or Rental
:
:
(3)
Building type
) – Hut – Other
:
Load bearing – Frame structure – Roof ( Naliya
(4)
Usage type
Industrial
:
Residential – Commercial – Institutional –
Public purpose – Government – Others
(5)
House No.
:
(See from house tax receipt)
(6)
Age of Building
:
(Approximate)
(7)
Nos. of Floor
:
(8)
Building Height
:
(Approximate)
(9)
Nearest Road width :
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
(10) Service Use
Cable connection
:
Water connection – Electric connection –
Drainage connection – Telephone connection –
Gas – Internet
(11)
Nos. of unit
:
Room__________
Shop________
(12)
Distance from
:
Municipal services
Main Office
Zonal Office
Fire station
Ward office
Water Pumping Station
(13)
Distance from
Other services
Hospital
School / College
Railway station
Bus station
Police station
Open Ground
Post office
Highway ( Any type )
Ration Shop
*
COMMUNICATION
(1)
Telephone No.
:
(2)
S.T.D. – I.S.D.
:
(3)
Mobile No.
:
(4)
Pin code No.
:
*
GENERAL
:
(1)
Vehicle
:
(2)
Add. of Cable Operator
:
(3)
Animal
:
(4)
Trees
:
:
Flat_________
:
:
:
:
:
:
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
(5)
Driving License
:
(5)
BPL OR APL
(6)
Power Generator
:
(8)
Down stream OR
Up Stream
:
(9)
Fire Safety ( Y or N )
:
(10)
T.V. or Radio
:
(11)
Nearest famous place
:
(12)
Other detail
:
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
___________________________________________________________
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Chaitali Dave
Group “B”
END COURSE PROJECT Community Based Disaster Risk Management
City Response system during disaster
Commissioner
Nodal
Officer
City level
City
CDMC
EOC
Ward level-17
wards
Liason officer
(Jr. Er) and
Corporators
WDMC
WEOC
Polling
booth level350 polling
booth areas
NDMC
NEOC
NDMC
NEOC
NDMC
NEOC
NDMC
NEOC
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Chaitali Dave
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