MONTICELLO CITY COUNCIL MEETING MINUTES
Tuesday ▪ August 10, 2010 ▪ 7:00 p.m.
17 North 100 East, Monticello, UT
1. Call to Order - The regularly scheduled meeting of the Monticello City Council
was called to Order by Mayor Douglas Allen at 7:00 p.m., on Tuesday, July 27,
2010. The following persons were present for all, or portions of the meeting.
City Officials
Mayor Douglas Allen
City Council
Scott Frost
Scott Shakespeare
Walter Bird
Craig Leavitt
Brad Randall
City Manager: Kelly Pehrson
Assistant City Manager: Ruth Skouson
City Recorder: Cindi Holyoak
Visitors
Winn Westcott, Janice Ames, Burton Black, Keith Clark, Anna Clark, Merideth
Perkins, Kelly Washburn, and Catherine Rogers.
2. Invocation/Opening Remarks - Mayor Allen invited anyone in the audience or
the governing body to offer a prayer or opening remarks. A prayer was given by
Councilman Scott Shakespeare.
3. Minutes Review/Approval - The minutes of July 27, 2010, were mailed with the
agendas.
MOTION was made by Councilman Scott Frost to approve the minutes of the
July 27, 2010 City Council Meeting and Executive Session, with a typing error
correction. The motion was seconded by Councilman Scott Shakespeare and
passed unanimously.
4. Public Comment
Winn Westcott asked the status of a building to house the Big 4 Tractor. ACM
Skouson said the fire station is being posted for sale and funding sources will
contribute to a new building to house the tractor. Available federal funding
designated to museums was researched by city staff. This project does not meet the
criteria. Mr. Westcott discussed the need for economic development and tourism
attractions. Janice Ames suggested talking to the Daughters and Sons of Utah
Pioneers for funding.
5. Payment of Bills - Questions and answers were directed to the following bills:
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#33911 $450 to Myron Lee
#33952 for gravel.
#33980 for umpires.
#33996 to Tri-Hurst Construction to be reimbursed.
#33973 to be reimbursed.
#33956 for recreation utilities $2,103.41. This was an encoding error.
There was discussion about the final details of the swimming pool construction.
MOTION was made by Councilman Brad Randall to pay the bills as submitted
and to hold payment to Tri-Hurst Construction, Epic Engineering, and Legrand
Johnson Construction. There was a double payment which will not be sent to
Myron Lee. The motion was seconded by Councilman Scott Shakespeare and
passed unanimously.
6. Utah Division of Forestry, Fire & State Lands: Tree Inventory Update
The City of Monticello is the first Tree City USA in San Juan County. A pilot
program is underway which will include an inventory of public trees in the area. Data
will be collected which can help with tree maintenance and plans can be developed,
to include protection plans for construction to minimize damage and planting plans
with suggested species. Grants are also available through this agency. Species
diversity is a nation wide concern. More diversity is desired to help control
devastating outbreaks of disease and pests. GIS based software will be used to
perform the inventory and map trees. Mayor Allen discussed plans for tree planting at
the Mill Site. Tree City USA signs will be posted at 3 entrances to the city.
7. Consider Planning Commission Recommendation for Zone Change Request:
65 E Pehrson Lane R-2 Residential to an A-1 Agricultural
Property owned by Janice Ames is divided into agriculture and residential zones. She
would like the entire lot changed to an agricultural zone. This was recommended by
the Planning Commission during the August 2010 Meeting.
MOTION was made by Councilman Walter Bird to approve the Planning
Commission recommendation for zone change on 65 E Pehrson Lane from an R2 Residential zone to an A-1 Agricultural zone. The motion was seconded by
Councilman Scott Frost and opened for discussion.
Councilman Scott Frost - Aye
Councilman Scott Shakespeare – Aye
Councilman Craig Leavitt - Aye
Councilman Walter Bird - Aye
Councilman Brad Randall – Aye
The motion passed unanimously.
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8. Consider Airport Fueling System Purchase
The Airport Committee reviewed six proposals. Two proposals had design flaws; one
did not accept the State of Utah fueling card and was not weather protected. Black Oil
Company uses CSESCO INC equipment and recommended this proposal. This
proposal includes installation and transfer to the new airport. Mayor Allen
encouraged the city to upgrade the software for reporting. Money for the purchase
will be taken from the transportation trust fund as borrowed funds to be repaid by fuel
sales over a five year period.
MOTION was made by Councilman Scott Shakespeare to purchase an airport
fueling system from CSESCO INC. for $14,014.94 and to include current/up-todate software.
The motion was seconded by Councilman Scott Frost and
opened for discussion.
Councilman Scott Shakespeare – Aye
Councilman Craig Leavitt – Aye
Councilman Walter Bird - Aye
Councilman Brad Randall – Aye
Councilman Scott Frost – Aye
The motion passed unanimously.
9. Consider Amendment to Consolidated Fee Schedule for Disconnection From
Municipality Filing Fee
A municipal disconnection has been requested. This is the first of such requests
received, therefore; there are no established fees for processing the request. The fee
should cover the cost of staff time and new maps.
MOTION was made by Councilman Scott Shakespeare to amend the
Consolidated Fee Schedule to include a disconnection from municipality filing
fee of $300. The motion was seconded by Councilman Scott Frost and opened for
discussion.
Councilman Craig Leavitt – Aye
Councilman Walter Bird - Aye
Councilman Brad Randall – Aye
Councilman Scott Frost – Aye
Councilman Scott Shakespeare – Aye
The motion passed unanimously.
10. Consider Noxious Weed Extermination at Monticello Airport
Motion was made by Councilman Walter Bird to set this discussion aside. The motion
was seconded by Scott Shakespeare and opened for discussion.
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August 10, 2010
Councilman Walter Bird - Aye
Councilman Brad Randall- Aye
Councilman Craig Leavitt- Aye
Councilman Scott Frost- Aye
Councilman Scott Shakespeare- Aye
The motion passed unanimously.
11. Consider Executive Session for the Purpose of Discussing Personnel Issues
This item was moved to the end of the agenda for the convenience of the public.
Motion was made by Scott Frost to go into executive session for the purpose of
discussing the professional Competence of employees at 8:43 p.m. the motion
was seconded by Walter Bird and opened for discussion.
Councilman Craig Leavitt – Aye
Councilman Walter Bird - Aye
Councilman Brad Randall – Aye
Councilman Scott Frost – Aye
Councilman Scott Shakespeare – Aye
The motion passed unanimously.
The public was excused for the meeting to take place at the Monticello City Office,
17 N 100 E, Monticello Utah.
The executive session was opened at 8:50 p.m. The following persons were present
for all, or portions of the meeting.
City Officials
Mayor Douglas Allen
City Council
Scott Frost
Walter Bird
Craig Leavitt
Brad Randall
Scott Shakespeare
Chief of Police: Kent Adair
City Recorder: Cindi Holyoak
The executive session was closed at 10:00 p.m.
12. Governing Body/Administrative Communications
12.1 Wind towers - a lease proposal was received after the acceptance date.
The City is planning to advertise to sell the towers. The council discussed the
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acceptance of the lease agreement. The preference is to sell; Manager Pehrson
will discuss the option of selling with the company interested in leasing.
12.2 A public hearing is scheduled for Sept 14 for the sale of the public
work’s building.
12.3 ACM Skouson has accepted a new position with Grand County.
12.4 ATV Safari Sept. 16-18 in Blanding. The city has helped sponsor the
safari. The Council advised Manager Pehrson to contribute $250.
13. Meetings
13.1 Airport Tour Wed. at 2:00 p.m.
14. Adjournment
MOTION was made by Councilman Walter Bird to adjourn the meeting
at 10:00 p.m. The motion was seconded by Councilman Scott Frost and
passed unanimously.
ATTEST: ____________________
Cindi Holyoak, Recorder
Minutes APPROVED by: ___________________
Mayor Douglas L. Allen
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DATE: ___________