The Minutes of the Ordinary Meeting of the Carterton District Council held in the Carterton Events
Centre, Holloway Street, Carterton on Wednesday 26 th August 2015 at 1.00pm
Present Mayor J Booth (Presiding)
Crs M Ashby, E Brazendale, R Carter, J Greathead, R Keys, W Knowles,
G Lang & M Palmers
In Attendance C Wright (Chief Executive)
M Sebire (Corporate Services Manager)
1. Apologies
There were no apologies.
M Hautler (Planning & Regulatory Manager)
S Hayes (Committee Secretary)
2. Declaration of Conflict of Interest
There were no conflicts of interested declared.
3. Notification of General Business/Late Items
3.1 Belvedere Hall
4. Public Forum
4.1 Trans Pacific Partnership (TPP) – Greg Rzesniowiecki
G Rzesniowiecki attended the council meeting to make a further presentation on the TPP and provide an update on progress with the agreement. He asked Council to support the TPP Policy
Solution to protect the interest of the public majority.
The Mayor advised the next Combined Council meeting is to be held on 10 November and that Mr
Rzesniowiecki should contact GWRC who are hosting the meeting. He further advised that this council will further consider his request after the Combined Council meeting and discussions with
South Wairarapa District Council.
5. Chief Executive’s Report
Purpose
To update elected members on matters of interest or requiring Council input/resolution.
Moved:
That the information in this report be received.
Crs Knowles/Keys
Carried

Moved:
That the Council does not endorse any particular proposal for enhanced flood protection from the
Waiohine River at this point.
Crs Knowles/Ashby
Carried
Moved:
That the Greater Wellington Regional Council be advised that this Council considers that the ‘local’ funding for any enhancements to the Waiohine River flood protection should be along similar lines to the existing rating classification scheme.
Crs Ashby/Lang
Carried
Moved:
That there be no charge for litter delivered to the Dalefield Road transfer station in Keep NZ
Beautiful marked bags.
6.
Crs Carter/Greathead
Carried
Elected Members Reports
An Elected Member report was received from Cr Keys.
Verbal reports were given by Crs Greathead, Lang and Ashby.
7. Correspondence & Other Items
7.1 Stopping of Portion of Road
Purpose
For Council to resolve to stop a portion of road reserve on Mt Holdsworth Road.
Moved:
That the vesting of the portion of Mt Holdsworth Road which adjoins that parcel of land (Lot 1 DP
10247) on Plan OTS-204-03 be offered to complete the redress package to Rangitane with the Office of Treaty Settlements.
Crs Carter/Palmers
Carried

Moved:
That after considering the requirements of the Wairarapa Combined District Plan, and any other
Council policy document, this portion of Mt Holdsworth Road (paper road) should now be stopped in accordance with the provisions of the Local Government Act 1974.
Crs Palmers/Greathead
Carried
Moved:
That the Office of Treaty Settlements be responsible for all legal and survey aspects of the vesting process including any associated costs.
Crs Knowles/Brazendale
Carried
7.2 Joint Committee for the Wellington Region Waste Management and Minimisation
Plan
Purpose
To re-establish the Joint Committee for the Wellington Region Waste Management and
Minimisation Plan (the Joint Committee), approve the Terms of Reference and delegations of the
Joint Committee, and appoint an elected member to the Joint Committee.
Moved:
That Council approve the re-establishment of the Joint Committee for the Wellington Region Waste
Management and Minimisation Plan.
Crs Brazendale/Ashby
Carried
Moved:
That Council approve the revised Terms of Reference of the Joint Committee.
Crs Carter/Brazendale
Carried
Moved:
That Council approve the appointment of Cr Greathead to the Joint Committee to represent the
Council.

Crs Brazendale/Ashby
Carried
7.3 Budget Carry-Forward to 2015/16
Purpose
To seek Council approval to carry-forward unspent budgets from 2014/15 to 2015/16.
Moved:
That Council approve the carry-forward to 2015/16 budgets of the following capital expenditure.
Water supply resource consent
Kaipaitangata Fish Ladders
Wilton Swamp pipe
New playground at South End
Howard Booth carpark lighting
$92,862
$50,000
$65,000
$372,050
$10,000
Millennium Park upgrade
Security camera upgrade
Kaipaitangata multi-sports park
Daleton Farm AEE
Additional shelter belt
Wetlands planting support
Car parking Gallons Road
Total
$153,984
$3,000
$21,260
$30,000
$20,000
$5,000
$5,000
$828,156
Crs Carter/Greathead
Carried
Moved:
That Council approve the carrying forward of the remaining unspent balance of $340,000 for unspecified sewage treatment and disposal development in 2015/16.
Crs Brazendale/Ashby
Carried
7.4 Carterton District Council Community Grants Interim Policy
Purpose
To provide Council with a suitable policy to proceed with the 2015 Community Grants round as specified in the Long Term Plan.
Moved:
That Council approve the Carterton District Council Interim Annual Grants Policy.

Crs Brazendale/Greathead
Carried
Moved:
That Council delegate the role of allocating funds to a committee comprising four Councillors.
Crs Greathead/Ashby
Carried
Moved:
That the Community Development Manager and Cultural Services Coordinator act as advisors to the
Committee.
Crs Carter/Brazendale
Carried
Moved:
That advertising for the 2015 round commence on 1 September 2015, with a completion date for the round being 12 October 2015.
Crs Knowles/Ashby
Carried
Moved:
That Council agree to carry out a further review of the Grants Policy after October 2015 to enable a
July 2016 grants round to take place.
Crs Palmers/Carter
Carried
Moved:
That a committee comprising Crs Brazendale, Carter, Palmers and Keys be appointed to allocate
Community Grants, be approved.
Crs Greathead/Knowles
Carried

7.5 Correspondence from Aratoi
A letter was received from Aratoi seeking this council’s comment on proposed changes to the Aratoi
Regional Trust Deed to increase the number of Trustees from seven to eight to recognise the significance both Iwi have in the region.
Moved:
That Council supports the proposed change to the Aratoi Regional Trust Deed.
Crs Palmers/Brazendale
Carried
7.6 Toi Wairarapa – Strategic Plan 2015
The Toi Wairarapa Strategic Plan 2015 was tabled for discussion by Elected Members.
It was agreed this item be further discussed as public excluded business.
8. General Business/Late Items
8.1 Ruamahanga Whaitua Committee Update
Cr Ashby advised community meetings have been held at Featherston and Kopuaranga with the final meeting to be held on 1 September at Te Rangimarie Marae. He further stated the consultation process has taken considerable time and effort.
8.2 Request from Wairarapa Social Sector Trial
Mayor Booth advised he has received a request from Wairarapa SST for the use of the Events Centre facility to hold the Central Regional Primary Forum at no charge.
After discussion it was agreed Mayor Booth will advise them the Events Centre facility is available at the community rate.
8.3 Mayoral Task Force for Jobs Wairarapa – Wairarapa Apprentice & Industry Trainees
Graduation Ceremony
Mayor Booth advised he has received correspondence from Masterton District Council seeking some financial support towards the graduation ceremony costs.
Moved:
That Council approve $1,000 towards the Wairarapa Apprentice & Industry Trainees graduation ceremony costs.
Crs Knowles/Ashby
Carried

9. Confirmation of Minutes
9.1 Ordinary Meeting 29 th July 2015
Moved:
That the minutes of the Ordinary Meeting held on 29 th July subject to a minor correction be confirmed.
Crs Carter/Brazendale
Carried
10. Matters Arising from Minutes
There were no matters arising.
11. Public Excluded
Moved:
That the public be excluded from the following parts of the proceedings of this meeting, namely,—
11.1 Minutes of the public excluded portion of the Ordinary Meeting held on 29 th July
2015
11.2 Refund of Rates to Ratepayer
11.3 Belvedere Hall
11.4 Toi Wairarapa
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
General subject of each matter to be considered
Reason for passing this resolution in relation to each matter
Ground(s) under section 48(1) for the passing of this resolution
Minutes of the public excluded portion of the
Ordinary Meeting held on 29
July 2015
For Council matters considered that to to consider are not be appropriately discussed in an open meeting
Refund of Rates to Ratepayer For Council to consider matters that are not
Belvedere Hall considered to be appropriately discussed in an open meeting
For Council to consider matters that are not considered to be appropriately discussed in an open meeting
To enable the carrying out of negotiations without prejudice of disadvantage and to protect the privacy of individuals
To enable the carrying out of negotiations without prejudice of disadvantage and to protect the privacy of individuals
To enable the carrying out of negotiations without prejudice of disadvantage

Toi Wairarapa For Council to consider matters that are not considered to be appropriately discussed in an open meeting
To enable the carrying out of negotiations without prejudice of disadvantage and to protect the privacy of individuals
Crs Greathead/Carter
Carried
The public portion of the meeting adjourned at 2.25pm
The public portion of the meeting resumed at 3.35pm
13. General Business
The Mayor and Councillors expressed their condolences and sympathies to Milan Hautler for the recent loss of his brother.
The public portion of the meeting concluded at 3.37pm
Minutes confirmed……………………………………….
Date........................................