The Minutes of the Ordinary Meeting of the Carterton District Council held in the Carterton Events
Centre, Holloway Street, Carterton on Wednesday 23rd September 2015 at 1.00pm
Present
Mayor J Booth (Presiding)
Crs M Ashby, E Brazendale, R Carter, J Greathead, R Keys, W Knowles,
G Lang & M Palmers
In Attendance
C Wright (Chief Executive)
M Hautler (Planning & Regulatory Manager)
C Mckenzie (Community Development Manager)
S Hayes (Committee Secretary)
1.
Apologies
There were no apologies.
2.
Declaration of Conflict of Interest
Cr Brazendale declared a conflict of interest with the public excluded Fisher Place Section Report.
3.
Notification of General Business/Late Items
3.1
3.2
3.3
3.4
3.5
3.6
4.
Correspondence from Carter Society
Stopping of Portion of Road
Rimutaka Hill Road
Ruamahanga Whaitua Update
Computer Software Upgrade (to be discussed as public excluded business)
Wairarapa Safer Community Trust (to be discussed as public excluded business)
Public Forum
4.1
Carterton Playcentre Building Upgrade - Kirsten Earnshaw/Leah Wynne
K Earnshaw and L Wynne attended the meeting to inform Council of the proposal to upgrade the
Carterton Playcentre building which is on council owned land at Howard Booth Park. They advise
the building is in need of repair and that some facilities barely meet current Ministry of Education
Health & Safety requirements. They would like to make improvements to the building before the
next review is carried out and outlined a number of proposed improvements. They further advised
of fundraising they have carried out to date and that they have applied to Lands Trust Masterton for
a grant. The Playcentre wishes to work with Council and the community to meet its needs.
5.
Chief Executive’s Report
Purpose
To update elected members on matters of interest or requiring Council input/resolution.
Moved:
That the information in this report be received.
Crs Knowles/Carter
Carried
Cr Brazendale noted Carter Society’s thanks for the smooth transition of transferring the Housing for
the Elderly units to the Carter Society.
It was agreed a note of thanks be sent to Shelley Paget, Carterton Lions Club and Wai Art to
acknowledge their work with the Daffodil Festival.
There was discussion on the proposed Carterton District Council Guidelines for UAV (drones) Over
Council Reserves.
Moved:
That the proposed Carterton District Council Guidelines for UAV (drones) Over Council Reserves
including liability responsibilities be approved.
Crs Brazendale/Greathead
Carried
6.
Elected Members Reports
Elected Member reports were received from Cr Greathead and Keys.
Cr Ashby gave an update on progress by the Ruamahanga Whaitua Committee and advised the
process is going to take a lot longer to achieve than initially expected. There are issues with the
slowness of the process and the momentum required to keep it going. He also advised the Waiohine
Flood Plain Management Committee are holding a meeting next month.
Verbal reports were also given by Crs Brazendale, Knowles, Lang and Palmers.
7.
Correspondence & Other Items
7.1
Correspondence from Sustainable Wairarapa Inc
A letter was received from Sustainable Wairarapa Inc congratulating Council on its progress with the
Carterton wastewater treatment plant upgrade and the very good progress at Daleton Farm. They
commented that they were impressed with the way the Council has been working with all parties
and also advised that Sustainable Wairarapa members are willing to assist with projects and
contributions at any time if required.
Moved:
That the letter from Sustainable Wairarapa Inc be received.
Crs Carter/Brazendale
Carried
7.2
Correspondence from Carter Society Inc
A letter was received from the Carter Society Inc thanking Council for the successful handover of the
Carterton District Council owned pensioner units to the Carter Society.
Moved:
That the letter from Carter Society Inc be received.
Crs Knowles/Ashby
Carried
7.3
Stopping of Portion of Road
Purpose
For Council to amend its resolution to stop a portion of road reserve on Mt Holdsworth Road.
Moved:
That Council replace its 26th August 2015 resolution with the following:
1.
That the vesting of the portion of Mt Holdsworth Road which adjoins that parcel of land (Lot
1 DP 10247) on Plan OTS-204-03 be offered to complete the redress package to Rangitiāne
with the Office of Treaty Settlements.
2.
That the road be stopped by the Rangitāne settlement legislation.
3.
That the portion of the stopped road vests in the Crown and become subject to the Land Act
1948.
4.
That the Mt Holdsworth property (including the stopped road) ultimately vests with
Rangitāne.
5.
That the Office of Treaty Settlements be responsible for all legal and survey aspects of the
vesting process including any associated costs.
Crs Brazendale/Carter
Carried
7.4
Sport Wellington Wairarapa 12 Month Report – July 2014 to June 2015
Dayle Clarkson attended the meeting to speak to this report and provide an update on Sport
Wellington Wairarapa’s activities for the year to June 2015.
Moved:
That the 12 month report to June 2015 from Sport Wellington Wairarapa be received.
Crs Brazendale/Carter
Carried
8.
General Business/Late Items
8.1
Rimutaka Hill Road
Cr Lang advised complaints were received from people who came to the Wairarapa for the Daffodil
Festival due to the Rimutaka Hill Road being reduced to one lane in parts and causing congestion
and wondered if the Hill Road Committee could be notified to ensure better flow of traffic when
events are being held in the Wairarapa.
8.2
Carterton Daffodil Festival 2015
A report giving an overview of the successful 2015 Carterton Daffodil Festival was tabled for
discussion. The report also noted some items for attention before next year’s event.
The Mayor complimented all staff involved with the Festival on a successful day.
9.
Confirmation of Minutes
9.1
Ordinary Meeting 26th August 2015
Moved:
That the minutes of the Ordinary Meeting held on 26th August 2015 be confirmed.
Crs Greathead/Brazendale
Carried
9.2
Audit & Risk Committee Meeting 9th September 2015
Moved:
That the minutes of the Audit & Risk Committee Meeting held on 9th September 2015 be confirmed.
Mayor Booth/Cr Ashby
Carried
10.
Matters Arising from Minutes
There were no matters arising.
11.
Public Excluded
Moved:
That the public be excluded from the following parts of the proceedings of this meeting, namely,—
11.1
11.2
11.3
11.4
11.5
11.6
11.7
The minutes of the public excluded portion of the Ordinary Meeting held on 26th
August 2015
The minutes of the public excluded portion of the Audit & Risk Committee Meeting
held on 9th September 2015
Fisher Place Section
Property Purchase Opportunity
Possible Software Purchase
Wairarapa Safer Community Trust
Wairarapa Rural Fire Board
The general subject of each matter to be considered while the public is excluded, the reason for
passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the
Local Government Official Information and Meetings Act 1987 for the passing of this resolution are
as follows:
General subject of each matter Reason for passing this
to be considered
resolution in relation to each
matter
Minutes of the public excluded Council considered matters that
portion of the Ordinary were not considered to be
Meeting held on 26th August appropriately discussed in an
2015
open meeting.
Minutes of Public Excluded Council considered matters that
Portion of the Audit & Risk were not considered to be
Committee Meeting held on 9th appropriately discussed in an
September 2015
open meeting.
Fisher Place Section
For Council to consider matters
that are not considered to be
appropriately discussed in an
open meeting.
Property Purchase Opportunity For Council to consider matters
that are not considered to be
appropriately discussed in an
open meeting.
Possible Software Purchase
For Council to consider matters
that are not considered to be
appropriately discussed in an
open meeting.
Wairarapa Safer Community For Council to consider matters
Trust
that are not considered to be
appropriately discussed in an
open meeting.
Wairarapa Rural Fire Board
For Council to consider matters
that are not considered to be
appropriately discussed in an
open meeting.
Crs Greathead/Brazendale
Carried
Ground(s) under section 48(1)
for the passing of this
resolution
To enable the carrying out of
negotiations without prejudice
or disadvantage.
To protect the privacy of
individuals.
To enable the carrying out of
negotiations without prejudice
or disadvantage.
To enable the carrying out of
negotiations without prejudice
or disadvantage.
To enable the carrying out of
negotiations without prejudice
or disadvantage.
To enable the carrying out of
negotiations without prejudice
or disadvantage.
To protect the privacy of
individuals.
The public portion of the meeting adjourned at 2.20pm
The public portion of the meeting resumed at 3.55pm
13.
General Business
There was no general business.
The public portion of the meeting concluded at 3.56pm
Minutes confirmed……………………………………….
Date........................................