Enclosure 3B - Project Summary Form
153
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Baker City Fire Department
Phone:
Type of Applicant: (enter appropriate letter in box)
C
(541) 523 - 3711
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
(541) 523 - 6911
Email:
tfrost@bakercity.com
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
1616 Second Street, Baker City, Oregon 97814
Project Coordinator
Project Coordinator (Name and Title):
Tim Frost, Fire Chief
Organization/Jurisdiction:
Baker City Fire Department
Phone:
FAX:
Email:
(541) 524 - 2001
(541) 523 – 6911
tfrost@bakercity.com
Project Information
Project Title:
Interagency Fire Protection District Assessment Project
Proposed Project Start Date:
Proposed Project End Date:
Oct. 15, 2004
Federal Funding Request:
Sept. 15, 2005
Total Project Cost:
$ 52,500. 00
$ 67,050. 00
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
No – one project with sequential elements.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Baker City Fire Department (BCFD), through written agreement with Baker County Emergency
Management (BCEM) and other agency-partners (USFS, BLM, and ODF), is integrating and locally
implementing elements of the National Fire Plan (NFP) and objectives from the National Office
Domestic Preparedness. In round-table fashion agency-partners are assessing and building local
capacities by collaborating on community preparedness, prevention activities, developing and
coordinating countywide fire training, and enhancing community hazard mitigation planning.
Project Location:
County:
Federal Congressional District:
Baker
District 2
Name of Federal, tribal, and/or State Official with whom you coordinated this
proposal:
Noel Livingston, USFS – Baker City, Oregon
Mike Hartwell, BLM – Vale, Oregon
Keith Shollenberger, ODF – Baker City, Oregon
Telephone number of Contact:
(541) 523 – 1906
(541) 473 – 6203
(541) 523 – 5831 ext. 21
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
 change fire behavior
 WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
 describe the relationship of this plan’s desired outcome to NFP Goals
items as
 increase community
and to any existing community fire protection plan.
applicable:
education and awareness
 project time frames and matching or contributed funds
 enhance fire protection
 tools and/or skills needed to complete project
capability
 specific project location, geographic extent, and fire risk assessment
 desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
This project reflects objectives established by the National Fire Plan and National Office of
Domestic Preparedness. Coordination and guidance for this project will be provided the Baker
County Preparedness & Hazard Mitigation Advisory Team (local coordination group) consisting of
USFS, BLM, ODF, BCEM, and BCFD. This Federal, State and local collaborative project will
directly enhance current interagency fire protection capabilities, and community fire planning.
The objectives of this project are:
1) Complete an individual Assessment of Current Capacities and Projected Needs for each of
the (15) Baker County Rural Fire Protection Districts in Baker County. The assessment
focus will be in the areas of organization, training, equipment and planning – highlighting
operational strengths and weaknesses, current firefighter qualifications and needs, existing
and required fire equipment, and interagency planning issues (i.e. development of strike
team/task forces for the interface; integration of countywide fire prevention, public education,
and emergency preparedness programming).
2) Complete the Baker County Fire District Reference Guide that, illustrates specific fire district
capacities and needs (wildland and structural), department/district information and
boundaries, fire personnel contacts, current position qualifications and training needs, and
clarifies district fire suppression equipment on hand and required. This guide will assess the
individual districts using a standardized method – highlighting needs in the areas of
organization, training, equipment, and planning, and will be critical for targeting programs
and grant resources aimed at enhancing local fire organizations. Baker County Emergency
Management and Homeland Security will administer updates, and coordinate periodic
modifications through the local coordination group.
3) The Baker County Preparedness and Hazard Mitigation Team (local coordination group),
and the Baker County Fire Defense Board (Baker County Fire Chiefs) will collectively
prioritize identified needs and create an implementation strategy addressing delivery of
needs identified during the assessment process, and documented in the reference guide.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Planning for Action (40 points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
The outcome of this project will clarify strengths and mitigate weaknesses of Baker
County fire agencies - highlighting the specific areas of organization, training, equipment, and
planning. The outcome of this project will be measured and obtained by completing the Fire District
Reference Guide documenting local vulnerabilities and closing service gaps identified by the
protection district assessment process.
- This project will positively impact the abilities of the local protection districts to provide effective
responses including the (WUI), public education and community awareness programming, thus
enhancing Baker County suppression capabilities for interagency incidents.
- Baker City Fire Department will coordinate this project, through direct guidance from the local
Preparedness and Hazard Mitigation Advisory Team (local coordinating group). The objectives of
this project are supported by an interagency (MOU), and reflect the direction of local Federal, State,
and emergency response agencies throughout the county.
- This project will include fire protection district participation in the implementation of programs
throughout Baker County. This project will be implemented and completed through interagency
support of the project, and enthusiasm shared by protection districts at the local level.
2.
Enhancing Community Collaboration and Local Capacity. (30 points )
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of
their involvement.
C. How will this project enhance local community collaboration and local capacity for cooperative action?
D. Describe skills or experience the community will gain through development of this plan.
Response: - The
Baker City Fire Department, in collaboration with the Baker County Preparedness
and Hazard Mitigation Advisory Team (local coordination group), will provide guidance and assure
compliance during project implementation. The agency-partners participating in the local
coordination group will all benefit from this project. Federal, State, and local fire agencies realize
that rural districts, as a first line of defense during county incidents, and will receive evaluation and
support in the areas of organization, training, equipment, and planning. Suppression standards,
safety requirements, and local agency protocols will be clarified, shared, and practiced.
- Baker County fire organizations have a long history of meeting, training, responding, and
supporting each other. This project will enhance community collaboration and local capacity for
cooperative action in the areas of interagency performance. These include interagency incidents in
the (WUI), integrating countywide community awareness and prevention programming, monitoring
our established countywide mutual aid agreements, and future community planning projects that
involve agency-partnerships. The local fire organizations will benefit greatly from this results
oriented project, and communities will gain a better understanding of the goals and needs of the
local fire districts, and a unambiguous view of the fire hazards/risk associated with rural living.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
- This cooperative project involves partners from the Federal, State, and the local level. The Baker
City Fire Department, in collaboration with the Baker County Preparedness and Hazard Mitigation
Advisory Team (local coordination group consisting of one representative from USFS, BLM, ODF,
BCEM, and BCFD), collectively will assure compliance during project implementation.
- This project leverages funding through inter-agency cooperation. The Baker City Fire
Department has agreed to provide “in-kind” contributions (transportation for countywide
programming, office space, phone, and office supplies) toward completion of this project. In
addition, the USFS, BLM, and ODF have committed “in-kind” support in the areas of personnel,
materials, supplies, and meeting room space. The Baker City Fire Department plans to use grant
funding to utilize existing Baker County services. The Baker County Emergency Management and
Homeland Security has agreed to provide an existing single contact point that will provide
coordination and direct assistance during the implementation of this project. Baker County will
provide these services to the Baker City Fire Department, and project support will be enhanced
from the Preparedness and Hazard Mitigation Advisory Team (local coordination group).
- The enduring strength of this project is the wide range of support. Federal, State, and local fire
organization have unanimously endorsed this project. Upon completion, this assessment process
will result in a assessment reference guide for use by Federal, State and local fire organizations to
identify existing capacities and needs, and act as a lead document in the implementation of
Federal, State, and local programs aimed at improving Baker County fire organizations.
- This assessment tool will also bring clarity for future projects that address community fire
planning. This multi-use document will require periodic modification by Baker County Emergency
Management, through the local coordination group. This planning tool will improve the targeting of
local grant funding, and be available as a resource for all fire organizations within the county. This
document will act as a model for any county wishing to address the organizational, training,
equipment, and planning needs of county fire protection districts.
Enclosure 3C - Project Work Form
Tasks
Assessment of Capacities and Needs
Time Frame
Completed Feb. 15, 2005
- Capacities and needs assessment in the
areas of organization, equipment, training,
and planning.
Responsible Party
Baker County Emergency
Management, and
Baker County Preparedness and
Hazard Mitigation Advisory Group
(Local Coordination Group)
USFS, BLM, ODF, BCFD
Baker County Fire Protection District
Assessment & Capacities Reference Guide
Completed May 15, 2005
Baker County Fire Protection Districts
Capacities Assessment Report will be used
to target programming for implementation.
Prioritize Assessment Results
(Local Coordination Group)
USFS, BLM, ODF, BCEM, BCFD
Completed July 1, 2005
Prioritization of fire protection needs
(organization, training, equipment, and
planning) identified through the assessment
process.
Project Implementation Strategy Report
Development of a strategic plan for delivery
of programming targeting organization,
training, equipment and other needs
addressed in the Assessment report
Baker County Preparedness and
Hazard Mitigation Advisory Group
(Local Coordination Group)
USFS, BLM, ODF, BCEM, BCFD
And
Baker County Fire Defense Board
Completed Sept. 15, 2005
(Local Coordination Group)
USFS, BLM, ODF, BCEM, BCFD
And
Baker County Fire Defense Board
Enclosure 3D Project Budget
Cost Category
Description
Federal
Grant
Baker City Fire /ODF Baker County
USFS/BLM
Total
1,200/1,200
44,000
7,700
51,700
Personnel
City to utilize existing Co. Services
In-kind Contribution
Subtotal
44,000
3,000/1,600
700
400/500
900
44,000
Agency-partners Training
Training and Conferences
Subtotal
1,600
3,400
1,600
3,400
Travel
Fuel and Maintenance
Food and Lodging
Subtotal
2,400
1,600
4,000
2,400/
1,200
1,200
400
Equipment
Multi-Media Projector
Laptop Computer
Subtotal
3,200
1,400
4,600
3,200
/1,400
3,200
Supplies
Office supply support
500/
850
350
Subtotal
850
Contractual
Subtotal
Other
Interagency promotional media
Subtotal
Total Costs
2,500
2,500
2,500
2,500
52,500
6,300/3,500
2,350
1,200/1,200
67,050
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.