MINUTES
of the Village of Lytton Regular Council Meeting held
at the Council Chambers, 380 Main Street, Lytton, BC
at 7:00 p.m. July 30, 2014
PRESENT: Mayor Jessoa Lightfoot
Councillor Jim Steer
Councillor Denise MacIntyre
CAO
CFO
Municipal Intern
REGRETS:Councillor Andrew Fandrich
Councillor Rob Austen
1) CALL TO ORDER - Mayor Lightfoot called the meeting to order at 7:00 pm
2) ADDITION OF LATE ITEMS
(a) A Bylaw to amend the Council Procedure Bylaw No. 569, 2004
(b) Two Rivers Farmers Market request
3) ADOPTION OF AGENDA
14/174 - Moved, seconded by Councillors Steer/MacIntyre that the agenda be adopted as
amended.
Carried
4) ADOPTION OF MINUTES
(a) Minutes of the Regular Meeting of June 23, 2014
14/175 - Moved, seconded by Councillors Lightfoot/MacIntyre that the Minutes of the
Regular Meeting of June 23, 2014 be adopted as amended.
Carried
5) DELEGATIONS
6) ADMINISTRATIVE MATTERS
(a) Public Works Monthly Report
Works
14/176 - Moved, seconded by Councillors MacIntyre/Steer that the Public
Monthly Report for July, 2014 be received and filed.
Carried
(b) CAO Monthly Report
CAO's
14/177 - Moved, seconded by Councillors Steer/MacIntyre that the
Monthly Report for July, 2014 be received and filed.
Carried
The CAO recommends a meeting of the Water Committee be held next week
with
Lytton First Nation's Public Works Foreman Jim Brown invited to attend
along with
Village Council and Village Public Works Lead Hand Owen
Collings.
a
The CAO recommends a replacement of the Village's fire hall personnel door with
new frame and door made of steel.
the
Mayor Lightfoot requested more Village Newsletters be printed and placed at
reception counter.
Meeting adjourned for recess at 7:30 pm.
Councillor MacIntyre left the room for a brief period.
Meeting reconvened at 7:45 pm.
(c) CFO Monthly Report
CFO's
14/178 - Moved, seconded by Councillors MacIntyre/Steer that the
Monthly Report for June, 2014 be accepted.
Carried
(d) Report from CAO - July 25, 2014
Re: Truck purchase
The CAO recommended that the Village purchase a new small Nissan truck to
replace
the Dodge 3500. Councillor Steer asked to see more information on the
Village's
financial reserves. Council wishes to bring the matter back for
consideration with
more information on alternate truck choices as
part of the autumn budgeting
process.
7) CORRESPONDENCE FOR INFORMATION
(a) Ron Storie - July 7, 2014
Re: Local Television Satellite Solution for Local Government Funding of TV
Rebroadcasting Services
Mayor Lightfoot wants the TV society to be advised of the coming review in rebroadcasting
services. Council requested this item be included again in the next meeting agenda with
more information.
(b) Canadian Postmasters and Assistants Association
Re: Elimination of Saturday hours at the post office
(c) British Columbia Automobile Association - July 14, 2014
Re: "Worst Roads" survey
(d) Regional District of Central Okanagan - July 11, 2014
Re: Interior Regional Districts Moving 9-1-1 Call Answer to E-Comm
(e) Restorative Justice Program - July 9, 2014
Re: Donation request
Council suggested this request be considered in the autumn intake according to Village
policy regarding grants-in-aid.
(f) Ministry of Community, Sport and Cultural Development & Ministry of
Agriculture - July 4, 2014
Re: Medical Marijuana Production Policy
(g) City of Pitt Meadows - July 4, 2014
Re: Unified Building Code Effect on Local Governments Provision of Public Safety
(h) Royal Canadian Legion Branch 162 - July 4, 2014
Re: Forgiveness of tax interest and penalties
Councillor MacIntyre said she would have to leave the room due to a conflict of interest.
However, if Councillor MacIntyre left the room, there would no longer be a quorum.
14/179 - Moved, seconded by Councillors Steer/Lightfoot that a decision regarding this item
be TABLED to the next regular meeting.
Carried
(i) Selina Robertson, MLA - June 26, 2014
Re: UBCM meetings with Members of the Official Opposition
(j) Northern Development Initiative Trust - June 25, 2014
Re: 2013 Grant Writing Support Program
(k) CN Rail - June 23, 2014
Re: Annual Mayors' Luncheon at 2014 FCM AGM
14/180 - Moved, seconded by Councillors Steer/Lightfoot that items 7 (a) to (k) be received for
information.
Carried
8) BYLAWS/POLICY
(a) Bylaw No. 569-3, 2014
A Bylaw to amend the Council Procedure Bylaw No. 569, 2004
14/181 - Moved, seconded by Councillors Steer/Lightfoot that Bylaw No. 569-3 be given first
reading and second reading.
Councillor Steer suggested a general 15 minute limit to the proposed Question Period instead of
a two-minute limit per person.
14/182 - Moved, seconded by Councillors Steer/Lightfoot that Bylaw No. 569-3 be amended to
have a general limit to Question Period of 15 minutes.
14/183 - Moved, seconded by Councillors MacIntyre/Steer that Bylaw No. 569-3 be given third
reading as amended.
9) COUNCIL REPORTS
(a) Mayor Jessoa Lightfoot
Attended a meeting of the TNRD on July 17, 2014 and saw Botanie Valley fire that evening.
Participated in baseball fundraiser on July 18, 2014, but had to leave. Met with officials at the
Lytton First Nation Band Office
Attended meetings for fire evacuees at the Anglican Parish Hall.
Met with Cathy and Jason at the fire hall in regard to fire interface agreements.
Met with Cathy and staff during a staff meeting to raise concerns regarding the water tender.
Went on a helicopter tour of Botanie Valley and saw the area burned by the fire.
(b) Councillor Rob Austen
No report. Away.
(c) Councillor Denise MacIntyre
Reported that rattle snake dens were destroyed during the fire north of the village. Rattle snakes
have moved down from the mountains and have been seen in the 2 Mile and 3
Mile
area. Is concerned because the Health Centre only has one dose of anti-venom
available.
Reported that after travelling up north, she appreciates the quality of Lytton's water.
Reminded Council of the TNRD volunteer dinner on August 20, 2014.
(d) Councillor Jim Steer
Hosted a family that had to be evacuated due to the recent fire north of the village.
Attended meetings for fire evacuees at the Anglican Parish Hall. Remarked on how
fortunate residents in the Botanie Valley were to have not lost more property to fire.
Provided audio interviews with the media in regard to the fire, as well as photographs.
(e) Councillor Andrew Fandrich
No report. Away.
14/184 - Moved, seconded by Councillors MacIntyre/Steer that Council reports be
received for information.
Carried
10. NEW BUSINESS
(a) Fuel Management Contract 2014/15
Re: Decision on whether to go for bids
Council agreed to postpone the decision until next meeting pending receipt of a completion
report.
(b) TNRD Emergency Response for 2015
14/185 - Moved, seconded by Councillors Lightfoot/MacIntyre to join the
TNRD's
Emergency Response Program for the coming year.
Carried
(c) Janitorial Contract Renewal
Re: Decision on whether to go for bids
14/186 - Moved, seconded by Councillors Steer/Lightfoot to pursue a renewal of the current
janitorial contract for another year.
Carried
(d) Council invited to meet with MLA Jackie Tegart
in
Council agreed and directed staff to confirm the meeting for September 8, 2014 at 1 pm
Council Chambers.
11. UNFINISHED BUSINESS
(a) UBCM meetings and attendance
Council agreed to register the following members for attendance: Councillors MacIntyre, Austen,
Lightfoot, and Fandrich.
(b) Two Rivers Farmers Market request
14/187 - Moved, seconded by Councillors MacIntyre/Steer that Two Rivers Farmers Market be
allowed to use Spirit Square on August 6, 2014 for their upcoming Night Market.
Carried
12. IN-CAMERA MEETING
14/188 - Moved, seconded by Councillors Steer/MacIntyre that in accordance with
Sec
90(1)(c) of the Community Charter, this portion of the meeting is closed to the
public, and
that Council move into In-Camera at 9:10 pm.
13. ITEMS BROUGHT FORWARD FROM IN-CAMERA
14/189 - Moved, seconded by Councillors Steer/MacIntyre to move back into the Regular
Meeting at 9:15 pm, and that the following items be brought forward from In-Camera.
Council decided to reschedule the In-Camera Meeting to a Special Meeting to be held August
18, 2014 at 7 pm, when more councillors can be present.
14. ADJOURNMENT
14/190 - Moved by Councillor Steer that the meeting adjourn at 9:15 pm.
Carried
______________________________
_________________________
_______
Mayor Jessoa Lightfoot
Corporate Officer