Minutes of Meeting
Meeting of
Held on
Present
Apologies
Guest Speaker
Item Discussed
Mearns Primary Parent Teacher Association
Monday 10TH January 2011 7.00pm
Carleen Parry (Chair), , Carole Barber (Vice Chair), Janet Olverman (Secretary),
Siobhan McColgan (Teacher), Elaine Hughes (Teacher), Hilary Grady (Teacher) Annie
Fraser, Gillian Anderson, Dawn Roberts, Karen Sharp. Belinda Sanderson (Minutes)
Heather Inglis, Jennifer Tate (Treasurer), Suzanne Wildman, Penny Chalmers
Action Points
Welcome and
Introduction.
The Chair welcomed everyone to the meeting and wished
everyone a Happy New Year.
Minutes of Previous
Meeting
December minutes approved
seconded by Carol Barber
Chairpersons
Report
by
Dawn
Roberts
and
Christmas Fayre
Final commissions have now been received
Boaters commission – £230
Partylite £50
All agreed the Fayre was a tremendous success.
Final Total £3,606 which is slightly up on 2009.
Carole has thank you letters in hand.
Carole
Playground project
This has not moved on. We are waiting for SPG to approve
requirements before we can progress to grant application
stage. Update to be sort
Carleen/Siobhan
Playground markings
Currently organising Impact Arts to come in and provide
quote. This project with parents support would need to wait
until the better weather arrives before we can progress.
On going
Nursery Requirements
In Linda Smiths absence this agenda item carried forward to
next month.
Linda
Shelving
Due to Health & Safety reasons PTA unable to put up
shelving in the large cupboard off the street.
David Yuill-Kirkwood from SPG suggests that
storage/shelving is in short supply throughout the school and
recommends that shelving would be place placed upstairs in
the gm viewing area, although there is weigh restrictions. I
Whilst Anne permits shelving to be installed, need to confirm
if approved ERC fitters required.
Carleen to liaise with Suzanne Wildman re her kind offer of
donating shelving & also to Susan Weymes re ERC approved Carleen
fitters & cost.
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School Uniform
Janet updated the table on this issue.
In 2003 the school obtained a Grant of Arms from the Court
of Lord Lyon to use as a school badge.
Writing is not permitted within the actual motif.
As Mansworlds badge has writing within the motif tit si not
compliant.
Setschool wears motif has writing correctly outside the
emblem.
As this information was gained verbally Janet to seek to
obtain electronic conformation.
Carleen to update Mansworld & ask for modification to be
made.
Treasurers Report
Janet
Carleen
Jen absent so full report not available
Current Balance £13,376.54
Significant high balance is a result of holding back money in
case the school’s £9k grant application for playground project
is turned down and the PTA is needed to fully fund,
Current anticipated spend:
£700 approx P7 leavers books
£200 approx Band for leavers dance
£150 Nursery graduation gifts
£199 Oven
£250 Wet Play games ( £250 paid to date with further £250
committed)
Teachers Report
Siobhan confirmed she had ordered the portable oven.
Wet play games – Receipts for purchases to be chased
Spend This Meeting
Siobhan informed table that she is still keen to proceed with
the allotment project but as yet is not in a position to confirm
what funding would be sort.
NONE
Current
Events
/Fund Raisers
February Disco – Friday 4 February.
Siobhan
Siobhan
Janet
Letter prepared and ready to go out.
The cakes offered will include: 2 types of cookies, empire
biscuits, caramel cupcakes and small amount of popcorn.
Janet has meeting arranged with Jean to order.
Janet
PTA sort clarification on whether pupils could prepare posters
with Valentine theme. This was not possible.
Balloons were considered but discarded due to possible
allergies.
PTA members to keep an eye out for Red decorations.
PTA
Tattoos & capri sun juice to be purchased & possibly glo
jewellery .
Jenifer/Carleen
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Fund Monitor
Carleen suggested that going forward the PTA should
consider creating a fund monitor for events to let parents
know how much is needed for a particular project and the
amount the PTA has.
Carleen
Cycling Initiative
Dawn updated the table on her meeting with Richard Lord
from Scottish Cycling. The meeting was to discuss cycling
improvements that could be made to achieve a cycling
friendly school. These changes would require amendments to
the school travel plan being made.
Dawn & Barry Cook to run a 6 week cycling course on
Thursday afternoons after school. In the first instance this will
be open to one or two year groups (P4 & P5)
Dawn & Siobhan have a meeting planned with representative
from Cycling Scotland and will provide update next meeting.
Funding under 2014 Communities grants will be pursued.
Dawn/Siobhan
Summer Fayre
Arrangement now required to get under way.
Refreshments:
Boaters to be booked
Thornton Hall Ice Cream
Slush Machine
Jennifer
Janet
Elaine
Activities:
It was agreed that Bucking Bronco and 2 inflatable’s should
again be sort.
Contact Eddie to see if Ski slope available./cost.
Fencing. – Chris still happy to do summer Fayre - book
Sports Day – children’s races. Barry Cook previously.
suggested he would be happy to do this – verify availability.
Carleen
Bubble runners to be booked
Animal Man
Fire & Police
Police Dogs.
Any other Business
Suzanne
Dawn
Dawn
Carleen
Janet
Carole
Carleen
Craft tables
Threapwood Fayre sweets
Imries – plants
Janet
Janet
Raffle/tombola prizes
Table all requested to look out for potential prices that are in
the current sales.
All
Completion of Health & Safety Form
Dawn
Christmas Cards
Carleen to investigate cost and process but we would need to
rely on teachers support.
First however need verification from teachers that they will
support this.
Carleen
Teachers
P2 Grandparents Day – February 18th
Organised by Parents Committee
PTA to supply Tea and Coffee.
Volunteers to help out should contact Suzanne Wildman
All
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Health Evening – 24th March
This is an event that PTA normally requested to support, As
yet no request received,
Siobhan to find out if anything required
Date of Next
Meeting
Siobhan
Monday 7th February 2011
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