MAC Data Collection
Spring 2014
March 3rd to March 14th is the window period for giving the SVMIMAC 2014
Mathematics Performance Exam. As in the past, it is the responsibility of the member
district to hand-score the exams and then electronically enter the student data.
Once again Educational Data Systems (EDS) will provide support for data collection and
perform data analysis for our MAC reports. It is important that each district identify a
Data Collection Designee who will be the person to receive and send data files. Attached
is Data Collection Information Sheet. Each member district must complete and return the
sheet to Linda Fisher (see contact information below) by Friday, February 7, 2014.
Education Data Systems has revised the EDS Excel template for this year’s data
collection. The EDS Excel template will be emailed to the district’s Data Collection
Designee along with directions for use by Friday March 14, 2014.
The template is designed for each district to enter the students’ STAR identification
number and MAC ID#, along with each student’s MARS test grade level and the five
task scores from the student’s scored exam. To use the individual student reports, you
might also want to enter student demographic data: first name, last name, address,
teacher, and school. In the summer after your district has received the Field Test Results
CD, the template is programmed to identify the selected demographic fields from the CD
and merge them into the template. This process provides all the data necessary for MAC
to write its annual Final Report to the districts.
We are asking you to enter the MARS data into the template as soon as it becomes
available from your scoring sessions. Please forward this file via email to EDS at
sonya@eddata.com and cc lfisher@svmimac.org . Please do this no later than
Wednesday April 23, 2014 so that we may begin to analyze the data, prepare software to
produce individual student reports and write the MAC Final Report.
A template will be made available by EDS to produce Individual Student Reports.
Districts will be emailed the software (to the District’s Designee) no later than May 16,
2014. Districts are encouraged to produce individual student reports and modify letters
going home to parents to fit their needs.
Between June and the end of July, EDS will re-send to the District’s Designee an updated
EDS Excel Template complete with your MARS data included. The Template will
include a program to merge the 2014 Field Test demographic data with the MAC/MARS
information. At the end of July or early August, after you received the STAR Results CD,
please run the merge function and then send us the file a second time with all the
demographic information included. We will process the data as quickly as possible to
produce a timely report. Please send this completed file no later that August 25, 2014.
We have asked EDS to be of assistance for technical support, if you have questions
entering the data. It is important that each district identify a Data Collection Designee
who will be the person to receive templates and send data files. They will be contacting
the Designee, if the files are not sent by the deadline and/or if there is a problem with the
data. Feel free to contact them if you have problems or questions.
The contact for EDS is: Sonya Montelongo, email sonya@eddata.com phone (408)
776-7696 or (800) 532-4424.
In sending entered data please make sure you send the data to both of the following email
addresses.
sonya@eddata.com
lfisher@svmimac.org
Contact information for Linda Fisher is: Linda Fisher, MAC Assessment, 237 Navigator
Drive, Scotts Valley, CA 95066, (831) 430-0506 office phone, lfisher@svmimac.org,
www.svmimac.org
Silicon Valley Mathematics Initiative
M.A.C. Data Collection
Spring 2014
Data Collection Information Sheet
Member District: _____________________________________________________
Contact Administrator for MAC Assessment: _________________________
Phone number:__________________ Email: _______________________________
Information about the Data Collection Designee, the person to whom the EDS Excel
Templates should be sent and data should be requested by:
Data Collection Designee:________________________________________________
Email:________________________________________________________________
Phone number (1): _________________________ hours/times available ___________
Phone number (2): _________________________ hours/times available ___________
Dates in July & August when working:______________________________________
Computer platform and OS (needed for software compatibility questions):
Alternate if Designee can’t be reached during summer: ___________________________
Email address:____________________________________________________________
M.A.C. and Eddata
Timelines and Deadlines For SVMI/MAC Collection
Process, Spring 2014
Day
Friday
Monday
Friday
Date
2/7/14
2/10/14
3/14/14
Tuesday
4/23/14
Monday
5/05/14
Wed.
5/16/14
Friday
5/31/14
Friday
5/31/14
Friday
8/22/14
Thursday
9/18/14
Description
Complete Data Collection Sheets
Send District Data Persons to Eddata
Eddata sends Data Template to
Districts
Districts send Excel File of MARS
data to Eddata
Linda sends Eddata all written
materials to create Individual Student
Reports
ISR software will be emailed to
member districts
Eddata produces and sends MARS
only data and graphs to Linda Fisher
Eddata sends member districts EDS
Template that address STAR files
Member Districts send Excel Files
with merged MARS/STAR data to
eddata
Eddata produces balance of graphs,
data, and tables for the MAC Final
Report and all Individual District
Reports to Linda Fisher
Responsibilty
Member Districts
Linda Fisher
Eddata
Member Districts
Linda Fisher
Eddata
Eddata
Eddata
Member Districts
Eddata