MAC Data Collection
Spring 2015
March 2nd to March 13th is the window period for giving the SVMIMAC 2015
Mathematics Performance Exam. As in the past, it is the responsibility of the member
district to hand-score the exams and then electronically enter the student data.
Once again Educational Data Systems (EDS) will provide support for data collection and
perform data analysis for our MAC reports. It is important that each district identify a
Data Collection Designee who will be the person to receive and send data files. Attached
is Data Collection Information Sheet. Each member district must complete and return the
sheet to Linda Fisher (see contact information below) by Friday, February 6, 2015.
Education Data Systems has revised the EDS Excel template for this year’s data
collection. The EDS Excel template will be emailed to the district’s Data Collection
Designee along with directions for use by Friday March 13, 2015.
The template is designed for each district to enter the students’ STAR identification
number and MAC ID#, along with each student’s MAC test grade level and the five task
scores from the student’s scored exam. To use the individual student reports, you might
also want to enter student demographic data: first name, last name, address, teacher, and
school. In the summer after your district has received the Smarter Balance CD, the
template is programmed to identify the selected demographic fields from the CD and
merge them into the template. This process provides all the data necessary for MAC to
write its annual Final Report to the districts.
We are asking you to enter the MAC data into the template as soon as it becomes
available from your scoring sessions. Please forward this file via email to EDS at
sonya@eddata.com and cc lfisher@svmimac.org . Please do this no later than
Wednesday April 22, 2015 so that we may begin to analyze the data, prepare software to
produce individual student reports and write the MAC Final Report.
A template will be made available by EDS to produce Individual Student Reports.
Districts will be emailed the software (to the District’s Designee) no later than May 15,
2015. Districts are encouraged to produce individual student reports and modify letters
going home to parents to fit their needs.
Between June and the end of July, EDS will re-send to the District’s Designee an updated
EDS Excel Template complete with your MAC data included. The Template will include
a program to merge the 2015 Field Test demographic data with the MAC/MARS
information. At the end of July or early August, after you received the Smarter Balance
Results CD, please run the merge function and then send us the file a second time with all
the demographic information included. We will process the data as quickly as possible to
produce a timely report. Please send this completed file no later that August 28, 2015.
We have asked EDS to be of assistance for technical support, if you have questions
entering the data. It is important that each district identify a Data Collection Designee
who will be the person to receive templates and send data files. They will be contacting
the Designee, if the files are not sent by the deadline and/or if there is a problem with the
data. Feel free to contact them if you have problems or questions.
The contact for EDS is: Sonya Montelongo, email sonya@eddata.com phone (408)
776-7696 or (800) 532-4424.
In sending entered data please make sure you send the data to both of the following email
addresses.
sonya@eddata.com
lfisher@svmimac.org
Contact information for Linda Fisher is: Linda Fisher, MAC Assessment, 237 Navigator
Drive, Scotts Valley, CA 95066, (831) 430-0708 office phone, lfisher@svmimac.org,
www.svmimac.org
Silicon Valley Mathematics Initiative
M.A.C. Data Collection
Spring 2015
Data Collection Information Sheet
Member District: _____________________________________________________
Contact Administrator for MAC Assessment: _________________________
Phone number:__________________ Email: _______________________________
Information about the Data Collection Designee, the person to whom the EDS Excel
Templates should be sent and data should be requested by:
Data Collection Designee:________________________________________________
Email:________________________________________________________________
Phone number (1): _________________________ hours/times available ___________
Phone number (2): _________________________ hours/times available ___________
Dates in July & August when working:______________________________________
Computer platform and OS (needed for software compatibility questions):
Alternate if Designee can’t be reached during summer: ___________________________
Email address:____________________________________________________________
M.A.C. and Eddata
Timelines and Deadlines For SVMI/MAC Collection
Process, Spring 2015
Day
Friday
Monday
Friday
Date
2/6/15
2/9/15
3/13/15
Tuesday
4/22/15
Monday
5/04/15
Wed.
5/15/15
Friday
5/29/15
Friday
8/21/15
Friday
8/28/15
Thursday
9/21/15
Description
Complete Data Collection Sheets
Send District Data Persons to Eddata
Eddata sends Data Template to
Districts
Districts send Excel File of MARS
data to Eddata
Linda sends Eddata all written
materials to create Individual Student
Reports
ISR software will be emailed to
member districts
Eddata produces and sends MARS
only data and graphs to Linda Fisher
Eddata sends member districts EDS
Template that address STAR files
Member Districts send Excel Files
with merged MARS/STAR data to
eddata
Eddata produces balance of graphs,
data, and tables for the MAC Final
Report and all Individual District
Reports to Linda Fisher
Responsibilty
Member Districts
Linda Fisher
Eddata
Member Districts
Linda Fisher
Eddata
Eddata
Eddata
Member Districts
Eddata