Ministerio de Obras Públicas, PIARC C3/C20
y Transportes de Costa Rica Committees
HDM-4, ROAD MAINTENANCE MANAGEMENT
AND PAVEMENT MAINTENANCE TECHNOLOGY
SEMINAR
C3 AND C20 TECHNICAL COMMITTEES MEETINGS
11 NOVEMBER 2002 (PRELIMINARY MEETING, 10 NOVEMBER)
SEMINAR
12 - 14 NOVEMBER 2002
SAN JOSÉ, COSTA RICA
FIRST ANNOUNCEMENT AND CALL FOR
PAPERS
The PIARC Programme
of International Seminars
on Roads, Transport and Development
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HDM-4, ROAD MAINTENANCE MANAGEMENT
AND PAVEMENT MAINTENANCE TECHNOLOGY
SEMINAR
PRELIMINARY PROGRAM
NOVEMBER 12-14, 2002
The C3
Technology Transfer and Development and the C20 Appropiate
Development Technical Committees are pleased to invite you to participate in the
HDM-4, ROAD MAINTENANCE MANAGEMENT AND PAVEMENT
MAINTENANCE TECHNOLOGY SEMINAR
The seminar will focus on how the HDM-4 has contributed to improve road
management and to set investement priorities, how road maintenance management is
done and what kind of pavement maintenance technology is applied in developing
countries in an appropiate development context. A series of case studies will
highlight how these issues are being addressed around the world. There will be
opportunities for group discussion and feedback.
HDM-4, road maintenance management and pavement maintenance technology
experts are invited to attend the seminar and present their papers, opinions, views and
experiences.
We owe very much to the Costa Rican Local Organizing Committee for preparing
this seminar program and providing the place of meeting within a very limited time.
Hereby I would like to express my deepest gratitude to them for their highly efficient
preparation work for the seminar.
We look forward to see you in San Jose, Costa Rica.
Oscar de Buen
C3 Technical Committee Chairman
Kesogukewele Msita
C20 Technical Committee Chairman
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SPECIAL FUND
The Special Fund of the World Road Association (PIARC) is designed to facilitate
participation of members from developing countries and countries in transition in
PIARC activities, especially Technical Committee activities. It aims at covering
part of travel and/or accommodation expenses for participation in meetings and/or
Congresses.
The General Secretariat manages the Special Fund. The Strategic Theme
Coordinator on Appropriate Levels of Road and Road Transport Development
designates beneficiaries with the help of the Chair of C3 when demands presented
by First Delegates and/or Chairs of Technical Committees have been examined.
Beneficiaries must sign an agreement with the First Delegate of their country and
PIARC clarifying their responsibilities such as periodical reports to both of them.
Technical Committees are recommended to use the Special Fund to strengthen the
participation of members from developing countries and countries in transition.
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HDM-4 Highway Development and Management System
The Highway Development and Management System - HDM-4 - is a software system for
investigating choices in investing in road transport infrastructure. The World Road Association
(PIARC) coordinates the availability, support and training opportunities for HDM-4 users, and
future research and development activities.
 These choices may include:
 Developing new roads,
 Improving existing roads,
 Maintaining existing roads,
 Introducing new vehicle technology,
 Introducing new ways for funding and managing road assets.
It will enable managers of road network assets to investigate the possibilities for providing costeffective development and upkeep of their road system, which brings benefits to the communities
that they serve.
HDM-4 will:
 Provide assessments of the economic and environmental impact of investment choices;
 Consider new development works, maintenance works and improvement works as possible
investment choices;
 allow you to consider investments on a single section of road, or a large network of road links
(many sections), or any combination of road sections in a sub-network;
 predict future changes in the critical aspects of road system performance, which affect the
performance of an investment:
 traffic volume and composition,
- deterioration of the road condition,
- the effect of works on road condition,
- the effect of condition and road works on road users, in terms of vehicle operating
performance and costs, road user and cargo time delay and costs, accident rates and costs,
and
- the effect of the investment on vehicle emissions;
 Allow an analyst to refine the accuracy of predictions relating to a particular country,
geographic region or locality by calibrating the predictive models to local experience.
Road Management Functions
The new HDM-4 provides a powerful system for the analysis of road management and investment
alternatives. The system can be applied to:
 road management
 programming road works
 estimating funding requirements
 budget allocations
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predicting road network performance
project appraisal
policy impact studies
a wide range of special applications
HDM-4 will be available in English, French, Russian and Spanish editions.
The HDM-4 System
The HDM-4 is intended to cater for the wide ranging needs of road agencies, international funding
institutions, consultants and research organisations through separate application tools developed to
perform the following management functions:
 Strategic planning
 Roadwork programming
 Project preparation
 Research and policy studies
Global Interests in HDM-4
The PIARC register of people who have an interest in keeping abreast with, and using the HDM-4
technology has provided interesting perspectives on the nature of HDM-4 interests across the world.
Currently, in January 2000, there are 566 interest registrations, from 98 countries. Registrants from
PIARC member countries number 531, or 94% of the total registrations, and these represent 69
member countries, or 70% of all countries represented.
We have 152 registrations (27% of all registrations) from 51 developing countries or countries with
economies in transition (DC/EIT) (52% of all represented countries). The three most represented
geographic regions are Western Europe, Latin America and North America, while the three least
represented regions are Central/North Asia, the Middle East and South Asia .
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DRAFT AGENDA
PIARC COMMITTEE ON TECHNOLOGY TRANSFER
AND DEVELOPMENT (C-3)
Heredia, Costa Rica
November 11 12002
The C3 meeting seminar language will be Spanish and English.
Sessions held on November 11 will be opened only for PIARC Technical Committees members
Time Topics & Sub-Topics
8:00
Opening of the C3 & C20 Technical Committee Meeting
Welcome from the Host
Greeting and Introductory Comments C3
Greeting and Introductory Comments C20
9:00
Responsible
Person
Oscar de Buen
K. Msita
Committee meetings separate
Meeting Objectives
Oscar de Buen
 Progress of work by the various Working Groups
 Reorganisation and development of the World Interchange Network
(WIN)
 Project P3-PIARC Seminars and creation of Technology Transfer
Centers
Approval of Minutes of Siem Reap Meeting
Secretaries
Report on the PIARC Exec. Committee meeting on 4-5 July 2002, Berne
Resolutions of Berne, Vancouver and Rome regarding C3 matters
Oscar de Buen
9:30
Working Group Reports
Working Group No. 1: Questionnaire answers and review of the report based on answers
Andre
Dumont
Gilles
Working Group No. 2: Questionnaire answers and review of the report based on answers
Bertrand Guelton
Working Group No. 3: Terms of reference to evaluate PIARC products and evaluation
of PIARC performance in Technology Transfer activities.
S. Gaj
10:15 Refreshment Break
10:30 World Interchange Network -WINC. Monette
Review of the Executive Committee Resolutions of Vancouver and Siem Reap C3 Technical
Committee Resolutions
WIN Progress Report and WIN Following Activities
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11:00 Project P3 on Technology Transfer Centers and Seminars
C. Ellis
 Review of the Executive Committee Resolutions of Berne and Vancouver
 Technology Transfer Centers
 PIARC Seminars
11:30 C3 participation in the different sessions organized in the XXII World Road Congress
Date
Session
Responsible
Products
Person
Oct 19
TC´s Chairs and Secretaries
Chairman and Secretaries
Oct 20
Ministers Session Sustainable Development
Oct 21
C3 (Preparatory)
All Technical Committee
Progress Reports,
Introductory Reports,
Oct 22 & 23 2nd African TT Conference
Colin Ellis
PIARC TT
experiences in Africa
Oct 23
ST5
Chairman and Secretaries
Coordination with ST5
Oct 24
C3 Technical Committee
All Technical Committee
Progress Reports,
Introductory Reports,
Future Directions of
Oct 24
WIN
Claire Monnette
WIN integration to
PIARC website
12:00 Luncheon
14:00 C3 participation in the different sessions organized in the XXII World Road Congress
14:30 C3 Participation at the XXII World Road Congress
Durban, South Africa 19-25 October 2003
Oscar de Buen
Plans for the International Congress in Durban
1.
Discussion of ST5 session on appropriate levels of Road and Transport
Development
Oscar de Buen
Access to Mobility: A Basic Social Service
2.
Discussion of Future Directions of the Strategic Themes and Technical Committees
Oscar de Buen








3.
Capacity Building in developing countries
Sustainable Development in developing countries
ST5/C3 Transformation into a Developing Countries Commission
National Committees and Seminars in developing countries
Introduction of New Languages to PIARC: Spanish Case of Study
Project Quality and Decision Making.
Relation between Transport and Poverty Alleviaton
Road Financing.
The C-3 Committee Presentation, Organisation of the session and presentation of the draft of
the program of this session
Oscar de Buen
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17:00 Refreshment Break
17:30
C3 Technical Committee Business Matters
Oscar de Buen
 Operating liaison with other technical committees and draft of terms of reference for
corresponding members
 Presentation by C3 Members nominated as correspondents with other committees
 Last meeting of C3 before DURBAN (April-may 2003)
 Members Announcements
 Others
 Conclusions & proposals for further work
18:00 Meeting Adjourns
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DRAFT AGENDA
PIARC COMMITTEE ON APPROPIATE DEVELOPMENT
(C-20)
Heredia, Costa Rica
November 11 2002
Sessions held on 11 November will be opened only for PIARC Technical Committees members
Time Topics & Sub-Topics
8:00
Opening of the C3 & C20 Technical Committee Meeting
Welcome from the Host
Greeting and Introductory Comments C3
Greeting and Introductory Comments C20
9.00
Responsible
Person
Oscar de Buen
K. Msita
Committee C20 Meeting
1. Introductory Remarks
2. Introduction of Participants
3. Approval of Minutes of the Siem Reap Meeting
4. Report on the PIARC Meetings on 3 - 5 July 2002, in Berne,
Switzerland
5.Participation of C20 at the Durban Congress
6 Working Group Reports
Group 1
Group 2
Durban Congress Paper Review Committee
7. C20 Work Programme after Durban
8. To Consider Proposal for affiliation of the International Focus Group to
C20
9. Venue, Dates and Host for the next meeting before the Durban
Congress
10. Any Other Business
11. Closing of the Meeting
9
DRAFT AGENDA
San José, Costa Rica November 12 - 14; 2002
12 Nov -
Seminar on HDM-4, road maintenance management and pavement maintenance
technology.
Date & Time
Topics & Sub-Topics
Responsible
08:00 - 09:00
09:00 – 9:45
Registration
Opening Session
Welcome address by Minister of Transport, Costa Rica
Mr. Javier Bolaños Chávez
Introductory Comments
Mr. Oscar de Buen Richkarday
C3 Technical Committee Chairman
The role of PIARC in Latin America
Mr. Kesogukewele Msita
C20 Technical Committee Chairman
Cultural Evente
09:45 – 10:00
10:00 - 11:00
Coffee Break
Plenary Session
HDM-4
11:00 - 11:15
Coffee Break
11:15 - 12:30
Panel 1
HDM-4 Description y Capacities
Moderator: Colin Ellis
Speakers will be confirmed as soon as possible.
12:30 - 13:30
Lunch
13:30 - 16:00
Panel 2
Developing Countries Applications
 Program Planning and Evaluation
 Maintenance Program Formulation
 Evaluation of options for road section maintenance
Moderator: Mr. Oscar de Buen Richkarday
Costa Rica
To be defined
México
To be defined
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Chile
El Salvador
16:00 - 16:15
Coffee Break
16:15 - 17:30
Conference
Mr. Isidro Delgado
13 Nov -
To be defined
To be defined
Seminar on HDM-4, road maintenance management and pavement maintenance
technology.
8:00 - 9:45
Panel 3
Developing countries adaptation and calibration
 Activities and Procedures
 Information needs
Moderator: Isidro Delgado
Speakers to be confirmed:
CHILE
To be defined
NICARAGUA
To be defined
9:45 – 10:00
Coffee Break
10:45 - 12:00
Special Issues in HDM-4
 Environmental effects
 Low Traffic Roads
 Evaluation of investment options for economic penetration
road construction.
Moderator: Kesogukewele Msita
Speakers to be confirmed:
Joaquin Caraballo
12:00 - 14:00
Lunch
14:00 - 15:30
Special Issues for developing countriesTo be defined
 Moderator: Annia Beleida Alfaro Quesada
 Speakers:
 Costa Rican experience about Rural Road Maintenance
Eduardo Barquero, Consultant MOPT/GTZ Project
 El Salvador experience about BOT contracts
Jacinto Reyes, Contracts Director.
Plenary Session
15:30 - 17:00
Where to know and learn more: Training options and information
resources.
Colin Ellis
C3 Technical Committe member
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17:00
Keso Msita
C20 Technical Committee Chairman
Oscar de Buen
C3 Technical Committee Chairman
Ministry of Transports Costa Rica (To be defined)
Mario Arce
Materials and Structures National
Laboratory
Meeting Adjourns
17:30
Cultural Event
14 Nov -
8:00 - 18:00
Seminar on HDM-4, road maintenance management and pavement maintenance
technology.
Technical Visit
Participative Road Maintenance Program
Location: San Isidro Del General
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SEMINAR AND MEETINGS INFORMATION
DATE
C3 and C20 Technical Committees Meetings: November 11, 2002.
Seminar: November 12-14, 2002.
Tecnical Visit: November 14, 2002.
SEMINAR VENUE
La Condesa Hotel, Heredia Costa Rica
LANGUAGES
Seminar
Spanish
Simultaneous interpretation in English and French will be available.
REGISTRATION
Registration is at the Hotel on November 12,2002, from 8:00-9:00
Participants will receive an identification card and a portfolio containing a pen, notebook, the
official program and seminar papers.
Registration Costs:
Delegates:
$150.00USD
One delegate from each country with GNP less than US$3,100 will be entitled to support from the
PIARC Special Fund, up to 100% of travel expenses or up to 100% of accommodation expenses.
For further information or application for the Special Fund please contact....
Gilbert Batac
Oficina Central Piarc
piarc@wanadoo.fr
gilbert.aipcr@wanadoo.fr
Registration must be done with:
Ms. Rosa Ma. Morales R.
e-mail: rmorales@mopt.go.cr or citmopt@racsa.co.cr
Fax: (506) 257-8097 or 223-9384, ext. 2388 or 2762
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REGISTRATION PAYMENT
Registration payment will be done when you register to the seminar or can be made by nonAmerican credit card, bank draft, telegraphic transfer, cheque or US dollars in cash to the account
that will be given in the next announcement. . All payment must be in US dollars.
Please ensure that PIARC is added in parenthesis
CANCELLATION POLICY
Cancellation requests must be submitted in writing to the Organising Secretary either by email, fax
or post. All refunds will be issued in the same format as payment was received.
IMPORTANT INFORMATION RE CANCELLATIONS
Cancellations received before 1 November 2002 will be refunded less an administration fee.
Cancellations received after 1 November 2002 will not receive a refund.
RIGHTS OF THE PARTICIPANTS
The participants will have the right to:



Attendance to the sessions
Enjoy programmed coffee breaks, lunches and welcome-farewell cocktails ( these to be
confirmed)
Transport service to and from the hotel to the San José airport
ACCOMMODATION
The hotel selected is the La Condesa Hotel, in Heredia which is20 km. from San José. However,
the organising committee provide information of two hotels in San José.
To obtain these special seminar prices the participants and their companions must book their
accommodation directly with the hotel and provide this information to
Rosa María Morales
Directora de Gestión Tecnológica
Ministerio de Obras Públicas y Transporte
Costa Rica
Telephone: +506-223-9377
Fax: +506 - 2578098
E-mail: rmorales@mopt.go.cr
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They vary in cost to allow for different budgets:
HOTEL
RADISSON
TEL:(506)-257-8220
FAX:(506)-257-8192
Contact:
Yorleny Cano
ycano@radisson.co.cr
LA CONDESA
TEL:(506)-208-22-22
FAX:(506)-289-89-90
Contact:
Silvia Vargas
Silviav@gruporeal.co.cr
TRYP COROBICI
TEL:(506)-231-6512
FAX: (506)-231-6013
Contacto:
Beliza Solís
bsolis@melia.co.cr
Marcela Miranda:
mmiranda@gruporeal.co.cr
HOTEL
ADDRESS
SINGLE ROOM
San José, calle 3 avenida 15
Barrio Tournon
$85 +16.39% tax
Buffet breakfast included.
(506) 267-6000
Heredia, San Rafael next to
Club El Castillo
$ 75 + 16.39% tax
Buffet breakfast included
DOUBLE ROOM
LUNCH (Buffet)
$95 +16.39% tax
Buffet breakfast included
$12 +10% tax
$ 80 + 16.39% tax
Buffet breakfast included
$18.50 23% tax
DINNER
$12 + 10% tax
Miramontes Restaurante
$18.50 + 15% tax
El Patio $15.00 + 15% tax
San José, Autopista General
Cañas, next to la Nissan
$75.00 + 16.39% tax
American breakfast
included , transport
airport-hotel-airport
$5 per person for
transport to the location of
the event.
Use of SPA
$80.00 + 16.39% tax
$15 minimum + 10% tax
$15 minimum + 10% tax
After booking your accommodation with the hotel contact person you may contact the C3/C20
contact persons or the organising committee.
PROGRAM FOR COMPANIONS
During the seminar there are several tours available for companions, including San José city, trips
to beautiful, warm beaches, volcanos and places where one could admire the flora and the fauna.
Tours are on air-conditioned buses, require a minimum of 7 persons and include excellent guides.
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TOURS
Enjoy Costa Rica’s beautiful tourist spots, history, beaches and scenery. Tourist packages and tours
suitable for all budgets and possibilities are available before or after the seminar.
TOUR
Canopy San José de Montaña
Teleferic of Rainforest
Teleferic & Hike Tropical Forest
Teleferic & Safari Sarapiquí River
Poas Volcano
Falls Gardens La Paz & Poás Volcano
Falls Gardens La Paz
Britt Coffee
Butterfly
Britt Coffee - Butterfly
Highlights Tour 4 en 1
Typical Costarrican Nights Ram Luna
San José City Tour
Irazú- Orosi –Lánkaster
Sarchí
Arenal & Hot Springs
Aiport Tranfer La Condesa /
Tortuga Island
White Water Rafting Pacuare
Precio por Pax
$59
$60
$ 99
$ 99
$ 59
$ 89
$ 83
$ 39
$ 30
$ 65
$ 84
$ 65
$ 35
$ 59
$ 35
$ 79
$ 10
$ 65
$ 80
More information about this tours, please contact Mr. Alejandro Villalobos, teléfonos: (506) 3990539 ó (506) 262-3424.
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GENERAL INFORMATION
 Credits Cards
The hotels, restaurants and stores accept credits cards Visa and Master Card.
 Currency
American dollar circulates freely in the country. it is advisable to have some Colones.(Costa
Rican currency) The hotels can change American dollars to Colones. Other foreign currencies
must be exchanged at the banks or airport.
 Passport
The participants need passport for their entrance in the country
 Rental Cars
The principal agencies have counters at the airports and in the main hotels.
 Climate
Sub-tropical climate.
 What to wear
Informal clothes are recommended.
 Electricity
The voltage of the electric system in Costa Rica is of 110 volts. You should foresee transformer
for all electrical equipment that doesn't have these characteristics.
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We look forward to seeing you in San José, Costa Rica.
Please contact the Organising Committee for any other information:
Ing. Oscar de Buen Richkarday
C3 Technical Committee Chairman
Secretaría de Comunicaciones y Transportes.
Tel: (52) 55-55193013
Fax: (52) 55-55381724
E-mail: odebuen@sct.gob.mx
Ing. Bernardo José Ortiz Mantilla
Secretaría de Comunicaciones y Transportes.
Tel: (52) 55-55198689
Fax: (52) 55-55381724
E-mail: bortizma@sct.gob.mx
Keso Msita
C20 Technical Committee Chairman
E-mail:msita@raha.com
Leslie Wright
C20 Point or Contact for Costa Rica Event
E-mail: Leslie.Wright@fhwa.dot.gov
Costa Rican Organising Committee
Annia Beleida Alfaro Quesada
Secretary Organising Committee
Ministerio de Obras Públicas y Transporte
SAN JOSÉ, COSTA RICA
Tel: (506) 2239377
Fax: (506) 2578098
E-mail: balfaro@mopt.go.cr
Rosa María Morales
Ministerio de Obras Públicas y Transporte
Telephone: (506) 2239377, ext. 2388 or 2762.
Telephone: (506) 257-8097
Fax: (506) 2578098
E-mail: rmorales@mopt.go.cr
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HDM-4, ROAD MAINTENANCE MANAGEMENT AND
PAVEMENT MAINTENANCE TECHNOLOGY SEMINAR
REGISTRATION
Name:_________________________________________________________________
Passport No. ____________________________________________________________
Profession:______________________________________________________________
Country:_________________________________City:____________________________
Organization :____________________________________________________________
Postal Address:___________________________________________________________
e-mail:__________________________________________________________________
Telephone: _______________________________Fax:____________________________
Hotel :
La Condesa_____
Technical Visit
Corobicí____ Radisson____ Other: (Specify):__________________
YES_________________________NO_______________________
SIGNATURE_____________________________________________________________
Please send this paper to :
Licda. Rosa Ma. Morales R., to the following address:
E-Mail: rmorales@mopt.go.cr ó citmopt@racsa.co.cr
Fax: (506)256-4560
Telephone: (506) 257-8097 ó 223- 9384, ext. 2388 ó 2762
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