EMERGENCY RESPONSE PLAN
The aim of this document is to collate key information into a simple format for use by field project staff, participants
and on-call staff in the event of an incident. Prompts have been added and should be self explanatory, however if
you have any concerns please contact your Programme Manager.
Earthwatch PM/Managing Office:
PM Name and Managing Office EWE / EWUS,
etc.
Date Last Updated: to be entered by your
Programme Manager (day-Month-year, e.g. 5 June
2014)
Project: Title
Country:
PI:
Co-PI:
Group size:
Min:
Max:
Project Staff First Aid Certified/Certification: Please complete for all certified /qualified staff on site.
Include details of qualification (for example: First Aid, CPR, nursing/medical/life saving skills, water based
rescue skills, SCUBA Rescue Certification, O2 administration) and if they are current.
Time Zone, offset from GMT: e.g.: GMT+4
Country International Dial Out Code: e.g: 00
Is Daylight Savings observed?
Teams:
Earthwatch 24hr On-Call Duty Officer:
+ 1 978 461 0081 / +44 7900 895 752
Location 1
Accommodation /
research area. If
locations vary from
team to team, or within
teams please indicate
which dates apply to
each location here
Accommodation
Site
Project Management
Plan
To the right is a
generic process for
emergency response.
Please make each
step specific to your
project and add
additional steps where
required.
For boat projects:
please include
instructions for first
call to coastguard with
position and situation.
Chain of Command
ADDRESS (including GPS location or
coordinates, and MMSI where
appropriate)
TELEPHONE (including country
code)
GPS location or coordinates : DD MM SS
Include landline, SAT phone,
(i.e.: 39 54 32 W)
radio, on site (PI’s) mobile phone,
MMSI: Boat and Coastguard (i.e.:
PIN numbers, PUK numbers.
002320001)
1) Assess situation and decide whether the incident is a crisis (threatens
serious damage to human welfare) or non-crisis situation
2) Ensure rest of the team is safe
3) Administer first aid
4) Contact additional specialised help (Healix) if required
5) If required accompany casualty to a medical centre, making sure that
remaining team members have adequate supervision
6) Contact Earthwatch
7) Ensure someone is keeping a record of incident events
8) Complete Incident Report; send to Program Manager as soon as possible
Primary: For example PI
Secondary: For example Co-PI
Page 1
Creation date:
Transport
Please provide the
most efficient method
of transport available
in relation to scale of
emergency and
conditions
If weather or national
holidays/ religious
days affect transport
options please note
these details: For
example, tropical
storms, blizzards, high
winds, local festivities.
Routes
Please provide a
road map of area and
routes to local
medical, emergency
facilities and
evacuation
locations.
If weather affects
route options please
note these details:
For example,
blizzards, high wind,
tropical storms
(leading to high
probability of
mud/landslide)
Other: For example other staff members and nominated volunteer(s)
DAY: For example project site vehicle/s, ambulance, air rescue, coastguard, field
staff motorised transport, taxi.
Primary:
Secondary:
Other:
NIGHT (only in emergency situations if possible)
Primary:
Secondary:
Other:
DAY
Primary:
Secondary:
Other:
NIGHT
Primary:
Secondary:
Other:
Include MAP
Accident
and
Emergency
Service
ADDRESS (including GPS location or
coordinates, and MMSI where
appropriate)
Type of Emergency Services Available:
Example
1. Ambulance
2. Fire
3. Police
4. Coastguard
Nearest Medical
Centre
Please include address, GPS, distance
(km/miles) and time taken to drive to
medical centre or doctor from location, and
opening times.
Nearest Fully
Equipped Hospital
Please include address, GPS, distance
(km/miles) and time taken to drive to
Page 2
TELEPHONE (including country
code)
National Emergency Services
Example
1: 193
2: 192
3: 191
4:
Creation date:
hospital from location
Nearest Airport
Please include address, GPS, distance
(km/miles) and time taken to drive to airport
from location
*Nearest Helicopter
Landing Pad
Please include address, GPS, distance
(km/miles ) and time taken to drive to site
from location
*Nearest Military
Base/Runway
Please include address, GPS, distance
(km/miles) and time taken to drive to site
from location
* Sea plane
availability
If yes, enter details
*De-Compression
Chamber Location
Please include address, GPS and distance
(km/miles) from location
*Coastguard
Please include address
* Local Emergency
Evacuation Service
(ex. Flying Doctors,
Medical Assistance
Service, local ISOS
clinic)
Please include address
Nearest Pharmacy
Please include address and opening times
Police
Please include address of nearest police
station and opening times
Fire
Please include address of nearest fire
station.
Location 2
ADDRESS (including GPS location or
coordinates, and MMSI where
appropriate)
Accommodation /
research area. If
Call Healix International first (below)
– they will organize an evacuation.
TELEPHONE (including country
code)
locations vary from
team to team, or within
teams please indicate
which dates apply to
each location here
Research Site
Project Management
Plan
To the right is a
generic process for
emergency response.
GPS location or coordinates : DD MM SS
Include landline, SAT phone,
(i.e.: 39 54 32 W)
radio, on site (PI’s) mobile phone,
MMSI: Boat and Coastguard (i.e.:
PIN numbers, PUK numbers.
002320001)
1) Assess situation and decide whether the incident is a crisis (threatens
serious damage to human welfare) or non-crisis situation
2) Ensure rest of the team is safe
3) Administer first aid
4) Contact additional specialised help (Healix) if required
Page 3
Creation date:
Please make each
step specific to your
project and add
additional steps where
required.
For boat projects:
please include
instructions for first
call to coastguard with
position and situation.
Chain of Command
Transport
Please provide the
most efficient method
of transport available
in relation to scale of
emergency and
conditions
If weather or national
holidays/ religious
days affect transport
options please note
these details: For
example, tropical
storms, blizzards, high
winds, local festivities.
Routes
Please provide a
road map of area and
routes to local
medical, emergency
facilities and
evacuation
locations.
If weather affects
route options please
note these details:
For example,
blizzards, high wind,
tropical storms
(leading to high
probability of
mud/landslide)
5) If required accompany casualty to a medical centre, making sure that
remaining team members have adequate supervision
6) Contact Earthwatch
7) Ensure someone is keeping a record of incident events
8) Complete Incident Report; send to Program Manager as soon as possible
Primary: For example PI
Secondary: For example Co-PI
Other: For example other staff members and nominated volunteer(s)
DAY For example project site vehicle/s, ambulance, air rescue, coastguard, field
staff motorised transport, taxi.
Primary:
Secondary:
Other:
NIGHT
Primary:
Secondary:
Other:
DAY
Primary:
Secondary:
Other:
NIGHT
Primary:
Secondary:
Other:
Include MAP
Accident
and
ADDRESS (including GPS location or
coordinates, and MMSI where
appropriate)
Emergency Services Available:
Example
1. Ambulance
2. Fire
3. Police
Page 4
TELEPHONE (including country
code)
National Emergency Services:
Example
1: 193
2: 192
3: 191
Creation date:
Emergency
Service
4. Coastguard
4:
Nearest Medical
Centre
Please include address, GPS, distance
(km/miles) and time taken to drive to
medical centre or doctor from location, and
opening times.
Nearest Fully
Equipped Hospital
Please include address, GPS, distance
(km/miles) and time taken to drive to
hospital from location
Nearest Airport
Please include address, GPS, distance
(km/miles) and time taken to drive to airport
from location
*Nearest Helicopter
Landing Pad
Please include address, GPS, distance
(km/miles) and time taken to drive to site
from location
*Nearest Military
Base/Runway
Please include address, GPS, distance
(km/miles) and time taken to drive to site
from location
* Sea plane
availability
If yes, enter details
*De-Compression
Chamber Location
Please include address, GPS and distance
(km/miles) from location
*Coastguard
Please include address
* Local Emergency
Evacuation Service
(ex. Flying Doctors,
Medical Assistance
Service, local ISOS
clinic)
Please include address
Nearest Pharmacy
Please include address and opening times
Police
Please include address of nearest police
station and opening times
Fire
Please include address of nearest fire
station.
Key Contacts
Call Healix International first (below)
– they will organize an evacuation.
Name
Page 5
Telephone Number(s)
(incl. country code) and
Email Addresses
Note if mobiles can
receive international texts
Creation date:
Time of
Operation
Earthwatch 24hr OnCall Duty Officer
Programme Manager
+ 1 978 461 0081 / or +44
(0)7900 895 752
Work
Mobile
24hrs
9:00 – 5:00
(US/UK
Time zone)
24 hrs
PI
Co – PI
*Field Assistant
*Driver
*Warden
*Local Doctor
*Cooperating
Organisation
*Local Partner
*Other Please include
any other useful
contact details
relevant to your
project and/or project
location
Support Embassy
Please include the
address and any
contact
names/position held
and numbers of both
USA and UK
embassies
24-Hour Emergency
Medical & Security
Evacuation
Assistance
USA:
UK:
Healix International
In the event of a medical or security emergency, call:
The Healix 24-hour hotline: +44 20 3667 8991
You may call this number collect or reverse charges.
Or call/email:
US Toll Free: 1 877 759 3917
UK Free Phone: 0800 197 51 80
Email: earthwatch@healix.com
Be prepared to give as much information as possible about the situation. Healix
will begin monitoring and coordinating the next steps and will evacuate if
Page 6
Creation date:
necessary. They will also coordinate with security assistance provider Northcott
Global Solutions.
Then call Earthwatch’s 24 hour On-Call Duty Officer as soon as possible.
Evacuation location
details and /or
gathering point
First Aid Kit
location(s)
*Other
For example, local
translators, local
social/children’s
services, key words in
local language (who
are/where are/need
help), location of
emergency vehicle
keys.
In case of fire/hurricane/tropical storm/tidal surge etc
* Please delete as appropriate
Page 7
Creation date:
GeoData for GoogleEarth map generation:
Project
ID
####
Category
add rows if
needed
PI
last
name
Loc_Name
e.g. Rapid City Regional
Hospital
Country
e.g. USA
Latitude
decimal
degree
Longitude
decimal
degree
Loc_Num
ERP
Year
research site #
2011
Project Location
Rendezvous
Point
Accommodation
Research Site
Nearest Medical
Center
Nearest Fully
Equipped
Hospital
Airport
Military Runway
HeliPad
Pharmacy
Police
Fire Station
Evac Service
Coast Guard
Embassy-US
Embassy-UK
Other (specify)
Page 8
Creation date:
Notes
e.g. obtained from
google earth, GPS