UH Hilo Office of Institutional Research
Data Request Form
In order to better satisfy your specific data request in a timely, replicable, reliable, and
accurate manner that’s consistent with your actual needs, we ask that you complete the
following items to the most detailed extent possible.
PART 1
1.
Name, e-mail address, and phone # of the person completing this form:
2.
Name, e-mail address, and phone # of Request Originator:
3.
Description of Request:
(This gives us something to refer to as the cornerstone of work effort and
subsequent task documentation)
4.
What is/are the intended application/use(s) of the requested data:
(This helps us begin to evaluate if everything really ultimately required is being
brought into the request on 1st pass)
5.
Who is/are the intended audience/user(s) of the requested data:
(This helps us determine how to organize and display information so it is best
suited to purpose)
Date when this output is required:
6.
7.
Is this expected to be a one-time need or an ongoing requirement; if ongoing,
identify frequency.
PART 2
A.
Identify any relevant Banner forms or system-internal/external databases and field
names where information is stored.
B.
Identify Winter, Spring, Summer, Fall, Accelerated (SOCAD), Apprenticeship
Semesters to be included in or excluded from outputs or analysis:
C.
Identify specific Point in Time requirements pertaining to your request (i.e. as
of…a certain registration date,1st day of classes, precensus, census, end of
semester, fiscal year, academic year, etc):
D.
Identify any specific internal or external processes or procedures that are needed
or expected to occur prior or subsequent to this data being extracted and/or made
available:
E.
Identify any specific student populations to be included or excluded from outputs
and/or analysis:
F.
Identify any necessary or specific steps or criteria to be considered/exercised in
the treatment, processing, or manipulation of the data:
G.
How would you like the results to be sorted/grouped/organized/displayed?
Describe or depict graphically the desired output: