CENTRAL BOARD OF SECONDARY EDUCATION
REGIONAL OFFICE: DELH
P-S, 1-2, INSTITUTIONAL AREA, I.P EXTN. PATPARGANJ,
DELHI-110092
ROD/ADMN/2008
Dated: 01.04.2008
M/s______________________
_________________________
_________________________
QUOTATION FOR PRINTING AND SUPPLY OF APPLICATION FORMS/LIST OF
CANDIDATE FOR THE EXAM-2009
Dear Sir,
Sealed quotations are invited on behalf of Secretary, CBSE, Delhi from Delhi/NCR
reputed agencies/firms for printing and supply of application forms/list of candidates for various
examinations for 2009 of the Board with paper, delivery F.O.R within 30 days form the date of
issuing work order/final proof as per enclosed terms and conditions, quality and specifications
Annexure –I and II.
The quotations should be submitted in sealed cover superscribing “Quotations for printing
and supply of Application Forms/List of Candidates for 2009 Exams.” addressed to the Regional
Officer, Regional Office Delhi, at the above mentioned address and put in the tender box kept on
the ground floor with the Security Guard upto 2:30 P.M. by 02/05/2008. The terms and conditions
duly signed by the tenderers should accompany with the specific tender form.
The rates may be quoted in the enclosed quotation form including the cost of paper and
delivery F.O.R. Earnest Money of Rs. 15,000/- should be submitted in the shape of demand draft
drawn in favour of the Secretary, CBSE Delhi. Quotations received after expiry of date and time
shall be rejected. The specimen copy of the documents may be seen in the CBSE, PS, 1-2,
Institutional Area, I.P.Extn., Patparganj, Delhi –110092. Quotations will be opened on the same
day at 3:00 P.M. in the presence of quotationers who wish to be present.
REGIONAL OFFICER (DELHI)
Encl: Annexure I & II
Copy of terms and conditions
-1ANNEXURE-I
CENTRAL BOARD OF SECONDARY EDUCATION
REGIONAL OFFICE: DELHI
P-S, 1-2, INSTITUTIONAL AREA, I.P EXTN. PATPARGANJ,
DELHI-110092
(CLASS – X)
S.NO. Name of examination
Form
1
2
3
Qty.
Set/
Form
No. of enclosures to be printed Rates offered per
and attached with each act of 1000 sets/sheets of
application form to size
Exams.
Form
including composing
processing
Plate
making
wire
stitching numbering
cost of paper and
delivery
CBSE
Godown
List of candidates for All 15000 i) To be printed in duplicate in
India Sec. Exam. 2009 Sets
17x27x1
(One Set Containing sheet
ii) First copy on 95 GSM ledger
in duplicate)
paper and second copy on 80
GSM White paper both side
printing (pads of 100 each
-50 ledger +50 white paper)
List of candidates Delhi 22000 i) To be printed induplicate in
Sec. School Exam. 2009 Sets
17x27/1
(One Set containing sheet
ii) Ist copy to be printed on 95
in duplicate)
GSM ledger paper and
second copy on 80 GSM
white paper. Both side
printed (Pads of 100 each –50
ledger +50 white paper)
ii)
Application Form for All 8000 i) Bank receipt both side
India Sec. Exam. 2009 for Sets
printing in 23x36/8 45 GSM
Pvt. Candidates with Bank
with numbering in 2 colours
slip and code list and
ii) Computer Form both side
instructions for filling up
printing in 23x36/8 on white
the Application Form
paper with numbering in 2
colours
iii) Instructions for All India Sec.
School Pvt. Candidates- both
sides printing in 23x36/4 on
white paper 80 GSM
4
5
6
Application Form for Delhi 50000 i) Bank receipt both sides
Sec. Exam. 2009 for Pvt. Sets
printing in 23x36/8 including
Candidates with Bank slip
cost of paper of 45 GSM with
and
code
list
and
numbering in 2 colours
instructions for filling up
ii) Computer Form both sides
the Application Form
printing in 23x36/8 on 100
GSM white paper with
numbering in 2 colours
iii) Instructions for Delhi Sec.
School both sides printing
23x36/4 on white paper 80
GSM
Numerical return of Delhi 4000
Both side printing in 17x27/4
Sec. School Exam. 2009 Sheets
on white paper 80 GSM.
and details of Exam. Fee
Each pad shall contain 100
sheets
Numerical return of All 3500
Both side printing in 17x27/4
India Sec. School Exam. Sheets
on white paper 80 GSM.
2009 and details of Exam.
Each pad shall contain 100
Fee
sheets
7
SC/ST Proforma
4000
Sheets
8
Instructions for filling in 7000
the Application Forms for Sheets
Admission to Sec. Exam.
2009
Single side printing in
17x27/4 on white paper 80
GSM. Each pad shall contain
100 sheets
Both side printing in 17x27/4
on white paper 80 GSM each
pad shall contains 100 sheets
The paper for printing of above items will be used of 1.…………………………………Mill(s).
2………………………………….
3…………………………………..
Signature of the tenderer________________________
PAN NO._______________
Seal with complete address_______________________
WCT No________________
Telephone No. Office____________________________
Residence ________________________
Mobile No.________________________
-3-
ANNEXURE-II
CENTRAL BOARD OF SECONDARY EDUCATION
REGIONAL OFFICE: DELHI
P-S, 1-2, INSTITUTIONAL AREA,I.P EXTN. PATPARGANJ,
DELHI-110092
(CLASS – XII)
S.NO. Name
of
Examination Form
Qty. Set/ No. of enclosures to be printed Rates offered per
Form
and attached with each act of 1000 sets/sheets of
application form to size
Exams.
Form
including composing
processing
Plate
making,
wire
stitching numbering
cost of paper and
delivery
CBSE
Godown
11000
i) To be printed in duplicate in
Sets
17x27x1
ii) First copy on 95 GSM ledger
paper and second copy on 80
GSM White paper both side
printing (pads of 100 each –50
ledger +50 white paper)
1
List of candidates for
All India Sr. Exam.
2009
(One
Set
Containing sheet in
duplicate)
2
List of candidates 15000
Delhi Sr. School Sets
Exam. 2009 (One Set
containing sheet in
duplicate)
3
Application Form for 7500
All India Sr. School Sets
Exam. 2009 for Pvt.
Candidate with Bank
Slip and code list and
instructions for filling
up the Application
Form
i) To be printed in duplicate in
17x27x1
ii) First copy on 95 GSM ledger
paper and second copy on 80
GSM White paper both side
printing (pads of 100 each –50
ledger +50 white paper)
i) Bank receipt both side printing
in 23x36/8 45 GSM with
numbering in 2 colours
ii) Computer Form both side
printing in 23x36/8 on white
paper with numbering in 2
colours
iii) Instructions for All India Sr.
Sec. School Pvt. Candidates
both side printing in 23x36/4
on white paper 80 GSM Both
side printing in 17x27/4 on
white paper 80 GSM
4
Application Form for 35000
All India Sr. School Sets
Exam. 2009 for Pvt.
Candidate with Bank
Slip and code list and
instructions for filling
up the Application
Form
5
Numerical return of
Delhi Sr. School
Exam. 2009 and
details of Exam. Fee
Numerical return of
All India Sr. School
Exam. 2009 and
details of Exam. Fee
SC/ST Proforma
2000
Sheets
Both side printing in 17x27/4
on white paper 80 GSM. Each
pad shall contain 100 sheets
2000
Sheets
Both side printing in 17x27/4
on white paper 80 GSM. Each
pad shall contain 100 sheets
4000
Sheets
Instructions for filling
up the Application
Form for Admission
to Sr. School Exam.
and subject code list
2009
Guideline
for
Schools/Details
of
Exam.
Fee
and
certificate
Reg.
Affiliation
2500
Sheets
Single side printing in 17x27/4
on whit paper 80 GSM. Each
pad shall contain 100 sheets
Code list Both side printing in
17x27/2 on white paper 80
GSM each pad shall contains
100 sheets
6
7
8
9
2500
Sets
i) Bank receipt both side printing
in 23x36/8 of 45 GSM with
numbering in 2 colours
ii) Computer Form both side
printing in 23x36/8 on white
paper
100
GSM
with
numbering in 2 colours
iii) Instructions for All India Sr.
Sec. School Pvt. Candidates
both sides printing in 23x36/4
on white paper 80 GSM
To be printed in duplicate on
80 GSM white paper on
17x27/4 (12 pages)
The paper for printing of above items will be used of 1.…………………………………Mill(s).
2………………………………….
3……Z……………………………..
Signature of the tenderer________________________
PAN NO._______________
Seal with complete address_______________________
WCT No________________
Telephone No. Office____________________________
Residence ________________________
Mobile No.________________________
-5-
CENTRAL BOARD OF SECONDARY EDUCATION
REGIONAL OFFICE: DELHI
P-S, 1-2, INSTITUTIONAL AREA, I.P EXTN. PATPARGANJ,
DELHI-110092
“TERMS AND CONDITIONS”
1. Quotations in sealed envelopes superscibed “Quotations for printing and supply of
application forms/list of candidates for Examination -2009” should be put in the box kept at
reception of the office upto 2:30 p.m. on 02/05/2008. Quotations without Earnest Money
will not be accepted and such quotations will be rejected
2. No tender will be accepted after expiry of the date and time.
3. The Earnest Money of the unsuccessful bidders shall be refunded without interest after
finalization of the process.
4. Rates should be quoted F.O.R. at DELHI including all taxes. Delivery will be taken in
corrugated boxes inside the godowns of the office at DELH.I Cartage/Coolidge shall have to
be borne by the supplier upto the CBSE godowns.
5. Earnest Money of Rs. 15,000/- shall be accepted in the form Bank Draft only drawn in favour
of the Secretary CBSE payable at Delhi.
6. The paper for printing of Application Forms, list of candidates and other items of class X &
XII will be used as mentioned by the agency in enclosed Annexure. The GSM of paper will be
as
follows. The paper to be used should be of ‘A’ grade mill only of BIS specifications
as mentioned in the tender form.
Ledger Paper
White Maplitho
White Maplitho
95 GSM on List of Candidates
80 GSM on List of Candidates
100 GSM on Application Forms
45 GSM on Banks receipt
7.
Ink colour should be as under: Class X Red/Black
Class XII Blue/Black
(For any further clarifications, if any, Regional Officer, Delhi or Dy. Secy. (Exams.) may be
contacted
8. The Board reserves the right to forfeit the earnest money in addition to the penalty if the
tenderer fails to execute the order or the supply is not in accordance with the specifications and
samples provided or there is any breach of the terms of the contract on the part of supplier.
9. The successful tenderer(s) will have to complete the work assigned him/them within 30
days time from the date of issuing the work orders/final proof positively failing which penalty
as mentioned above will be imposed.
10. Quantity of Application Forms and other items etc. to be printed may increase/decrease as per
requirement
11.Tenderers are required to produce evidence of their previous experience in this line
alongwith copies of IT returns of the past 3 years.
12. The rates quoted will be approved for one year however it may be extended for three more years
with the consent of both the parties and subject to satisfactory services.
Cont. - 6
-613.Upon completion of work, the supplier shall furnish an undertaking that any shortage or deficit
found by the Board shall be made good by the firm. The plates used for printing have been
destroyed and no stationary shall be printed more than the specified quantities. In case any
discrepancy/ breach is noticed by the Board, the firm will be black listed and appropriate
penalty/action shall be taken by the Board.
14.No advance payment will be made 80% payment will be made only on completion of the whole
work order. The balance 20% payment will be made after completion of the other formalities like
testing of papers/inspection of the material etc. The paper will be tested in Govt. laboratories as
per BIS specifications and incase the paper is found of inferior quality or lesser GSM is found,
proportionate deductions will be imposed on the whole amount of the bill.
15. In case of delay in the supply, penalty @ 4% per week on the proportionate amount of the bill of
delayed supply will be imposed subject to a maximum penalty of 10% on the admissible amount
of the bill.
16. Income Tax/WCT/TDS as applicable will be deducted on all bills. In lieu of this a certificate on
the prescribed forms will be issued to the party.
17. The agency shall sign these terms and conditions, which shall be final and legally binding to both
the parties.
18. An agreement may be executed within seven days from the date of issue of work order on a nonjudicial stamp paper pf Rs. 50/-.
19. In case of dispute, the Chairman may appoint an arbitrator whose decision will be binding on both
the parties.
20. The Board reserves the sole right to accept or reject any or all tenders without assigning any
reason
21. No change/correction is allowed in tender in any case after the submission of tender form the
office.
22. In the event of any agency withdrawing after submitting the quotation without sufficient
reasons acceptable to the Competent Authority: the Earnest Money/ Security Deposit will be
forfeited
REGIONAL OFFICER (DELHI)
Acceptance of the Tenderer
The terms and conditions enumerated in this form from clause 1 to 22 have been read by
me/us ad are acceptable to me/us.
Signature of the tenderer________________________
Seal with complete address______________________
PAN No.________________________________
WCT/VAT/TIN No.________________________________
Telephone No.________________________________