Statistical Accounts
Purpose
The Statistical Accounts program maintains statistical accounts which are values that are
maintained by statistical account id, year and period. These values may be utilised in user
defined reports and proportional journals.
Procedure
The program uses a single screen to enter statistical account details.
An example of using statistical accounts would be if the user required to report on the average
salary in a user defined report. The monthly salary movement is stored in the actuals ledger of
the General Ledger account, whilst the number of employees for each month would be stored
in a statistical account. The user can then use the General Ledger salary account movement
and divide it by this statistical account figure to determine the average salary of employees.
Add
Select the Add option from the menu to add new statistical account details. After entering an
account identifier, select OK to accept. If the key entered is not unique, the error message
XXXX not unique will be displayed on the error line. The data entry screen for the statistical
accounts maintenance program is displayed below.
Update
Select the Update option from the menu to update current record. In update mode, the
account identifier cannot be modified.
Delete
Select the Delete option from the menu to delete current record. Before a statistical account
can be deleted, system files are checked for any references to the statistical account identifier.
If a reference is found, a dialog box containing self explanatory text is used to indicate the
reason for a deletion being denied.
Other

Notes
The Notes option may be used to view notes attached to the current selected
statistical account.
Screens
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Screen: gl_stacc
STATISTICAL ACCOUNTS - Screen: gl_stacc
FIELD
TYPE
USAGE
Account Currency
INPUT/DISPLAY The Currency is a 3 character alphanumeric field. If UTMULTICURRENCY is set to
N=No this field is a display field and will default to the code for local currency. If
UTMULTICURRENCY is set to Y=Yes, selection of currency is possible. The Zoom
facility is available to select valid currency codes.
Account Code
INPUT
The Account Code field is used to enter an account identifier of up to 20 characters
which forms the key to the statistical account record. Entry of this field is mandatory
and must be unique.
Description
INPUT
The Description field is a 30 character alphanumeric field used to enter a description
for the static statistics record. Entry of field is mandatory.
Movement/Balance INPUT
The Movement/Balance field is used to indicates if the entries are Movement or
Balance. Entry of field is mandatory.
Precision
INPUT
The Precision field is used to indicate the number of decimal places used in the
statistical account period values. This field is used to specify the rounding of the
values entered.
Notes
INPUT
The Notes check box is used to indicate if there are any user defined notes attached
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to the current record. If the field is ticked, this indicated Notes are present. To view
the Notes select the Notes option or Notes from the options menu.
Procedures
INPUT
The Procedures check box is used to indicate if there are user defined procedures for
entering a Supplier record. To view the Procedures select the Help menu then
Procedures.
Year
INPUT
The Year field is used to enter the years that are to be included in the statistical
record. For each year entered there will be a column of movement.
Type
INPUT
The Type field is used to enter the type of ledger that is to be used. Entry is
mandatory if the year field has been populated.
Opening Values
INPUT
The Opening Values fields are used to enter the opening balance for each year/type
entry made in the record.
Year/Type
INPUT
The Year/Type column is used to enter the amount for each period of the selected
year and type.
Error Messages
Refer to Appendix D - Standard Error Messages
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