POSITION DESCRIPTION
Position Title:
Events & Volunteer Coordinator
Reports To:
Taranaki Centre Manager
Hours of work
20 hours
Tenure
Permanent part-time – flexibility required
Purpose of the Role, Whāinga te āhuatanga
1. To assist with coordination of annual Cancer Society of New Zealand flagship awareness and
fundraising events in Taranaki i.e. Relay For Life, Daffodil Day and any other future events.
2. Identify and support community events and activities that aim to generate income for
cancer research and our core Cancer Society services.
3. Assist with other income development initiatives that will increase members, donors, and
volunteers to the Cancer Society.
4. Assist with the recruiting, training and coordination of new volunteers.
5. To work within the guidelines and policies established by the Divisional Leader Fundraising
and Events and the Divisional Leader Volunteering.
Key Relationships, Kī Whanaungatanga
Internal stakeholders:
Taranaki Centre Manager; Executive Committee; working groups; staff and volunteers;
Central Districts Divisional Leader Fundraising and Events; Donor Mail Coordinator ; Central
Districts Divisonal Leader Volunteering.
External stakeholders:
Large and small businesses, community/service groups; sports, arts and racing clubs;
schools; early childhood centres; media; Māori and Pacific groups; government and nongovernment agencies.
Our Values, Ngā Tikanga
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Integrity - We live what we teach, we do what we say we are going to do, we are trusted
by the community and use every dollar wisely.
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Excellence - We strive to be the best at everything we do, we focus on delivering outcomes,
we constantly look for ways to improve; we make a difference.
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Respect - We care about people; we provide judgement free services to everyone who
needs them.
Cancer Society Events & Volunteer Coordinator September 2015
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Cancer Society of NZ Taranaki Centre
Our Vision, Te Matakite
To be the leading organisation dedicated to reducing the incidence of cancer and ensuring the best
cancer care for everyone in New Zealand.
Our Mission, To mātou koromakinga
To improve community well-being by reducing the incidence and impact of cancer.
Our Principles, Ngā Matapono
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Equity
An independent and professional voice
Cooperation & collaboration
Evidence-based best practice
Responsiveness and relevance
Experience and Qualifications, Tautōhito Tohu
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Proven understanding and experience of fundraising and events
management in the not-for-profit sector.
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Recognised qualification is preferred; significant work experience can
substitute for a qualification.
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Experience with office administrative management.
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At least 1 year experience coordinating special events and fundraising.
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Adheres to the budget set forth by the Finance/Income Development
Committee approved by the Executive Committee.
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Willingness to work extra hours as required.
2. Self-leadership
and
communication
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Excellent communication skills, including writing, proof reading skills, and
speaking with attention to detail.
Superior customer service ethic and high expectations for quality.
Presents as mature, self-motivated, trustworthy and professional.
Demonstrates a commitment to follow-through and deliver.
Enjoys challenges, is flexible, and can adapt to change.
Effectively organises work to achieve desired results.
3. Planning and
organisation
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1. Fundraising and
events
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4. Interpersonal
influence,
relationships
and networks
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Excellent planning skills with event /project management knowledge and
capability.
Exceptional task and time management skills.
Ability to coordinate multiple events /projects and delegate work
activities.
Ability to accomplish tasks with little supervision.
Ability to make sound decisions, including being competent to achieve
results over a range of projects and activities.
Enjoys working with people, easily establishes rapport, and maintains
effective working relationships in person, by phone, and email with
professionalism.
Demonstrates a willingness to proactively engage with and adapt
Cancer Society Events & Volunteer Coordinator – Taranaki September 2015
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Cancer Society of NZ Taranaki Centre
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5. Creative &
innovative
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behaviour to meet the needs of different cultures.
Identifies key relationships that should be initiated or improved and then
works at doing this by fostering trust and mutual respect.
Establishes and maintains strong networks and partnerships to further
the mission of the Cancer Society.
Demonstrates an understanding of the principles of volunteer
management. Experience in working with volunteers in a voluntary
organisation is preferable.
A sense of humour, and empathy when working with people coping with
cancer.
Acts honestly, ethically and professionally in all interactions.
Thrives on being an active member of a team, and does not hesitate to
offer to help others.
Seeks and gives feedback constructively and responds positively to
enhance own performance.
Ability to combine creative and effective approaches to develop
successful community based initiatives and mobilise resources.
Proactive approach to solving problems rather than reacting to
symptoms.
Able to contribute to the long-term event planning of the Society.
6. Computer skills

Proficient using the Microsoft Office 2010 - Word, Excel, PowerPoint,
Publisher and mail merges; databases; email; web searches and social
networking.
7. Drivers Licence
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Hold a current full NZ driver’s licence.
Key Responsibilities and Tasks, Mahi Kawenga
1. To coordinate annual Cancer Society of New Zealand flagship awareness and fundraising
events in Taranaki - Relay For Life, Daffodil Day and other future events.
Expected Results
Events are held annually.
All events continue to strengthen as
key annual awareness and major
income generators for the Cancer
Society.
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Meet annual fundraising targets
determined by the Executive
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Committee.
Meets annual agreed revenue targets 
for specific fundraising events.
Event costs kept below industry
benchmarks.
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Profile and reputation of the Cancer 
Means
Events are planned and delivered using best practice
event management.
Actively recruit individuals, groups, and businesses to
participate.
Engage sponsors and event partners to keep event costs
as low as possible
Relay For Life team captains are well resourced and
supported with training if required
Coordinate volunteer committees/ coordinators in the
planning and delivery.
Organise event debriefs to evaluate and celebrate
success.
Assist with generating media stories for events.
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Cancer Society of NZ Taranaki Centre
Society is enhanced.
 Continually update social sites.
Events are aligned with Cancer Society
policies and health promotion  Works within FINZ guidelines.
guidelines.
Regular liaison with Divisional Leader
Fund-raising and Special Events
Volunteer
committees
and
coordinators are engaged, have clear
roles and expected outcomes.
Media coverage achieved for all
events and regular posts on social
networking pages.
2. Identify and support community events and activities that aim to generate income for
delivering our core Cancer Society services and for cancer research
Community fundraising opportunities
are identified, developed and
maximised e.g. golf days.
Other special events are financially
successful and run in accordance with
Cancer Society values and best
practice guidelines.
 Work with businesses, community groups & service
clubs, schools and families/individuals to support them
to create and run income generating events/activities.
 Assist with developing business plans for all new special
events.
 Partnerships with sponsors and other key individuals are
developed and nurtured.
 Promote merchandise products.
Increase in sales of Cancer Society
products through events, partners and
memberships.
Assist with increasing the number of
Cancer Society members, donors and
volunteers and promote how their
donations are making a positive
difference.
3. Provide a pool of trained and available volunteers for the Taranaki Centre
Expected results
Recruit, select and train volunteers
Means
 Appropriate volunteers are introduced into the
organization.
 Orientations are run on a regular basis, and follow-up
with possible volunteers is undertaken in a timely
manner.
Maintain an effective volunteering  Health and safety training is in place for volunteers.
resource with skilled volunteers
available for all areas of the Taranaki  Each area within the centre has trained and effective
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Cancer Society of NZ Taranaki Centre
Centre
volunteers.
Ensure existing volunteers are working
within the Policies and Guidelines
 Centre volunteers receive refresher training on policies
and procedures on a regular basis.
Maintain an effective volunteering
database
 The volunteer database is continually updated and
volunteer information maintained to a high standard.
 Any complaints of advocatory issues are following up in
a timely manner.
Advocate volunteering and
concerns as appropriate
client  Volunteer recognition is maintained appropriately.
Ensure volunteers are appropriately
recognized and acknowledged within
the Taranaki Centre
Liaise
with
Volunteering
Divisional
Leader
4. General Cancer Society of NZ Taranaki Centre duties
Expected Results
Means
 Reports prepared and presented to committees as
All reports are on time.
requested.
Manager and other team members
 Work closely with all staff and volunteers to learn their
are supported as required.
roles.
Referrals to membership, donor and  Actively participate and engage in team meetings, special
volunteer programme and supportive
events, planning and volunteer and other team
care services.
processes and activities.
Attendance at local, divisional and  Cover for reception and other staff while they are on
other national meetings as required.
leave as required.
 Overnight travel to Palmerston North and Wellington for
meetings/training as required.
Key
performance  Achievement of fundraising and event plan targets and outcomes.
indicators
 High public awareness of the Cancer Society and our core services.
 Cancer Society is known as a leading charity.
 Growth in number of members, donors, volunteer & supportive care
referrals.
 Centre manager & executive satisfaction with core service performance.
 Positive feedback from Cancer Society service and stakeholder evaluations
- partners, clients & volunteers.
 Work towards achieving professional and personal development goals.
Resources
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Access to Cancer Society vehicle for work purposes.
Supervision, professional development & training opportunities.
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Cancer Society of NZ Taranaki Centre
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Regular performance review.
Information technology; administration staff and volunteers; annual
budget.
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