Chantilly Montessori
Elementary
Media Center
Volunteer Handbook
Media Center Volunteers:
Thank you for volunteering in the media center.
Your time and energy are greatly appreciated by the
media specialist, school staff, and students. You make
it possible for the media specialist to provide a quality
learning environment for the students of Chantilly.
If you ever have any questions, problems, or need
to contact a substitute, please call me at 980-3430962 or email me at camelac.snyder@cms.k12.nc.us.
Thank you again for all you do!
Camie Snyder, M.L.S.
Chantilly Media Specialist
What to do when you volunteer in
the media center:
 All volunteers MUST have an approved Volunteer
Background Form!
 Always make sure you wear a volunteer badge.
 Let the media specialist know you have arrived.
 Help kids find books if needed.
 Check in any books that have been returned.
 Check out books to kids and staff.
 Shelve any books on the nonfiction shelving cart; ask
first before shelving books on the fiction cart, as I leave
these for my student helpers to shelve each morning.
 Ask the media specialist if she has any special projects
for you.
 Check your assigned shelves for misshelved books.
 Be friendly and helpful.
 If you cannot come at your scheduled time, please notify
the media specialist, so she may try to get a replacement.
Thank you for volunteering to help in the media center. You
make a difference in the lives of our Chantilly learning
community!
Who’s Who
in the Media Center:
Media Specialist:
Camie Snyder
camelac.snyder@cms.k12.nc.us
980-343-0962
Volunteer Coordinator:
I would love to have one!
How to Check Books in and Out:
Check Books In:
 Get books from drop slot
 On the Horizon OPAC screen, make sure you are in the
“Circulation” screen. If not, click the tab on the menu at the top
of the screen.
 Choose “Check-In” option on the left.
 Scan Chantilly bar code on back of the item using scan wand on
desktop.
 Place items in the appropriate place on the shelving carts.
 If BOOK NOT CHECKED OUT message is displayed, click on
OK and continue with check in of books.
 If an overdue message appears, click the CKO button on the
bottom and then click Override, if that box appears.
Check Books Out:
 All students must use a shelf marker to look for books.
 Individual students must have a media pass from their teacher to
check out materials.
 On the Horizon OPAC screen, make sure you are in the
“Circulation” screen. If not, click the tab on the menu at the top
of the screen.
 Choose “Check-Out” option on the left.
 If a student has come on their own, press the F4 button to
search by name; type in the student’s last name.
 If a student is with a class, scan bar code on the student’s ID
card using the scan wand on desktop.
 Scan Chantilly bar code on back of item using scan wand on
desktop
 Give items to student.
 If MAXIMUM CHECKOUT EXCEEDED message is displayed,
make sure you have checked all of the student’s returned books
in.
 Click the ALL Items Out button to see how many books the
student currently has out on their name.
 If the student is over their limit, they cannot check out another
book until they return at least one of their books.
 If OVERDUE message is displayed, tell the student the name
of the book that is overdue, and remind them to return it as soon
as possible.
 Primary Students: PK may only check out one book at a time; K
and 1st grade may check out up to 2 items.
 Lower El may check out up to 3 items at a time.
 Upper El may check out up to 5 items at a time.
If any other messages appear on the screen, please call the media
specialist to check before continuing.
How to shelve books:
 See the complete instructions on the “Shelving” handout.
 As you are shelving, straighten the books and replace any that
have been misplaced. Pull the books out to the edge of the
shelves.
 Remove ‘lost’ shelf markers from the shelves and return to the
circulation desk.
 When checking your assigned shelves, make sure that all books
are shelved in the proper order, that no books are shelved on the
wrong shelf, that all books are facing the correct way (right side
up, spine out) and that the shelf is neat and organized. When you
finish checking your assigned shelf, make a note in the shelf log.