Sept 2011
TEMPLATE FOR STANDING APPOINTMENT TEACHING ASSIGNMENT AND CONDITIONS
(For all courses)
NOTE TO DEAN’S OFFICE:
1.
This form may be originated in the Department or School and forwarded to the Dean along with the FAN(s).
2.
You may now insert more than one course in this form via the Excel template.
3.
If the first assignment(s) under a Standing Appointment, the Dean approves the assignment, and attaches this form
as an Appendix to the Letter offering Standing Appointment.
4.
If the assignment(s) occur(s) in the course of the Standing Appointment, this is sent as notification to the appointee
of his/her teaching assignment(s), following Dean’s approval.
5.
Alter accordingly for Faculties with Departments/Schools and Faculties without Departments or Schools.
6.
Prorate teaching load and course rates if under 1.0.
APPENDIX
TEACHING ASSIGNMENT AND CONDITIONS FOR STANDING APPOINTMENT ENTITLEMENT
NAME:
<NAME>
DEPARTMENT:
<DEPARTMENT NAME>
FACULTY:
<FACULTY NAME>
RANK:
<RANK>
This notice of Teaching Assignment and Conditions forms part of your Standing Appointment and is subject to
all of the conditions therein.
The chart below, while subject to change, summarizes the details of your assignment under your Standing Appointment,
including the determination of equivalency to a full University degree credit course, i.e., “Teaching Load.” Any change will
be reflected in an amendment to this Assignment Sheet. Should you decide to refuse this assignment, you must
notify your Chair, Director or Dean within two weeks of the date of this assignment. Should you refuse assignments
such that, under Clause 1.4.2 of Appointments, you are no longer eligible for Membership or if under Clause 14.1 of
Appointments, you are no longer eligible for a particular teaching load under Standing Appointment, you will be deemed to
have resigned from your Standing Appointment and it shall cease or be reduced, without further notice. In such a case,
you will no longer be entitled to assignment of the specified teaching load. On request of the Member, a Dean may waive
a deemed resignation on compassionate grounds.
Copy appropriate Excel Chart here. Note, if more than one assignment and one happens to be a correspondence course, you
will have to add two charts.
CHART(S)
(include if only part of the Standing Appointment entitlement is being assigned at this time)
THIS ASSIGNMENT REPRESENTS:
<# FCE of a # FCE entitlement FOR THE FISCAL YEAR>
(if intersession/summer lab/tutorial support is to be
paid (via separate FAN) include as appropriate)
LAB SUPPORT (reviewed annually):
if whole course <1,415.09 plus 6% vacation pay of $84.91, payable in monthly
instalments>
if half course <$707.55 plus 6% vacation pay of $42.45, payable in monthly
instalments>
if between .5 and 1.00, prorate as required
OR
(TUTORIAL SUPPORT) (COURSE DEVELOPMENT) (reviewed annually):
<same as Lab Support above>
TEACHING RESPONSIBILITIES:
Your duties will be primarily in the area of Teaching with ancillary duties as assigned. Details of your specific duties relating to your
course teaching as outlined above will be as follows:
You will be responsible for all activities associated with successful delivery of this assigned teaching, including but not limited to:
1.
setting, marking and, where appropriate, proctoring term tests, special and final examinations, and ensuring that students are
aware of the nature and extent of the examinations including being responsible for any requests for relief (formerly appeals). Final
examinations must be scheduled in the final examination period, and you are expected to proctor and mark your own tests, midterms, special examinations (including special examinations and any other additional duties such as marking falling
outside of the appointment dates) and final examinations for any students who may be writing on or off campus. Proctoring will
2.
3.
4.
5.
6.
7.
be arranged for students at approved off-campus sites;
providing the Department/School/Faculty offices with telephone numbers and e-mail addresses (if available) where you can be
reached, times when you will be available to talk with students, and ensuring that you are available as indicated;
providing your Department/School/Faculty with the originals of all materials such as course outline, tests, student records and
evaluations to be retained on file;
keeping the Department//School/Faculty offices informed of special arrangements with students, or difficulties encountered in the
course;
evaluating the assignments stipulated in the course outline, and giving full explanations for grades awarded, as required;
providing service, which includes administrative responsibility and committee participation, if and when appropriate, as outlined in
accordance with the Faculty Collective Agreement and its terms;
completing any training required pursuant to legislation and university policy (including, but not limited to, the Ontario Accessibility
for Ontarians with Disabilities Act ("AODA") and the Occupational Health and Safety Act's Workplace Hazardous Materials
Information System ("WHMIS") training) and The Employee Health and Safety Orientation course.
Visit
http://www.uwo.ca/humanresources for more information.
______
(Chair, Director or Dean’s Signature)
Date of Assignment
I accept this assignment on the conditions contained in this assignment and in my letter of Standing Appointment.
_________________________
Signature of faculty member
______________________
Date of Acceptance
Insert for correspondence and online courses:
Your duties will be primarily in the areas of Teaching with ancillary duties as assigned. Details of your specific duties relating to your
Distance Studies teaching (online sections 650 and/or correspondence sections 675) as outlined above will be as follows:
You will be responsible for all activities associated with successful delivery of this assigned teaching, including but not limited to:
1.
contacting the Custom Course Books Office, (519) 661-4071, Room 4, University Community Centre to obtain copyright clearance
for more than one copy of any materials published in books or journals for distribution to students, placement on library reserve or
in the University collections of readings to be sold. Copyright laws do not permit this office to copy or duplicate published material
unless copyright permission has been obtained by you from the copyright holder. More information will be sent to you from the
Distance Studies office on this matter;
2.
setting, marking and, where appropriate, proctoring term tests, special and final examinations, and ensuring that students are
aware of the nature and extent of the examinations including being responsible for any requests for relief (formerly appeals). Final
examinations must be scheduled in the final examination period, and you are expected to proctor and mark your own tests, midterms, special examinations (including special examinations and any other additional duties such as marking falling outside of the
appointment dates) and final examinations for any students who may be writing on or off campus. Proctoring will be arranged for
students at approved off-campus sites;
3.
providing the Distance Studies office and the Department/School/Faculty offices with telephone numbers and e-mail addresses (if
available) where you can be reached, times when you will be available to talk with students (form enclosed) and ensuring that you
are available as indicated;
4.
providing your Department/School/Faculty with the originals of all materials such as course outline, tests, student records and
evaluations to be retained on file, and providing the Office of the Registrar, with a camera-ready copy for duplication;
5.
supplying the Distance Studies Coordinator with alternate book titles and adjustments to the curriculum should the specified texts
not be available;
6.
keeping the Department/School/Faculty offices informed of special arrangements with students, or difficulties encountered in the
course;
7.
evaluating the assignments stipulated in the course outline, and giving full explanations for grades awarded, and returning the
graded assignments on-line or to the Registrar’s Office, WITHIN FIVE (5) days of completing them;
8.
completing any training required pursuant to legislation and university policy (including, but not limited to, the Ontario Accessibility
for Ontarians with Disabilities Act ("AODA") and the Occupational Health and Safety Act's Workplace Hazardous Materials
Information System ("WHMIS") training) and The Employee Health and Safety Orientation course. Visit
http://www.uwo.ca/humanresources for more information.
______
(Chair, Director or Dean’s Signature)
Date of Assignment
I accept this assignment on the conditions contained in this assignment and in my letter of Standing Appointment.
_________________________
Signature of faculty member
______________________
Date of Acceptance