CITY OF COCKBURN MINUTES OF THE ANNUAL GENERAL MEETING OF ELECTORS HELD ON TUESDAY, 3rd FEBRUARY 2004 1. PRESENT Mayor S. Lee Deputy Mayor R. Graham Mr I. Whitfield Ms A. Tilbury Mr K. Allen Ms L. Goncalves Mrs V. Oliver Mrs S. Limbert Mr M. Reeve-Fowkes Mr A. Edwards (Presiding Member) Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Councillor Mr D. Green Mr A. Crothers Mr S. Hiller Mr R. Avard Mr J. Radaich Mrs S. Ellis Acting Chief Executive Officer Director, Finance & Corporate Services Director, Planning & Development Acting Director, Community Services Acting Director, Engineering & Works Executive Secretary and approximately 124 electors of the City of Cockburn. At 7:07pm, the Presiding Member opened the meeting and explained the meeting’s procedure. 2. 3. ANNUAL REPORT 2002/03 (a) Copies of the Annual Report were available at the door for members of the gallery. (b) There were no questions from the gallery regarding the Annual Report. GENERAL BUSINESS (a) Written Questions on Notice Mayor Lee read out a series of questions from Mr Patrick Thompson in regards to bus shelters and the answers as follows:- Q. Does the Council consider the cleanliness and safety of street verges to be its responsibility? A. Where the area of street verge is under the control of Council and does not include infrastructure installed by other entities, such as public utilities or certain bus shelters, then Council is responsible for the cleanliness and safety as limited by the Budget. Q. If yes to Q1, are there any plans to remove the broken glass from around the bus shelters, which has been accumulating for over a year to date? A. Council relies on the public to report any broken glass at shelters and this is cleaned up once reported. However, if the shelter is not Council’s responsibility, viz. Adshel shelters, then the broken glass is reported to them for action. Adshel have a 24 hour telephone hotline for these instances and the number is displayed at the shelters. Council does not have the staff resources to patrol bus shelters on a regular basis. There is a clean-up crew specifically for bus shelters and they work from Customer Requests and reports. Otherwise, they have a weekly run on bus shelters that are most prone to damage and litter. The hotline number is 1800 501 402. Q. Australia has one of the highest incidences of skin cancer in the world, with 1 in 3 people likely to contract same in a lifetime. Does the Council consider they are acting responsibly by placing persons waiting for a bus in a ‘Greenhouse type’ environment so increasing this likelihood? A. The City is not aware of any studies or reports that link bus shelters to increased likelihood of skin cancer. The Council shelters have a solid roof and open sides so it is unlikely that they represent a potential skin cancer hazard. Q. Previous questions regarding the bus shelters have elicited the response “The shelters are provided free of charge”. Has a study been conducted re the feasibility of designing a more vandal resistant and weather protective shelter and then selling the advertising space to raise revenue to pay for these shelters? A. The City has experimented with various types of bus shelters to identify the most suitable construction for minimising vandalism and providing effective shelter. The latest ones installed in Bibra Lake, Atwell, Success and South Lake appear to be the most effective. The City has no plans to sell advertising space to pay for these shelters. Page 2 (b) Q. When does the current agreement with Adshel expire and will the provision of shelters be open for tender at that time? A. This agreement is between Adshel and the State Government and does not include Council as a party. Q. Council’s stated mission is “To make the district of the City of Cockburn the most attractive place to live, work and visit in the Perth Metropolitan Area”. Does the Council feel that broken glass on pavements fulfils this mission? A. The City clears broken glass on pavements as soon as it is reported, particularly where it is dangerous. This is in accordance with Council’s Corporate Strategic Plan commitment to construct and maintain roads, which are the responsibility of the Council, in accordance with recognised standards and convenient and safe for use by vehicles, cyclists and pedestrians. Other Business Dan Scherr (Amity Blvd, Coogee) asked why written questions submitted by other people who are not ratepayers were not read out. Therefore, he and his wife wished to submit the questions for consideration at this point. He requested that they preferably be answered now or in writing. Mayor Lee advised that a letter from the Coogee Coastal Action Coalition (CACC) was received after the closing date for written questions to be submitted and would therefore not be dealt with at this meeting, but dealt with by correspondence from the Acting CEO. Laurie Humphreys (Waverley Rd, Coolbellup) in regards to the proposed security patrols, asked if ratepayers will be able to peruse the business plan prior to it going to Council. Acting CEO advised that as usual when an item is going to Council, it is available for public viewing as part of the agenda, seven days prior to the meeting. Mr Humphreys queried how many people said they wanted to pay for the service - was it 68% of the 1% of ratepayers surveyed (600 people) or 68% of 70,000 ratepayers. Mayor Lee responded that it was 68% of those surveyed. Mr Humphreys clarified that his reading of the report was that no one said they wanted to pay for security but they did want the service. Page 3 Mayor Lee explained that a survey was done in the Cockburn Soundings with good response but to ensure it wasn’t just those who wanted the service that answered the survey, Council then did a random survey and of those surveyed, 68% were prepared to pay for the service. Mr Humphreys queried if that gave Council a mandate to go ahead and charge Cockburn ratepayers around $1.5million based on just 68% of 600 people surveyed. He also suggested that the business plan be looked at again because other councils who have a security service were not as expensive as the option chosen by Council. Mayor Lee responded that that was why Council had formed a Committee to investigate all possible avenues. Mr Humphreys believed that whilst it gave one a warm fuzzy feeling, security patrols will not actually reduce crime. The patrols have no power to arrest or apprehend, no power to question, no power to break up a fight, cannot exceed the 50km speed limit to get to a call, or detain anyone like the police can do. All they could do is render first aid if required. Even though we say the police are slow in responding sometimes, but at least when they get there they can do something. The security patrols will help the police but so could the residents by being active with neighbourhood watch. Mayor Lee stated that Council has many initiatives for security in the City including support for neighbourhood watch and security patrols and jointly, they can help combat crime. Mr Humphreys stated that at no stage had he heard that spending over $1million for a ratepayer funded security patrol will reduce crime. As Council recently agreed to enter into an agreement with the State Government for funding applications for a number of crime prevention programs, he suggested that as this was ratepayer’s money, why not shelf the security money and allow the other funded initiatives to take place. After all, taxpayers are paying a lot of money to the government for the police force so why pay $1.5million more for something we already pay for. Mr Chris Scanlon (Boobook Lane, Beeliar) stated that the suburb of Beeliar has had its own security patrols for the last 3 years, they chose to increase their rates to pay for this service and in that time, had seen a dramatic decline in the crime and vandalism activity in the area. Therefore, he was more than happy to endorse security patrols. Mr Lorenzo Ferulo (Birchley Rd, Yangebup) asked how the titles could be issued for “Bayview” stages 1 & 2, when ownership of the Page 4 land for Visco Park has not yet been transferred to the Crown. His understanding is that the land is still in the name of Mr Edward Garbin. Mayor Lee advised that a response would be provided in writing once the officer has investigated. Mr Alisdair Wardle (Caliban Way, Coolbellup) moved the following motion: MOVED Alisdair Wardle SECONDED Greg Paterson (Dorcas Way, Coolbellup) that if a school is built on Len Packham Reserve, that Council ask the Education Department for a net 30% public open space on the 3 school sites after the parkland is accounted for. CARRIED Mr Wardle gave a short history on the possible location of a school on the Len Packham Reserve in Coolbellup, thereby giving away public parkland. He felt this would do nothing to invigorate local shops and showed a lack of benefit for the local community in giving away a piece of well used public parkland. Mr Laurie Humphreys, Coolbellup spoke against the motion because that particular piece of land is not going to make any real difference to the current amount of playing space that is utilised. Assurance has been given that if a school is built on that site, the courts will be relocated. He did not agree with the suggestion of 30% POS on each of the sites as Coolbellup has some of the finest ovals and playing fields in the suburbs. Coolbellup needs an increase in population and more housing so that more people visit the shops and businesses to make them more viable and more land for young families to build homes and bring children to use the school. Mr Greg Paterson (Dorcas Way, Coolbellup) spoke in favour of the motion as a large number of families in Coolbellup use these ovals as active recreational areas. He questioned if a primary school should be built alongside a hotel? If amenities are to be improved in the suburb, recreation reserves are needed to serve them. Mr Ron Kimber (Fanstone Ave, Munster) spoke against the motion because he believed the land would be better used to improve infrastructure for young families to live. Mr Wardle in closing the debate, believed the principal of this issue is seeing the City of Cockburn support local residents and not just the Page 5 parents or Education Department. Coolbellup has had a huge reinvigoration over the passed 5 years including the parks. The Education Department has 3 good sites that they could rebuild a school on, yet they ask Council to build on a public site. He asked what was in it for the local community and if Council approves the development, there be a 30% POS on the other sites. MOTION PUT AND CARRIED (33 TO 18) *********** Mr Patrick Thompson (Edeline St, Spearwood) regarding broken glass from bus shelters, stated that when Adshel fix them, the glass is swept onto the verges and asked where their commitment finishes and is Council responsible for cleaning up after? Mayor Lee requested that if it happens again, Mr Thompson report it to Council for action. Mr Thompson referred to the Annual Report where it appeared Council made nearly $10million clear in terms of operating revenue therefore he believed Council was financially viable. He felt that Council is able to find the money when it wants something like a café, but the only way it can afford security patrols was hike up the rates and stated that if Council has the funds in the reserve account, it should use it. Director Finance advised that the reserve account is used to fund capital works. Mr Thompson referred to a recent comment by Deputy Mayor that some Port Coogee submissions would be considered more “favourably” if they came from local people rather than outsiders and asked if local people will have first opportunity to purchase property in the new area? Mayor Lee responded that Council is responsible to all its ratepayers however, when someone purchases property in Cockburn, they also become a ratepayer. That being said, all submissions will be considered by staff. Deputy Mayor Graham clarified that when considering the submissions made to Council, they will be broken down into the locality the submitter comes from. Mr Thompson also wished to comment that people still jump off the Coogee Jetty and did Council think that putting pontoons in would stop people doing this? Mayor Lee responded that Council could only try to help. Page 6 Mrs Robyn Scherr (Amity Blvd Coogee), read aloud the letter from CCAC mentioned earlier as follows: 1. I request that the Council re-establish committee meetings whereby matters can be considered in a less formal setting, where debate from independent-thinking Elected Members can be more free-flowing and transparent and where a better level of interaction can occur between the community and the Elected Members during the process of making decisions of interest to members of the public. 2. I request that the Council immediately establish an advisory committee to advise on matters relating to the Coogee coastal zone, with membership to include all stakeholders relevant to the area. 3. I also request that Council establish a series of workshops whereby Elected Members and community members can collectively consider each of the main issues that have been raised by the community regarding the Port Coogee proposal. The purpose of the workshops would be to provide an opportunity for the community to systematically make comment on each of the major controversial components of the Structure Plan and Town Planning Scheme Amendment and to enable the Council to consider each element in a structured but informal manner. 4. I request that Council overhaul its community participation and consultation processes to ensure that the community is involved in establishing strategic visions for areas prior to specific proposals being considered and to ensure that genuine options or development alternatives are put out for community consideration. 5. I request that the following information, which relates to Local Law 8.13 (regarding Special Permits for signage relating to community associations), be tabled for public scrutiny: a) the number of applications made for a special sign permit in accordance with Local Law 8.13(1) over the preceding twelve months; b) the number of applications approved for a special sign permit in accordance with Local Law 8.13(1) over the preceding twelve month; c) the number of times where such applications have not been dealt with under delegated authority, but referred to Council; Page 7 d) the number of complaints made from members of the public over the preceding twelve months regarding signage relating to community events; and e) the number of times action has been taken by the Principal Building Surveyor or the Rangers regarding such signage over the preceding twelve months. Mayor Lee reiterated his earlier comment that the letter will be responded to administratively. Mrs Mary Jenkins (Ross Court Spearwood) wished to move the following motion: MOVED Mary Jenkins SECONDED Howard Shepherd (Monaco Ave, North Lake) that the issue of security would be looked upon ward by ward. CARRIED Mrs Jenkins explained that Beeliar is a more dormitory suburb with many double income families however, West Ward is entirely different being close to Fremantle, within quick police response, made up of older and limited income residents who would not want to be paying for a security system in dormitory suburbs. She believed that residents would also be subsidising a cheap security service for businesses. On this basis, she felt it should be done ward by ward. MOTION PUT AND CARRIED (35 TO 19) *********** Mrs Jenkins also asked if Council supported local business and if so, why did Council have its end of the year celebration outside of Cockburn? Mayor Lee explained that the function was held to recognise politicians and contributors to the City and Council wanted to use a venue suitable for us to use and easy to access by public transport. Ms Sue Grey-Smith (Caliban Way, Coolbellup) wished to move the following motion: MOVED Sue Grey-Smith SECONDED Lou Barrett (Archidamus Rd Coolbellup) that this meeting of electors express disappointment that the Council made a decision without community consultation, to place Page 8 the new State Government funded regional dental clinic in Spearwood instead of its original location as announced in the last state budget in Coolbellup. LOST Ms Grey-Smith stated that Council made a great effort to have an investigation into rejuvenating the Coolbellup Shopping Centre. She felt that in one hand Council spent a lot of money on a process of Enquiry-by-Design and on the other hand, made a decision to place something elsewhere when it could have made the centre of Coolbellup a great regional centre for paramedical and medical facilities. She believed the reason Coolbellup was not chosen was because it was not on bus routes and was not in a regional centre. It was a fantastic opportunity and the government had planned to place this facility in Coolbellup but Council, without community consultation, placed it in Spearwood and she was very disappointed. LOST (15 to 35) *********** Mr Rex Sallur (Corn Way, Bibra Lake) mentioned that the skate park in Bibra Lake is becoming more and more popular which is a good thing however, now people are coming by car and are driving right up to the slab which is starting to tear up the area so the grass now has many deep ruts. It is a good facility being well used but vehicles are doing immense damage. He asked Council to consider installing a bollard/barrier across the front of the area restricting parking to the verge. Acting Director Engineering noted the request. Mr Bert Renner (March St Spearwood) in regards to Council removing signs promoting a CCAC rally at Coogee, Mr Renner understood that certain rules must apply relating to removal of illegal signs, but where the issue is of interest to a lot of people, he felt that the matter should have been referred to Council rather than being dealt with by an officer. Therefore he wished to move the following motion: MOVED Bert Renner SECONDED Dan Scherr (Coogee), that should an issue impact on more than 500 members of the community, that a Special Meeting of Council be called to consider the bylaws in relation to signage. MOTION LOST (27 to 38) *********** Page 9 Mr Howard Shepherd (Monaco Ave, North Lake) concerning Farrington Road, queried the reason for the demise of the median strip and its plants. Also, sought comment on a rumour that some Councillors and employees want to duplicate Farrington Road. Mayor Lee explained that many years ago when Farrington Road was constructed, a condition of construction set by the EPA was that the plants to be replanted there must be endemic to that area or native to that spot. That condition was overlooked when replanting was done. Council has been notified that the existing vegetation is not native to that particular spot and must be removed and replaced. Mayor Lee was not aware of the rumour. Mr John Kelly (Ingvarson Way Bibra Lake) regarding construction of Roe 7, stated that there have been comments made during alliance discussions of a bridge linking Karel Avenue to the airport. He asked what Council’s involvement was and if it been approached. Acting CEO advised that Council was asked to contribute 1/3 rd to the bridges construction but Council declined on the basis that it was not Council’s responsibility and the funds should be found elsewhere. Mr Kelly suggested that Council reconsider its position seeing the airport, the Alliance and City of Melville were all putting some in, as it would be beneficial to the community. Mayor Lee stated that Council had already made its decision. Mr Kelly also queried if Council had considered providing input to ensure that residents at the top end of Park Way Bibra Lake are not disturbed during construction of Roe Highway. Acting Director Engineering stated that the Alliance is aware and is taking into account, the local residents concerns. Mr Laurie Humphreys (Coolbellup) with regards to security patrols, asked if Council is required (under the Act), to seek outside costings by an alternative organisation when imposing a new charge? Acting CEO advised that Council had made a number of inquiries through various forums including the private sector. Mr Humphreys also asked how many residents of West Ward had requested reticulation on Phoenix Road as they would be shocked to hear it was costing $330,000 with maintenance of $18,000 per year. Were there any requests for the reticulation or public consultation as he believed West Ward could do a lot more with that money than pulling out native flora and putting in reticulation. Page 10 Mayor Lee advised that the matter had gone through the usual budget process. Mr Alan Davison, (Tijou Close Coogee) thanked Councillors for the job they are doing. Recent media reports regarding Port Coogee Structure Plan allege that Council failed to consult with the community but if Council had failed to do that, why had it received so many submissions. The fact that the local structure plan had been amended five times over the past decade clearly refuted the suggestion that there was no public consultation. Mr Patrick Thompson (Spearwood) referred to page 11 of the Annual Report regarding 5,098 tonnes of dry recyclables diverted from the landfill site with a target of 16,890 tonnes. He queried that if Council is serious about recycling and diverting rubbish from landfill, why does it pick up green bins weekly and yellow bins every 2 weeks when Council could encourage recycling by emptying yellow bins weekly and green bins every 2 weeks instead. Mayor Lee explained that at this point in time, both bins should be going to the recycling centre and residue from green bins coming back to Henderson after being processed at the Canning Vale Materials Treatment Plant. Unfortunately due to a problem with the compost tumblers, this is not the case so yellow bins are going to the recovery centre and green bins to the tip site. Mr Giuseppe Rotondella, (Moreing Rd Attadale/Ratepayer) wished to move the following motion: MOVED Giuseppe Rotondella SECONDED Edel Conroy (Castellon Crs Coogee) for a vote of confidence in the Councillors and Officers of the City of Cockburn. Hugh Needham, (Quince Way Coolbellup) spoke against the motion because as Mr Rotondella is involved in the Port Coogee development, he should not be allowed to move such a motion. Ron Kimber, (Fanstone Ave Beeliar) suggested the following amendment which was agreed by the Mover and Seconder as follows: Amended Motion “A vote of confidence in the Councillors and Officers of the City of Cockburn on the basis of the work they have done for us during the year.” Page 11 CARRIED Mr Kimber felt that the public should respect that the Councillors are elected to represent the ratepayers and it is time to show a little gratitude. Mr Alisdair Wardle, (Coolbellup) spoke against the motion as he felt Councillors have to earn the respect given the amount of debate about lack of community consultation, spending priorities where Council has spent or is proposing to spend a large amount of money on projects the community has not expressed an interest in. Council needs to earn respect and a vote of this sort is not necessary. Mr Laurie Humphreys (Coolbellup) spoke in favour of the motion because people do not realise the amount of work involved throughout the year and the amount of work officers put in to keep Council informed. He may not agree with everything Council does but in general, it is doing a good job. Mr Dan Scherr (Coogee) spoke against the motion because he did not want the Council, Councillors and Officers combined in the same motion. AMENDED MOTION PUT AND CARRIED (86 to 9) *********** Ms Elsa Cheah, (Bellion Dr Hamilton Hill) felt that it did not mean there was meaningful community consultation because there had been several amendments to the TPS Structure Plan for Port Coogee. Her understanding of CCAC is that they are not an anti-development group but simply concerned about ocean infill for the sake of building canal housing. Mr Bert Renner, (Spearwood) referred to a Council pamphlet on the seats advising of community group workshops. He recalled that the Ratepayers Association of Spearwood was abolished. The pamphlet says that residents of Spearwood are invited to a community meeting. He stated that as Mary Jenkins is still the President and has not called a meeting for over 4 years, he called on her to officially resign from the position. Alan Davison (Coogee) regarding the car park north of the café near the Surf Lifesaving Club, requested the vegetation be removed as the Page 12 carpark is obviously being used as a ‘lovers lane’ and wished to move the following motion: MOVED Alan Davison SECONDED Santo Merenda (Beach Rd Coogee) that vegetation on the southern side of the northern carpark be removed. LOST Ms Zoe Inman, (Coogee) spoke against the motion as removing that vegetation and the reptiles who live in it, should not be considered. She also wanted it noted that the ratepayer that owns the property should be asked to clean their yard up first. MOTION LOST (42 to 34) *********** Mr Mark Jones, (Lydon Blvd, Atwell) queried if Council was conducting a phone survey as he had been called recently and as a Council employee, was not sure if he should participate. Acting CEO confirmed that every three years, Council conducts a community needs study and one of the methods is via phone survey of a random selection of businesses and residents in the area, to see what the community expectations and satisfaction ratings of Council are. Mrs Mary Jenkins, (Spearwood) referred to page 27 of the Annual Report stating that the Bicycle Plan is under review. She asked what Council’s commitment was to improve cycle paths in Cockburn especially to help students ride to school safely and to encourage cycling. Mayor Lee responded that Council has committed in excess of $1 million for DUP (dual use paths) and will continue to do so. Mr Bob Poole, (Vlaming Rise, Coogee) stated that Council has issued work orders for Mr Rotondella’s property and asked why Council has not yet prosecuted him. Director, Planning and Development reiterated his earlier comment that there is due process with regard to cleaning up the site and this land is part of the development proposal which is being cleaned up as part of that. Page 13 Mr Ron Kimber, (Beeliar) asked if he should move a motion that Council approach State Government to increase the presence of Police in the area. Mayor Lee advised that Council is already doing so. Mr Kimber was therefore willing to pay if it will increase safety but not happy about it because the government should be paying for an increased police presence. Mr Hugh Needham (Coolbellup) stated that he was against the marina proposal but not development and voiced his concern at the effect a marina would have on Coogee Beach and Woodman Point. Mr Sam Fazio, (Viewcrest Rise, Coogee) stated that he just returned from Surfers Paradise and it was a great place. If Cockburn had some of the wonderful things they have, it would be pretty lucky. There is a marina in Fremantle and Mandurah and people are not complaining. He felt that if we do not hurry up and get rid of the rubbish in that area, it will be there for many years to come. It could be a very professional set up and the residents would like to use the marina. They have them everywhere else so why should Cockburn miss out. Mrs Robyn Scherr (Coogee) spoke against the marina as she felt it would take away the beach for essentially a housing estate, it was not essential and would serve only a small number of people. Everyone wants to see the area developed: the area has potential to be better than Surfers Paradise but a marina is not the way and the main attraction at Surfers is a wonderful beach. Ms Sally Newsome, (Coogee Beach Caravan Park) commented that you cannot access the beach in the area where the marina is to go and believed that the marina could be wonderful with public access and will get rid of the current ugliness. Mrs Mary Jenkins (Spearwood) felt it was putting the cart before the horse because something needs to be done about the power station before the project could go ahead and that it was up to the State Government Representatives to do something about it before a development at Coogee Beach can be finalised. Mayor Lee advised that the CEO and himself have been involved in extensive meetings with politicians over the power station. It does not have concrete cancer; there is heritage issues however he assured Page 14 her that State Members are working towards a solution on the power station and Council is very keen to see that. Mr John Skennos, (Castellon Cres, Coogee) stated that the development is about more than just beach access; the developers have been working for years to come up with a proposal that satisfies many requirements and makes it a viable project and the residents should have faith that its Council is doing its job properly by taking advice from technical officers. Mr Dan Scherr (Coogee) wished to move that Council investigate the preparation of a strategy for the establishment of a new regional beach in the City of Cockburn including scouting out locations to investigate where a new regional beach would be set up. Mayor Lee advised that Council is already looking at Poore Grove which is half way between Coogee Beach and the Ammunition Jetty at Woodman Point. Director Planning & Development added that the Planning Division has completed a structure plan for the area past Woodman Point including the Australian Marine Complex. Part of that is looking for a location for a surf club and Poore Grove has been identified as a potential surf life saving and public access site. Mr Scherr asked if the population increase over the next 10-15 years is taken into account and will public comment be invited. Director, Planning and Development responded that population studies are done every few years with the next in 2005. This project is being done by an experienced consultant but a completion date is not known at the moment. Mr Hugh Needham (Coolbellup) offered to assist the consultants by telling them the best time of day to visit for a good indication of its use. There being no further questions, the Presiding Member thanked everyone for participating. Meeting closed at 9.07pm. Page 15