Importing Photos into Sims .net
The batch import routine for importing pupil/student photos can only be used if you have a
valid licence file supplied by your photographer. If your photographer does not have such
a licence, you will have to add each photo manually to the pupil/student records (see page
3).
A list of licensed photographers recognised by Capita can be found at:
http://home.capitaes.co.uk/sims/partners/photographers.asp
The photographer will need to know the admission numbers of the pupils/students in order
to name the photo files accordingly to facilitate the import process.
Importing Photos using the Batch Import Routine
1.
Choose Routines > Student > Batch Import Photographs > By Admission
Numbers.
2.
Click the Select Folder button alongside the Import From box to select the
location of the photos – this will usually be on a CD but could also be a folder on
your computer.
3.
Once you have selected the location, click OK. Now click the Search Files button
.
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The routine will match the admission number with the existing record and show you
details about the pupil/student, the new photo plus any existing photo. The admission
number must match EXACTLY. In the example above, one photo filename does not
have the leading zeros so does not have a match to a pupil/student. Your school may
have a different format for admission numbers, but whatever it is, the photos must be
named accordingly.
4.
You must then browse for the Licence File by clicking the Select Licence File
button.
5.
Licence files have the extension “.lic”. Locate the file and click Open.
6.
Click the Import button to carry out the photo import.
7.
Once the import is complete a report will show whether each photograph has been
successfully imported or not.
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8.
This report can be saved into a folder on your computer by clicking the Save As
button, or alternatively it can be printed by clicking the Print button
.
If any photos have not been matched, they can be copied to a folder by specifying
a Target Folder and then clicking the Copy to Target Folder button
. Click
Close to close the Photo Import Status screen.
Importing Photos Manually
1.
Open the pupil/student record by clicking the Pupil/Student Details button
and searching for the pupil/student. Double click on the name to open the record.
2.
Click the Browse button
3.
Change the View to Thumbnails to see each photograph.
4.
Select the photo for the pupil/student and click Open.
alongside the photograph area to locate the photo.
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5.
Now Save the record.
6.
Repeat for other pupils/students.
NOTE: There are some photo reports on the Reporting page on our website at:
http://www.thegrid.org.uk/info/traded/sitss/mis/sims/reporting.shtml
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