April-May, 2011
To: Esther Acosta-Love, Ling Allen, Kathy Coe, Brian Gray, Ben Hines, Chloe
Knauer, Brianna Livsey, Melissa Livsey, Michelle Ludwig, Kathi Murphy, Heidi
Porter, John Ruiz Ellen Scatton, Shalonda Trevino and Ramona Ward
From: M. Cox
Re:
supervision of the SAT on Saturday, May 7th
YOU CAN FIND YOUR PARTICULAR SAT SUPERVISING ASSIGNMENT AT THE END OF THIS DOCUMENT.
1. Report for supervising Saturday at 7:30 am. Come to the Clayton Gym if that
is your supervising assignment, or come to Room 5 to pick up your testing
materials if you are testing elsewhere. Then go to your assigned testing room.
You can eat breakfast/get coffee at the Dining Hall if you want, starting at 6:50 am.
2. Supervisors will receive their testing materials and go to their testing rooms.
Everything will be set up there. When the students get to their rooms, check them
in and seat them. Be sure to check for proper photo ID. If a student does not
have acceptable ID and you do not know them personally, give that student
the ID policy memo and send them back to me at the Clayton Gym. Also be
sure to fill out the attendance roster and the associate supervisor’s report form.
Some supervisors might initially assist with routing students to their testing rooms
and then go to their rooming assignments.
Associate supervisors should start reading test instructions at 8:05 am. Also,
make sure you get correct counts of the test-takers and all testing materials,
both when the materials are handed out and collected!
3. I will usually be at the Clayton Gym or at the Library after testing begins;
however, a roaming proctor or I will visit all testing rooms. Report problems
when we come around. Supervisors who work alone will occasionally be relieved
for breaks.
(cont.)
1
4. REVIEW AND REHEARSE THE MANUAL FOR YOUR PARTICULAR
TEST – SAT, SAT SUBJECT, OR SAT WITH EXTENDED TIME AND
OTHER ACCOMMODATIONS. THE LINK FOR YOUR MANUAL IS
LISTED WITH YOUR SUPERVISING ASSIGNMENT AT THE END OF
THIS MEMO. USE THE LINKS AT MY WEB PAGE FOR SAT
SUPERVISORS TO ACCESS THE MANUALS. The pages you need to read
are listed at each manual link.
Be careful with the testing clocks – they are often atomic and cannot be reset.
Start on a minute, add the time permitted for the section of testing, and then tape a
notice with the starting and stopping times on the music stand holding the test
clock, or write the timing information on a classroom board.
5. REMEMBER TO FILL OUT AND SIGN ALL OF THE FORMS ABOUT
TESTING IN YOUR ROOM, INCLUDING:
THE ATTENDANCE ROSTER
THE ASSOCIATE SUPERVISOR’S REPORT FORM
ANY IRREGULARITY REPORTS
SCORE CANCELLATION FORMS
I’ll be available to help you with filling out the forms.
6. If you are supervising the SAT for the first time, you’ll be assigned to a room
with an experienced supervisor. You can get help from them if you have
questions.
7. On Saturday return all testing materials to the Clayton Gym or the Library and
check out with me there. SAT Subject testing will finish around 12:15 pm, SAT
Reasoning around 1:15 pm, SAT Subject with extended time around 1:45 pm, and
SAT Reasoning with extended time around 2:15 pm. The dining hall serves lunch
until 1:30 pm. Extended time supervisors will get a lunch break.
8. Supervising assignments are listed on the next page. NOTE THE
SUPERVISING ASSIGNMENTS INDICATE WHICH MANUAL ALL
SUPERVISORS AND PROCTORS SHOULD REVIEW AND REHEASE
BEFORE TESTING.
(cont.)
2
Supervising Assignments for the SAT on Saturday, 05/07/11:
Location
# of Tests
Supervisor
Reading
Instructions
Proctor
Clayton Gym
standardized
100 SAT
Reasoning
Ben Hines
E. Acosta-Love
(link-#4 manual, pp. 12-24)Brianna Livsey
John Ruiz
Ellen Scatton
Shalonda Trevino
Brewster Conf.
1 SAT
Kathy Coe
Room
Subject
(link-#6 manual, pp. 34-46
school nonstandard (extended time)
Room 1
1 SAT
Chloe Knauer
Reasoning
school nonstandard (extended time) (link-#6 manual, pp. 15-30)
Room 3
5 SAT
Michelle Ludwig
Reasoning
center nonstandard (extended time) (link-#5 manual, pp. 13-26)
Room 4
4 SAT
Brian Gray
Subject
center nonstandard (extended time) (link-#5 manual, pp. 27-40)
Room 5
standardized
18 SAT
Subject
Heidi Porter
(link-#4 manual, pp. 25-36)
Room 6A
standardized
25 SAT
Reasoning
Ramona Ward
(link-#4 manual, pp. 12-24)
Room 6B
standardized
18 SAT
Subject
Melissa Livsey
(link-#4 manual, pp. 25-36)
Roaming Proctor(s): Ling Allen and Kathi Murphy on the
academic hill
3