WESTWOOD REGIONAL BOARD OF EDUCATION
NOVEMBER 21, 2013
REGULAR MEETING AGENDA
1.
Meeting called to order at approximately 7:30 p.m. in the Hurley Theater, Jr.,/Sr. High School.
2.
SALUTE TO THE FLAG
3.
Roll Call
4.
The New Jersey Open Public Meeting Law was enacted to ensure the right of the public to have advance notice of and to
attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In
accordance with the provisions of this Act, the Westwood Regional Board of Education has caused notice of this meeting to
be sent to the following announcing time and place thereof:
Westwood Borough Hall
Westwood Public Library
Township of Washington Administration Building
Township of Washington Free Public Library
The Record
Community Life
Pascack Press
5.
MINUTE APPROVAL:
Motion: that approval be given to the July 25, 2013 and August 29, 2013 Regular Meeting Minutes.
6.
Announcement of results of the election of November 5, 2013.
7.
Interim Superintendent’s Report
8.
President’s Report
9.
Business Administrator’s Report
10.
Student Representative’s Report
11.
Old Business
12.
New Business
13.
AWARDS AND RECOGNITION:
A. Motion: that upon the recommendation of the Interim Superintendent, the following resolution be adopted:
WHEREAS the Westwood Regional School District would like to recognize Christian Proot, eighth grade student, for
being selected as the Jr. High School student of the month for October 2013.
NOW THEREFORE BE IT RESOLVED that the Westwood Regional Board of Education hereby congratulates
Christian Proot for this accomplishment, directs the Secretary to include this Resolution in the official minutes of the
Board of Education, and directs the Superintendent of Schools to present the student with a suitable certificate of
recognition.
B. Motion: that upon the recommendation of the Interim Superintendent, the following resolution be adopted:
WHEREAS the Westwood Regional School District would like to recognize Cynthia Smith, twelfth grade student, for
being selected as the Sr. High School student of the month for October 2013.
NOW THEREFORE BE IT RESOLVED that the Westwood Regional Board of Education hereby congratulates
Cynthia Smith for this accomplishment, directs the Secretary to include this Resolution in the official minutes of the
Board of Education, and directs the Superintendent of Schools to present the student with a suitable certificate of
recognition.
NOVEMER 21, 2013
Page 2 of 10
REGULAR MEETING AGENDA
C. Motion: that upon the recommendation of the Interim Superintendent, the following resolution be adopted:
WHEREAS the Westwood Regional School District would like to recognize Franchesca Doell, sixth grade student,
for being selected as the Westwood Regional Middle School student of the month for October, 2013.
NOW THEREFORE BE IT RESOLVED that the Westwood Regional Board of Education hereby congratulates
Franchesca Doell for this accomplishment, directs the Secretary to include this Resolution in the official minutes of the
Board of Education, and directs the Interim Superintendent of Schools to present the student with a suitable certificate
of recognition.
D. Motion: that upon the recommendation of the Interim Superintendent, the following resolution be adopted:
WHEREAS the Westwood Regional School District would like to recognize Christopher Dugan, seventh grade
student, for being selected as the Westwood Regional Middle School student of the month for October, 2013.
NOW THEREFORE BE IT RESOLVED that the Westwood Regional Board of Education hereby congratulates
Christopher Dugan for this accomplishment, directs the Secretary to include this Resolution in the official minutes of
the Board of Education, and directs the Interim Superintendent of Schools to present the student with a suitable
certificate of recognition.
14.
PUBLIC FORUM (Pursuant to Board Policy 0167 – Public Participation in Board Meetings):
During this portion of the meeting, district residents are invited to address the Board of Education on any topics specifically
addressed in this agenda or on any other questions, comments, or concerns that may be in respect to the operation of their
schools. The Board requests that individuals sign the speakers’ list giving name and address, and asks that all remarks be
directed to the Board as a whole (not to individuals).
The Board wishes to remind all attendees at its meetings that while it subscribes without reservation to the principle of
keeping the community completely informed, by policy it cannot allow public discussion of personnel matters. If a matter
concerning a district staff member is of interest or concern to a resident, the matter should be referred to the responsible
Building Principal, Superintendent of Schools, or the Board of Education, either by telephone or letter.
Each speaker’s statement will be limited to five (5) minutes in duration. The Public Forum will be limited to one (1) hour in
duration.
15.
SPECIAL PUBLIC REPORT: No reports.
16.
PERSONNEL/NEGOTIATIONS: Mrs. Hanlon, Ch.
A. Motion: that upon the recommendation of the Interim Superintendent, approval be given a paid medical leave of
absence with use of sick pay for Patricia Benevento, Athletic Director/Supervisor, Jr./Sr. High School for the period of
October 28, 2013 through December 1, 2013 which will include the Family Medical Leave Act.
B. Motion: that upon the recommendation of the Interim Superintendent, approval be given a paid medical leave of
absence with use of sick days for Jason Atkins, Technology, Jr./Sr. High School , for the period of October 21, 2013
through November 4, 2013, which will include the Family Medical Leave Act.
C. Motion: that upon the recommendation of the Interim Superintendent, approval be given a child rearing leave of
absence with use of sick days which will include the Family Medical Leave Act from January 13, 2014 through
February 24, 2014, for Maria Hittinger, Teacher of French, Middle School, and an unpaid leave of absence from
February 25, 2014 through May 12, 2014, which will include the balance of the Family Medical Leave Act and Family
Leave Act.
D. Motion: that upon the recommendation of the Interim Superintendent, approval be given a child rearing leave of
absence with use of sick days which will include the Family Medical Leave Act from February 17, 2014 through March
21, 2014, for Kari Bell, Teacher of Health and Physical Education, Jr./Sr. High School.
NOVEMER 21, 2013
Page 3 of 10
REGULAR MEETING AGENDA
E. Motion: that upon the recommendation of the Interim Superintendent, approval be given a revised contract for
Dorothy McDevitt, Aide, Preschool, for the 2013-14 school year.
Sources of Funds: 11-000-217-106-40
F.
Motion: that upon the recommendation of the Interim Superintendent, approval be given a contract for one additional
day on September 3, 2013 for Pauline Anthony, Leave Replacement French Teacher, Jr./Sr. High School for the
2013-14 school year.
Source of Funds: 11-130-100-101-03
11-140-100-101-02
G. Motion: that upon the recommendation of the Interim Superintendent, approval be given the appointment of
Katherine Baker, Case Manager, Special Services for a 2/5th contract (leave replacement) at $325.00 per diem for the
period of December 4, 2013 through June 30, 2014.
Source of Funds: 11 000 219 104 40
H. Motion: that upon the recommendation of the Interim Superintendent, approval be given substitute teachers for the
2013-14 school year:
NAME
Tierney Benevento
Source of Funds: Various
I.
17.
RATE OF PAY
$90.00 per day
Any personnel addendum items will be considered at this time.
FINANCE: Mrs. Mandeville, Ch.
A. Report
B. Motion: that upon the recommendation of the Interim Superintendent, invoices for materials received and services
rendered for the 2013–2014 school year for September 2013 in the amount of $575,398.53 be ratified for payment in
accordance with the lists reviewed by the Board.
C. Motion: that upon the recommendation of the Interim Superintendent, the Report as September 30, 2013, of the
Treasurer of School Moneys be received.
D. Motion: that upon the recommendation of the Interim Superintendent, acknowledgement be made of the Secretary’s
certification that as of September 30, 2013, no budgetary line item account has encumbrances and expenditures, which
in total exceed the line item appropriation in violation of N.J.A.C. 6A:23-2.11(a).
Keith A. Rosado
Business Administrator
E.
Motion: that upon the recommendation of the Interim Superintendent, pursuant to N.J.A.C. 6A:23-2.11(c)4, we certify
that as of September 30, 2013, after review of the Secretary’s monthly financial reports and upon consultation with the
appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation
of N.J.A.C.6A:23-2.11(b) and that sufficient funds are available to meet the district’s financial obligations for the
remainder of the fiscal year.
F.
Motion: that upon the recommendation of the Interim Superintendent, approval be given the Adjusted Transfer Listing
dated September 30, 2013, for the month of September 2013.
G. Motion: that upon the recommendation of the Superintendent, invoices for materials received and services rendered for
the 2012-2013 school year for November in the amount of $15,075.84 be approved for payment in accordance with the
lists reviewed by the Board.
H. Motion: that upon the recommendation of the Superintendent, invoices for materials received and services rendered for
the 2013-2014 school year for November in the amount of $1,227,373.04 be approved for payment in accordance with
the lists reviewed by the Board.
NOVEMER 21, 2013
I.
Page 4 of 10
REGULAR MEETING AGENDA
Motion: that upon the recommendation of the Interim Superintendent, approval be given to the following resolution:
WHEREAS, Stone Creek Inc. was awarded the bid for Westwood Regional Jr./Sr. High school Upper Gym Team
Room Renovations; and
WHEREAS, Stone Creek Inc. has submitted the following change order proposal which has been approved by the
architect:
Change Order Proposal – CO #005
To provide and install (3) additional fire alarm pull stations and (3) additional heat detectors requested by the Township
of Washington Fire Official as per Stone Creek Inc. Proposed Change order #8 dated 7/19/13. (Amount to be deducted
from allowance) $3,629.00
The Total Contract value will remain unchanged until the completion of project; Total Contract sum 1,177,000.00
AND WHEREAS, FKA Architects has verified that these changes are necessary based upon the need to rectify
unforeseen conditions uncovered during construction pursuant to N.J.A.C. 6A:26-4.9;
NOW THEREFORE BE IT RESOLVED that the Board approves this change order and the contract amount is
revised to reflect this change.
J.
Motion: that upon the recommendation of the Interim Superintendent, approval be given to the following resolution:
WHEREAS, Stone Creek Inc. was awarded the bid for Westwood Regional Jr./Sr. High school Upper Gym Team
Room Renovations; and
WHEREAS, Stone Creek Inc. has submitted the following change order proposal which has been approved by the
architect:
Change Order Proposal – CO #006
To remove the existing wood wall and install a new concrete masonry unit wall at the Athletic Director’s office and
also two additional chase walls to conceal water piping at the coaches’ rooms as per Stone Creek Inc. Proposed Change
order #9R dated 8/15/13 (Amount to be deducted from allowance) $2,790.00
The Total Contract value will remain unchanged until the completion of project; Total Contract sum 1,177,000.00
AND WHEREAS, FKA Architects has verified that these changes are necessary based upon the need to rectify
unforeseen conditions uncovered during construction pursuant to N.J.A.C. 6A:26-4.9;
NOW THEREFORE BE IT RESOLVED that the Board approves this change order and the contract amount is
revised to reflect this change.
K. Motion: that upon the recommendation of the Interim Superintendent, approval be given to the following resolution:
WHEREAS, Stone Creek Inc. was awarded the bid for Westwood Regional Jr./Sr. High school Upper Gym Team
Room Renovations; and
WHEREAS, Stone Creek Inc. has submitted the following change order proposal which has been approved by the
architect:
Change Order Proposal – CO #007
To furnish and install new partition extensions and stainless steel pipe enclosures to cover exposed piping at the Team
Room showers as per Stone Creek Inc. Proposed Change order #10R3 dated 9/17/13. (Amount to be deducted from
allowance) $6,372.00
The Total Contract value will remain unchanged until the completion of project; Total Contract sum 1,177,000.00
AND WHEREAS, FKA Architects has verified that these changes are necessary based upon the need to rectify
unforeseen conditions uncovered during construction pursuant to N.J.A.C. 6A:26-4.9;
NOW THEREFORE BE IT RESOLVED that the Board approves this change order and the contract amount is
revised to reflect this change.
Page 5 of 10
NOVEMER 21, 2013
L.
REGULAR MEETING AGENDA
Motion: that upon the recommendation of the Interim Superintendent, approval be given to the following resolution:
WHEREAS, Stone Creek Inc. was awarded the bid for Westwood Regional Jr./Sr. High school Upper Gym Team
Room Renovations; and
WHEREAS, Stone Creek Inc. has submitted the following change order proposal which has been approved by the
architect:
Change Order Proposal – CO #008
To furnish and install a new 100 amp. electrical panel and feeder to connect existing unknown circuits formerly located
in Panel Z as per Stone Creek Inc. Proposed Change order #13R dated 9/23/13. (Amount to be deducted from
allowance) $10,648.00
The Total Contract value will remain unchanged until the completion of project; Total Contract sum 1,177,000.00
AND WHEREAS, FKA Architects has verified that these changes are necessary based upon the need to rectify
unforeseen conditions uncovered during construction pursuant to N.J.A.C. 6A:26-4.9;
NOW THEREFORE BE IT RESOLVED that the Board approves this change order and the contract amount is
revised to reflect this change.
M. Motion: that upon the recommendation of the Interim Superintendent, approval be given to staff to attend in and out of
district conferences for the 2013-14 school year, as listed below:
NAME
TITLE
CONFERENCE
ATTENDING
DATES
ATTENDING
COST NOT TO
EXCEED
FEE
Scott Cascone
Principal
December 6, 2013
$149.00
Matthew Wilson
Principal
December 3, 2013
$154.00
Joel Barbarito
Supervisor
December 3, 2013
$154.00
Mary Ferreri
Principal
December 3, 2013
$154.00
Frank Connelly
Principal
December 3, 2013
$162.69 (w/mileage)
Karen Forgione
Supervisor
Common Core and
PARCC
Leadership
Conference:
Extraordinary
Educational
Leadership
Unprecedented Times
Leadership
Conference:
Extraordinary
Educational
Leadership
Unprecedented Times
Leadership
Conference:
Extraordinary
Educational
Leadership
Unprecedented Times
Leadership
Conference:
Extraordinary
Educational
Leadership
Unprecedented Times
Leadership
Conference:
Extraordinary
Educational
Leadership for
Unprecedented Times
December 3, 2013
$154.00
Page 6 of 10
NOVEMER 21, 2013
REGULAR MEETING AGENDA
NAME
TITLE
CONFERENCE
ATTENDING
DATES
ATTENDING
COST NOT
EXCEED
NO FEE
Karen Forgione
Supervisor
November 22, 2013
$184.34
Keith DeBlasio
Teacher
Mindset and Student
Engagement:
Growing Joyful and
Successful Learners
School Safety
(Climate) Team
Training Series
November 21, 2013
$175.16
NO FEE
Jennifer Gadaleta
Guidance Counselor
December 9, 2013
Debra Bruno
School Psychologist
December 6, 2013
No Fee
Mileage Only
No Fee
Rachel Reboiro
Reading Specialist
November 22, 2013
No Fee
Marilena Damiani
Speech Therapist
January 24, 2014
No Fee
Melissa Fox
LDTC
November 22, 2013
No Fee
Melissa Fox
LDTC
January 14, 2014
No Fee
Carolyn Meindl
Teacher
January 10, 2014
No Fee
James Lawrence
Teacher
January 10, 2014
No Fee
Joel Barbarito
Supervisor
January 10, 2014
No Fee
Michael Attanasio
Teacher
January 10, 2014
No Fee
Sean Hackbarth
Teacher
January 10, 2014
No Fee
Diane Carroll
Supervisor
January 10, 2014
No Fee
Yvette Nieves
Supervisor
January 10, 2014
No Fee
Laura O’Grady
Teacher
November 22, 2013
No Fee
Kate Dobbins
Teacher
December 3, 2013
ScottCascone,
Ed.D.
Principal
AP Workshop for
Coordinators
Nurturing Motivation
in Students with
Special Needs
Screening
Interventions and
Using Technology for
Students w/Reading
Disabilities
Check-In, Check-Out:
Supporting Students
to Develop Selfregulation Skills
Screening
Interventions and
Using Technology for
Students with Reading
Disabilities
Access to the
Common Core
Standards
SGO Professional
Development
SGO Professional
Development
SGO Professional
Development
SGO Professional
Development
SGO Professional
Development
SGO Professional
Development
SGO Professional
Development
8th Grade Class Trip –
Chaperone
Roundtable on Special
Education
School Safety Team
Training
No Fee
Mileage Only
No Fee
Mileage Only
October 30, 2013
TO
Page 7 of 10
NOVEMER 21, 2013
REGULAR MEETING AGENDA
N. Motion: that upon the recommendation of the Interim Superintendent, approval be given to the Special Education
vendors for the 2013-2014 school year:
Vendor Name
Services Provided
Marble Jam Kids
Neurodevelopmental Pediatrics LLC
Dr. Lisa Nalven
Program
Testing/Evaluations
Testing/Evaluations
Total Contract
(not to exceed)
3,695.00
1,000.00
1,000.00
NJ ID #
3351933673
Westwood Regional SD
Westwood Regional SD
O. Motion: that upon the recommendation of the Interim Superintendent, approval be given to out-of-district tuition
contracts for the 2013-2014 school year as per the list below:
School Name
Oradell Board of Education
P.
Town, State
Oradell, NJ
Tuition SY 2013-2014
$47,261.00
Aide
$45,871.00
NJ ID Number
7378701662
Motion: that upon the recommendation of the Interim Superintendent, approval be given to the revised transportation
contract for the 2013-2014 ESY.
Contractor
Route #
Cost
Aide
John Leckie, Inc.
23
200.03/diem
School
Forum School
Q. Motion: that upon the recommendation of the Interim Superintendent, approval be given to the disposal of obsolete
items as listed below:
# Items Description
Model #
Serial # or ISBN# Asset Tag # Location
1
Cisco -Switches
2960
FOCO817S1EZ
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819WOAP
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819XOGA
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819XOG2
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916ZOX6
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO906X105
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819WOA3
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916WORY
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916YOY3
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916YOWH
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO906X109
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916ZOX2
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819WOAR
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819XOH8
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916X100
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819WOEL
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819XOFR
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO829Z15K
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO916WOY5
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO915XOPK
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO829Z164
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO915XOJ2
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO915WOJ6
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO829Z15R
N/A
Tech Closet
Page 8 of 10
NOVEMER 21, 2013
# Items Description
REGULAR MEETING AGENDA
Model #
Serial # or ISBN# Asset Tag # Location
1
Cisco -Switches
2960
FOCO829Z169
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO906X108
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916X101
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916W0RT
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916YOY7
N/A
Tech Closet
1
Cisco -Switches
2960
F0C0819WOFD
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0914XODC
N/A
Tech Closet
1
Cisco -Switches
2960
FHK0916ZOXD
N/A
Tech Closet
1
Cisco -Switches
2960
FOCO819WOFO
N/A
Tech Closet
1
Cisco -Switches
2960
FOC1010Z3WF
N/A
Tech Closet
2
Outdated network wires
N/A
Tech Department
N/A
Tech Department
00003474
Media Center
1 pair
1
speakers
N/A
N/A
Printer
HP 4600dn color printer JPBGF08849
R. Any Finance addendum items will be considered at this time.
18.
LEGISLATION/POLICY: Mr. Miller, Ch.
A. Report
B. Motion: that upon the recommendation of the Interim Superintendent, the Board approve as a 1st reading the following
revised Policy:
Number
5512.01.
Title
Harassment, Intimidation, and Bullying
C. Motion: that upon the recommendation of the Interim Superintendent, the Board approve as a 1 st reading the following
revised Regulation:
Number
5200.
Title
Attendance
D. Any Legislation/Policy addendum items will be considered at this time.
19.
CURRICULUM/PROGRAMS: Mrs. Keating, Ch.
A. Report
B. Motion: that upon the recommendation of the Superintendent, approval be given for the out-of-state field trips for the
2013–2014 school year, listed below:
Teacher(s)
C.
Grade(s)
Subject/
School
Date
Purpose/Venue
Destination
James O’Connor
LLD 5-6
Science
11/26/13
Museum of
National History
NYC
Kasica/Percarpio
Grade 3
Berkeley
6/13/14
IMAX Theatre
Nyack, NY
Any Curriculum/Programs addendum items will be considered at this time.
Cost
Transp & Admission:
No charge to students. Funds
being paid from HS Principal’s
account.
Transp. & Admission:
$400-bus, $14.00-adm/food =
$13-total per student
NOVEMER 21, 2013
20.
Page 9 of 10
REGULAR MEETING AGENDA
SPECIAL EDUCATION: Mrs. Schaadt, Ch.
A. Report
B. Any Special Education addendum items will be considered at this time.
21.
BUILDINGS AND GROUNDS/LONG RANGE PLANNING: Mr. Koch, Ch.
A. Report
B. Motion: that upon the recommendation of the Interim Superintendent, approval be given to the following resolution to
resubmit the Comprehensive Maintenance Plan:
WHEREAS, the Department of Education requires New Jersey School Districts to submit three-year maintenance
plans documenting “required” maintenance activities for each of its public school facilities; and
WHEREAS, the required maintenance activities as listed in the attached document for the various school facilities of
Westwood Regional School District are consistent with these requirements; and
WHEREAS, all past and planned activities are reasonable to keep school facilities open and safe for use or in their
original condition and to keep their system warranties valid;
NOW THEREFORE BE IT RESOLVED that the Westwood Regional Board of Education hereby authorizes the
school business administrator to submit the attached Comprehensive Maintenance Plan for Westwood Regional School
District in compliance with Department of Education requirements.
C. Any Buildings and Grounds/Long Range Planning addendum items will be considered at this time.
22.
ATHLETICS/PERFORMING ARTS: Mrs. Hanlon, Ch.
A. Report
B. Any Athletics/Performing Arts addendum items will be considered at this time.
23.
TECHNOLOGY: Mr. Blundo, Ch.
A. Report
B. Any Technology addendum items will be considered at this time.
24.
PUBLIC RELATIONS: Mr. Liddy, Ch.
A. Report
B. Any Public Relations addendum items will be considered at this time.
25.
ADJOURNMENT:
Motion: that this meeting be adjourned and the Board meet in Private Executive Session for the
purpose of discussion of personnel, litigious, and negotiation matters. The decisions which emanate from these discussions
will be disclosed to the public when action is taken by the Board.
NOVEMER 21, 2013
Page 10 of 10
COMMUNICATIONS
1.
No communications to report.
REGULAR MEETING AGENDA