EXECUTIVE OFFICER &
EVENT COORDINATOR
APPLICATION
2015-2016
Deadline: April 3, 2015 at 4:30 pm
 Applications due in 211 University Center
 Sign up for interview slots in 211 University Center
o Executive Officer (Pres. & VP applicants) interviews – April 6-7, 2015
o Event Coordinator interviews – April 13-14, 2015
 Cumulative GPA requirement:
o 2.5 for President and Vice President
o 2.5 for Event Coordinators
Application Materials
For your application to be complete, you must turn in the following materials:
1.
2.
3.
4.
5.
Student Activities Council Application
Answered Supplemental Questions
Required Supplemental Item
Resume
One (1) Completed Reference Form
About the Student Activities Council (SAC)
Mission and Purpose
SAC provides programs, events, and services to the University of Memphis community focusing
on social, physical, intellectual and emotional development. We promote diversity as we strive to
improve the quality of student life at the University of Memphis.
Student Activities Council Organization Chart
Justin Lawhead
Associate Dean for Leadership and
Involvement
Angela Norwood
Senior Coordinator, Student
Activities
Tiffany Seaman
Graduate Assistant for
Student Activities
Ronnie Ross
Coordinator of Student Events &
Programs
President
Arts & Culture
Ideas & Issues
Tiger Entertainment
SAC Committees
VP of Marketing & Membership
Live @ Memphis
University Traditions
SAC Executive Positions
President (11 month position)

Serves as chair of the SAC Board

Serves as a liaison between the SAC Board and The University of Memphis administrators

Acts as SAC’s figurehead on campus and will be available to speak or present to other campus
organizations about SAC events and the organization itself

Attend the majority of SAC events during his/her term

Attend all mass committee meetings

Periodically attends committee meetings

Work to facilitate summer retreats as well as the board retreat, which is held during the spring
semester of his/her term


Facilitates all of the weekly SAC board meetings
o
prepares agendas for the meetings
o
reserves locations for the meetings
o
notifies all board members of any change in meetings
Facilitates all SAC executive committee meetings
o
reserves a location for the meetings
o
notifies SAC executive board members of any changes

Meets weekly with the SAC Advisor

Will be available to serve on many University committees as appointed by a SAC Advisor,
Student Life Staff, or upon request of another student organization

Work as a problem-solver in all aspects of SAC as well as at SAC events

Maintain 10 office hours per week

Maintain some office hours in the summer as well as work at summer orientations, help run the
summer committee, and work at the summer SAC events

Communicate effectively (both oral and written)

Have a desire to grow personally and help others

Maintain professionalism and maturity

Oversee and manage the entire SAC budget
Vice-President of Marketing and Membership (11 month position)
General Responsibilities

Take board meeting minutes

Collect chair committee meeting minutes

Attend the majority of SAC events during his/her term

Attend all mass committee meetings

Periodically attend committee meetings

Attend weekly executive board meetings

Work to facilitate summer retreats as well as the board retreat, which is held during the spring
semester of his/her term

Meet weekly with the SAC Advisor

Will be available to serve on many University committees as appointed by a SAC Advisor,
Student Life Staff, or upon request of other student organizations

Attend all board meetings and facilitate in the absence of the President

Maintain 10 office hours per week

Maintain some office hours in the summer

Communicate effectively (both oral and written)

Have a desire to grow personally and help others

Maintain professionalism and maturity
Marketing Responsibilities

Develop and implement a marketing campaign for SAC

Continually update Social Media accounts

Order and maintain inventory of promotional items

Seek out opportunities for the board to engage with students

Create semester event calendar

Update website

Organize weekly SAC promotions
Membership Responsibilities

Coordinate recruitment and promotional efforts at New Student and Transfer Orientations

Responsible for all SAC membership and recruitment efforts

Responsible for member retention efforts including reward system

Responsible for maintaining master membership roster

Responsible for regular communication with SAC membership
SAC Event Coordinator (9 month position)

Responsible for planning, publicizing, implementing, and evaluating all programs under the
assigned committee

Maintain 10 office hours per week during the school year in order to plan events, contact
companies, work with committee members, brainstorm promotional ideas, etc.

Work with committee members to facilitate events on campus

Will attend:

o
All events sponsored by assigned committee
o
Events sponsored by other SAC committees when possible
o
Weekly board meetings
o
Required retreats (summer, fall, and spring)
o
Mass member meetings
Organize and manage one’s own affairs, including the ability to simultaneously manage other
responsibilities as well as those of the SAC position

Hold weekly committee meetings

Brainstorm with committees regarding promotional items for events; and will design, order, and
distribute promotional items

Train committee members on aspects of program planning

Meet weekly with the SAC Advisor

Maintain summer office hours to work on Fall events (University Traditions Chair only)

Be responsible stewards of student activity fee funds awarded to SAC

Be responsible (in conjunction with the entire board) for providing a well-rounded calendar of
events that serve the entire campus population

Communicate effectively (both oral and written)

Have a desire to grow personally and help others

Maintain professionalism and maturity
Committee Descriptions
Arts and Culture
The Arts and Culture chair works with his/her committee to ensure the University of Memphis presents
programs that educate and inspire students and provide a sense of how other cultures live. This
committee also works to promote popularity in cultural and art events. The chair should have an open
mind, a love of diversity, and an understanding of the arts, as well as different cultures.
Live at Memphis
The Live at Memphis chair works with his/her committee to provide diverse live entertainment based
events on the interests of our campus. This committee works on planning the semester’s music, comedy,
slam poetry, and other such types of performances.
Ideas and Issues
The Ideas and Issues chair works directly with his/her committee to coordinate intellectual and issuebased programs, events or services that meet the needs of the University community. Programs may
include lectures, awareness weeks, panel discussions, trending topics, current event series, etc.
Tiger Entertainment
The Tiger Entertainment chair works directly with his/her committee to plan a variety of film-related and
novelty events that suit the population at The University of Memphis. This committee hosts programs
such as movie series and daytime novelty entertainment.
University Traditions
The University Traditions chair works with his/her committee attempting to keep Tiger Pride alive
through traditional University events including Opening Week, Homecoming, Winterfest, and Spring
Fling. The University Traditions Chair is required to maintain summer office hours to work on upcoming
fall events.
Student Activities Council Application 2015-2016
Name___________________________________________________________________
U#__________________________________
Date of Birth___________________
Email_____________________________________ Phone ________________________
Hometown ______________________________________________________________
Classification___________________Cumulative GPA______________________
Major_____________________________
Minor_______________________________
Do you plan to be employed during the 2015-16 academic year?
Yes
No
If yes, how many hours per week? ____________
Positions
If you are interested in an Executive Officer position, please indicate by rank order (#1 highest
preference) the Executive Officer positions you are applying for.
President
Vice-President of Marketing & Membership
________
________
Please rank (#1 highest preference) the Programming Chair positions you are applying for.
Arts & Culture
_______
Ideas and Issues
_______
Live at Memphis
_______
University Traditions _______
Tiger Entertainment _______
*Only rank positions you would be willing and satisfied to serve in
Supplemental Questions:
On a separate sheet of paper, please answer the following questions:
1.
2.
3.
4.
Why do you want to be a member of the SAC board?
What value will you personally contribute to the SAC board?
What skills do you hope to gain through your experience as a SAC chair?
Please list other organizational involvement, offices held, and/or other experiences
related to this position.
Supplemental Item:
Please bring one item to your interview that you feel would be absolutely necessary in the
event planning process. Be as creative as possible and be able to explain your item during
your interview.
Place an “X” under your answer to the following:
YES
NO
I have read and understand the duties and
requirements of the position for which I am
applying.
I give my consent to check my cumulative GPA.
I agree, if selected, to attend the mandatory
SAC Transition Retreat on April 17th
at The University of Memphis. (Date subject to change)
I agree, if selected, to attend, in full, the summer
SAC retreats June 11-12, and August 10-13, 2015.
(Dates subject to change)
Signature__________________________________________
Date__________________
April 3, 2015
Dear U of M Faculty/Staff Member:
__________________________________ is applying to be a Student Activities Council 20152016 Executive Member at The University of Memphis. The SAC Selection committee would
appreciate your assessment of this candidate. We appreciate your help with this year’s selection
process.
Please complete this form and insert into a signed and sealed envelope and return back to the
candidate. If you have any questions, feel free to contact me.
Sincerely,
Tiffany Seaman
Tiffany Seaman
Graduate Advisor, Student Activities Council
901.678.2607
trseaman@memphis.edu
STUDENT ACTIVITIES COUNCIL 2015-2016 REFERENCE FORM
Name of Applicant: ________________________________________________
Length of time you’ve known candidate: ______________________________
How do you know the candidate?
Considering other college students you know, please circle the appropriate rating for the candidate
according to the following criteria: (if you cannot speak to a certain skill, please feel free to not rate
that specific area)
4 = Outstanding
3 = Above Average
2 = Average
1 = Below Average
4 3 2 1 Event planning: The ability to successfully coordinate an event in relation to budgeting,
creativity, details, and critical thinking.
4 3 2 1 Leadership: The ability to inspire others; to coordinate and lead activities; to facilitate a group.
4 3 2 1 Teamwork: The ability to work collaboratively with others towards a common goal.
4 3 2 1 Attitude: Presents oneself in a positive manner and is approachable.
4 3 2 1 Flexibility: The ability to understand and embrace change; to be adaptable in new situations
4 3 2 1 Responsibility: The degree to which the applicant is dependable, prompt, and accurate.
4 3 2 1 Organization: The ability to prioritize tasks and complete.
4 3 2 1 Communication: The ability to grasp ideas; to read, speak, and write effectively; and to listen and
convey understanding to others.
4 3 2 1 Maturity: Self-awareness; integrity; and ability to deal with a wide range of personalities
4 3 2 1 Time Management: The applicant’s ability to manage multiple obligations at one time while
maintaining high performance and output.
Overall Comments:
Please indicate your reactions to this person’s potential for success as a SAC Chair by circling one
response:
Highly Recommend
Recommend
Recommend with reservations
Name (please print):
Phone:
U of M Department:
Title:
Signature:
Date:
Do not recommend