Bardney Heritage Group Constitution
BHG
Bardney Heritage Centre
Station Road
Bardney
Lincoln
LN3 5UH
BARDNEY HERITAGE GROUP
Researching, developing and recording the history of Bardney, and surrounding area, for the benefit of all.
CONSTITUTION
1.
1.1
Name:
The group shall be called Bardney Heritage Group, hereinafter known as
the ‘Group’.
2.1
Aims:
To research, develop and record the history of Bardney, and
surrounding area, for the benefit of all.
2.
2.2
To promote, support and publicise Bardney’s heritage, by means of the
internet, publications, etc.
2.3
To provide and promote learning opportunities for everyone with regard
to Bardney’s history and heritage.
2.4
To raise monies, by subscriptions and other agreed means for the
furtherance of the Aims.
2.5
To carry out any other lawful actions which further the Aims.
3.
3.1
Membership:
Membership shall be open to anyone that has an interest in furthering
the aims of the Group, and is willing to adhere to the rules of the
Group.
Where it is considered membership would be detrimental to the aims
and activities of the Group, The Management Committee shall have the
power to terminate or suspend the membership of any member by
resolution passed at a meeting.
3.2
Each member shall subscribe to the Group by paying an agreed sum.
This sum to be agreed, by majority, at the Annual General Meeting.
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3.3
4.
4.1
4.2
5.
5.1
Every paid up member shall have one vote at meetings. The Chair shall
have the second/casting vote.
Management Committee:
A Management Committee shall be elected by Group members, to
include:
Chair, Vice-Chair, Secretary and Treasurer, along with four Committee
members. The Management Committee shall be stand for re-election at
the Annual General Meeting.
The Management Committee have the power to co-opt members on to
the committee.
Meetings:
Meetings of the Group shall normally be held on the second Monday of
each month, at Bardney Heritage Centre or other designated venue
commencing at 19-00hrs. These may be changed by a majority view of
the members.
5.2
Notes of each meeting shall be taken by the Secretary.
5.3
There shall be one nominated Annual General Meeting of the Group.
5.4
The business of the Annual General Meeting shall include:
a) Election of Management Committee
b) Financial Reports
c) Constitutional changes
d) Subscription Setting
e) Any other business
5.5
Every matter shall be determined by a majority of votes, with the Chair
having, where voting is equal, a second or casting vote.
6.
6.1
6.2
Financial:
All monies raised by or on behalf of the Group shall be applied to
furtherance of Group Aims (see Section 2).
An account shall be opened in the name of the Group, with a Bank, or
with other financial institution as directed by the Management
Committee. The Group shall authorise two signatories for the release of
funds – from the following list:
Chairperson
Vice-Chairperson
Treasurer
Secretary
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6.3
7.
7.1
8.
8.1
The Treasurer will be responsible for making sure that funds are
utilised effectively. A set of official accounts shall be maintained.
These shall be examined by an independent third party (i.e. not a Group
member), and shall be presented to the Annual General Meeting.
The accounting year will follow the Inland Revenue standard.
Alteration to the Constitution:
Proposals for changes to this Constitution shall be presented to the
Secretary in writing. They shall be presented and discussed at the
Annual General Meeting, and only amended after a majority vote of
attending members.
Dissolution:
If the Management Committee decides that it is necessary to dissolve
the group, it shall call a special meeting of Group Members, by giving 28
days notice. If the proposal is confirmed, by a two-thirds majority of
those present and voting, the Management Committee shall have the
power to realise any assets held by or on behalf of the Group.
Any assets remaining, after the satisfaction of any debts or liabilities,
shall be returned to their providers or donated to another charity or
charities, with similar Aims to their own (see Section 2), at the
discretion of the Management Committee.
This Constitution was formally adopted at the Annual General Meeting
held at Bardney Heritage Centre on 10th May 2010.
Chair:
Vice-Chair:
Treasurer:
Secretary:
Member:
Member:
Member:
Member:
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