‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Ref.: Bid GS-14- 04 Ion Chromatography System
Date: 02-04-2014
1. Purpose:
The American University of Beirut invites proposals for the supply of
1. Ion Chromatography System
With the following amended specification and quantities on page 5:
2. Specific Requirements:
1. Suppliers must fully comply with all specifications, terms and condition of this RFP.
2.
Inquiries related to specific parts of this RFP should be addressed to
bidadmin@aub.edu.lb
3. Specify in your offer the Origin (Made in country) and Source (Shipped from
country)
4. This project is funded by US Federal Grant which covers the cost of the items including
shipping to Beirut and excluding local tax and clearing charges expenses. Therefore, prices
should be quoted CIF Beirut Airport / Seaport. Customs clearance and delivery charges to
AUB should be quoted for each item separately.
5. The item/items requested should be of U.S. origin and make and shipped directly from
the U.S.A. or any Trade Free Zone in a non-U.S. country of the Free World. A certificate to
this effect must be provided along with the bid documents.
6. Alternative to point 4: If the requested items are of non U.S. make and origin but are
shelf items at the supplier stock and are standard items on the manufacturer product list, a
letter of certificate to this effect must be provided from your company and from the
manufacturer along with the bid documents. These letters should also certify that these items
are neither made nor imported exclusively for AUB.
8. Price should be in USD. EURO and other Currencies are not
acceptable.
3. Prices:
1. Prices must be quoted item by item in US $ or LBP delivered to AUB inclusive of all
expenses (unless otherwise specified in your proposal).
2. Prices should be quoted net of any discount or allowances and exclusive Value Added Tax.
4. Proposals Submission:
1. All proposal documents should be in two copies:
A. Original with prices (Stamped ORIGINAL)
B. Copy without prices (Stamped COPY)
Both must be signed by an authorized representative of the supplier, each page must be
initialed and the final page must be signed and dated.
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_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
2. A soft copy of the proposed price list with all proposal documents including catalogues
should be (MS Word, Excel or .pdf format) on CD should accompany the submission.
3. Proposals may be submitted by hand, mail or by means of e-mail attachments in MS Word,
Excel or pdf. format, to bidadmin@aub.edu.lb prior to the closing date. However the
confidentiality of electronic submissions cannot be guaranteed by the University.
4. Bids must be submitted in sealed envelopes on which the bid reference number and bidder's
name shall be shown clearly. The envelope should be sealed with the stamp of the bidder on
the back or where appropriate.
5. Receipt Acknowledgment:
Suppliers who have received the bid documents are requested to confirm receipt in writing.
6. Apology:
In case the requested items are not available, or you do not want to participate in this bid, you are
kindly requested to respond by submitting a written apology indicating the reason and the bid
reference number. Bid GS-14- 04 Ion Chromatography System.
If you send your apology by email please send to Bid Administrator bidadmin@aub.edu.lb
7. Withdrawal:
Suppliers may withdraw a proposal that has been submitted at any time up to the date and time the
proposal is due. To accomplish this, a written request signed by the authorized representative of the
Supplier shall be submitted to:
Bid Administrator
American University of Beirut
Office of Financial Planning and Budget
College Hall, 2nd floor, Room 218
Bliss Street - Beirut – Lebanon
8. Payment:
AUB payment term is 100% 45-60 days after delivery.
9. Insufficient Data:
It is the responsibility of the person submitting the proposal to ensure the completeness of the
information submitted. Failure to do so may result in the elimination of the proposal from
consideration.
10. RFP Award & Execution
AUB reserves the right to cancel the RFP without giving the reasons, at any stage prior to the
execution of the contract whether before or after the selection of the successful Supplier. AUB
reserves the right to reject any proposal without giving the reasons for such rejection. Unless
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_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
otherwise stipulated, the RFP and proposal of the selected bidder will become part of any contract
initiated by AUB. The contract form will be provided by AUB upon selection of the successful
bidder. AUB will not incur any liability to any bidder as a result of using its rights hereunder or any
other right provided for by law.
11. Submission Date & Time:
Proposals must be submitted on or before: 30-04-2014
Proposals must be submitted: Monday to Friday: 8:00 a.m. till 1:00 p.m.
N.B.: No bids shall be accepted after the specified submissio2n date.
12. Submission Address:
Proposals must be submitted to the following address:
Bid Administrator
American University of Beirut
Office of Financial Planning and Budget
College Hall, 2nd floor, Room 218
Bliss Street - Beirut – Lebanon
The proposal submitted by hand or via post mail shall be enclosed in a sealed envelope clearly marked:
Proposal for: Bid GS-14- 04 Ion Chromatography System
In the event that AUB offices are officially closed on the date the proposals are due, the deadline for
submission shall be automatically extended until the next business day.
N.B.: Bids submitted by fax or erroneously sent directly to Purchasing will not be considered
or even acknowledged.
13. Validity:
Proposals submitted shall be valid for one year from the date of submission. Proposals will be
treated as final and binding offers and may not be amended or withdrawn without the written
permission of the University.
14. Proposal Ownership:
All materials submitted in response to this RFP shall become the property of AUB. Selection or
rejection of a proposal does not affect such right.
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_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
15. Costs:
The University will not be liable for any costs incurred by Suppliers prior to issuance of or entering
into a contract. Costs associated with developing the proposal, preparing for oral presentations, and
any other expenses incurred by the Suppliers in responding to this RFP are entirely the
responsibility of the Supplier, and shall not be reimbursed in any manner by AUB.
16. Disclosure:
Supplier represents and certifies that the offer has not been knowingly disclosed directly or
indirectly to any competitor or AUB staff or other Supplier before the opening of proposals by
AUB. Supplier represents and certifies that the financial terms have been established independently
without consultation, communication, or agreement for the purpose of restricting competition or
any matter relating to such prices with any competitor or other Supplier. Supplier represents and
certifies that no attempt has been made to induce any other company or person to submit or not to
submit a proposal in response to this RFP for the purpose of restricting competition.
17. Governing Laws:
The laws of Lebanon shall govern the validity, interpretation, construction, performance, and
implementation of this RFP. Any dispute arising out of this RFP shall be exclusively settled by the
courts of Beirut, Lebanon.
18. Liquidated Damages On Late Deliveries:
If the supplier fails to supply the specified goods/services within the lead time stipulated by its
proposal, or within a period specified by an order or a contract, AUB shall, without prejudice to
other remedies under the purchase order or contract, deduct from the purchase order or contract
price, as liquidated damages, a sum equivalent to 1% of the delivered price of the delayed
goods/services for each commenced week of delay until actual delivery, to a maximum deduction
of 10% of the contract value.
Hanan Itani Ramadan
Director of Procurement and Contracts Administration
Cc. Office of Financial Planning and Budget ( Bid Administration)
Internal Audit
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_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Ref.: Bid GS-14- 04 Ion Chromatography System
Date: 02-04-2014
1. Ion Chromatography System Specifications
Qty = 1 each
This chromatograph will be used for teaching and research purposes so upgrading options
(defined below) should be available for future applications. PEEK connections are also required
so that to insure full neutrality as well as anti-corrosive properties but also to avoid metallic
contamination.
1. Dual piston pump with degasser and pressure alarm
Description: serial dual reciprocating pistons with variable speed, PEEK heads, operating
pressure 0-5000 psi, flow rate 0.00-5.00 mL/min with same PEEK pump heads, flow
precision and flow accuracy < 0.1 %, built-in vacuum degasser, wash can be continuous
when connected to rinse solution supply, electrically activated Rheodyne injector (5-100
L), propylene eluent bottles up to 3.5 L, pump supporting columns with different standards
diameters 2, 3, 4 and 5 mm id preferably manufactured by the supplier of the IC system.
2. Conductivity detector
Type: microprocessor-controlled digital signal processor, Linearity: 1% up to 1 mS,
Resolution: not less than 2.0 x 10-3 nS/cm, Digital signal range: up to 15 mS, minimum of
electronic noise (±0.1 nS) at low background conductivity (up to 150 μS/cm). Temperature
Compensation (1.5-1.8% per 1°C at cell temperature). Chemically inert cell with a volume
less than 1 L and operating pressure up to 1500 psi.
3. LED Status front panel
4. Software
Automated procedure wizards, data trending plots, virtual column simulator to evaluate
different modes e.g. isocratic, standard and gradient. Power failure protection, sequential
injection, system calibration storage including factory data, customized reporting.
5. Anion separator column and anion guard column
Separator: 250 mm x 4 mm with standard maximum pressure of 3000 psi, mobile phase
compatibility of a pH 0-14 and 0-100% HPLC solvents, ultralow hydrophobicity, nonmetallic connectivity, standard PEEK fitting 10-32 threaded.
Guard: 4 x 50 mm delivered in 2 units.
6. At least 7 standard anions solutions: 20 mg/L fluoride, 100 mg/L chloride, 100 mg/L nitrite,
100 mg/L bromide, 100 mg/L nitrate, 200 mg/L phosphate and 100 mg/L sulfate.
7. Upgradability
7.1. Automatic sampler.
7.2. Eluent regeneration and continuous operation is a plus.
7.3. Column heater with transparent cover over a range of 30-60oC and accuracy of 0.5oC.
7.4. Accept additional port valves for automated sample preparation
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_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
8. Dimension
It is very recommended that the system occupied minimum space on the bench.
9. USB connectivity
10. Optical leak detector
11. PC latest technology available, Black and white Laser printer
12. 220 V UPS 2.0 KV or more depending on the power needed for the whole system (Ion
Chromatograph, Computer, Monitor and Printer) back up run time at least 10-15 minutes.
13. Bidders should submit along with the quotation an official sales and service authorization letter
issued, signed and stamped from the manufacturer. Letter should clearly state that the bidder is
the local certified distributor and authorized for sales, installation, warranty, and after sales
service support of the requested ion chromatography system.
Include in your proposal:
- Technical brochure or Working and Operation Manual should be provided in English.
- After sales service and training.
- A minimum 1 year written warranty full parts and labor for good operation of the system
should be provided.
- Provide detailed specifications cost and life for all accessories, options and supplies/
consumables needed for a period of one year of operation( after warranty expires).
- Delivery and invoicing of the complete system to AUB Should not exceed August 2014.
Page 6 / 7
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)
‫دائـــرة المشتريـــا ت والعـقــود‬
Procurement and Contracts
Administration - PCA
REQUEST FOR PROPOSAL
Ref.: Bid GS-14- 04 Ion Chromatography System
Date: 02-04-2014
Please fill in the following information and forward back with your offer:
Price excluding VAT
10% VAT USD:
Total Including 10% VAT USD:
1. Brand:
2. Model Name:
3. Part No:
4. Origin of the offered product:
(Origin means the country, where a commodity manufactured or produced)
5. Shipped from:
(Source means the country, from which a commodity is shipped)
6. Warranty:
Bidder contact information
Supplier Name:
Company stamp:
Prepared by Name:
Supplier quotation Ref.:
Date:
Email:
Supplier Website:
Brand Website:
Tel:
Cell:
Signature:
Fax:
Technical Support Hot Line:
Technical Support Engineer Name:
Page 7 / 7
_______________________________________________________________________________________________________________
BLISS STREET - P.O. BOX 11-0236 - BEIRUT - LEBANON - TEL (961 1 350000 - EXT. 2200) FAX (961 1 360407) – http://www.aub.edu.lb - purchase@aub.edu.lb
NEW YORK OFFICE: 3 DAG HAMMARSKJOLD PLAZA, 8TH FLOOR, NEW YORK, NY 10017-2303 U.S.A. - TEL. (1 212 583 7600) FAX (1 212 583 7650)