Council Minutes
June, 29th, 2015
Present: Don Johnson, Carlyn Peterson, Mark Ransom, Pastor Brigette, Ray Noble, Pamela Birx, Stephanie Skramstad,
Steve Beal and Lee Peterson
Absent: Kalen Crane, Bud Sittig, Tracey Lopez, Michelle Shaw, Ray Osborn
Call to Order at 7:03 pm by Ray Noble
Opening Devotions – Lee
 Shared bible verses on transition
Our Transition Prayer, All - We pray oh Lord for our dear Lord of the Hills Church as we continue through our transition
time. We pray for our Call Committee, our Congregation, our committees, our staff and our council. In your name we pray.
Approval of May 18th Council Meeting Minutes
Don made a motion to approve May 18th minutes as revised. Stephanie seconded. All in favor. Motion passed.
Business –
Call Committee Status
 Call committee written update was provided by Call Committee President. CC received possible
candidates from the Bishop’s office on June 22 nd. Interviews will begin July 8th.
Mutual Ministry committee
 Executive Committee suggested putting this on hold to discuss at a further date. Council members in
attendance were in agreement. Pastor Brigette shared that she has adequate support right now.
Constitution changes July 12 congregation meeting
 There are several constitution items that need further discussion by Council. These items will not be
presented for congregation approval at the July 12th meeting. We will discuss these items at the August
Council meeting, with the hopes these items can be voted on by the congregation at the December
meeting. Carlyn will ask Craig for the list of items that need further discussion.
 One of these items, Council President and Pastor being ex-oficio members of committees, except for Call
Committee, was discussed.
Committee Reports to Congregation
 Committee leaders will post minutes on tri-fold in narthex
SDA (Seventh Day Adventist) – Don Johnson
 June 13th was first service held at LOTH
 Don reviewed the SDA rental contract with Council.
Council/Staff Retreat – Pastor
 August 29th, Bishop’s Office, 9:00-3:00
 AM for Council/Staff Team Building; PM Council only (Leadership)
 Purpose: Connect staff and Council prior to new program year; build communication, trust, and
cohesiveness
Staff Video Clips on our Web Site – Ray Noble
 Pastor Brigette will discuss staff about adding video clips to website to provide information about
programs
Committee volunteers shortfall - Ray Noble
 Discussed how we can get more volunteers for committees.
 At the July 12th Congregation Meeting, Stephanie will discuss the Time and Talent aspects of
stewardship;
 Discussion the ICON system. Lee suggested Sheri come to a Council meeting to give an overview of the
system to Council.
Lutheran Family Services – Pastor
 Carlyn Peterson, Pat Billlington and Jaimie Davis organizing the backpack project for LFS.
Bookkeeper Job Description
 Bookkeeper job description needs to be reviewed and updated to include procedures and set
expectations regarding bookkeeper position
 Anyone interested in volunteering to help with this process, contact Lee.
 Lee will attend staff meeting on July 7th to make sure communication between staff and Treasurer is clear.
Council Meetings
 Discussed moving Council meeting to 4th Monday of the month so that there is more time to prepare
financial information. Lee will send out an email to Council members to get feedback.
Reports - (Additional information and/or clarifications from reports that have been emailed to Council)
Treasurer - Finance – Lee Peterson
 Discussed one page summary report
 Next financial update to congregation in September
Property – Ray Osborn
 Weeders needed!
Witness – Carlyn Peterson
 Stephanie suggested a New Member Table/Welcome Center on Sundays
 Pastor Brigette and Pat have color-coded the visitor list by one-time visitors and repeated visitors. Next
step: another point of contact to visitors
 Pamela suggested Molly contacting visitors with families to personally invite to VBS; Pastor Brigette also
suggested making phone calls to visitors/members to invite to July 12th congregation picnic.
Service – Steve Beal
 Prayer and Care Ministry-training of captains happened and was well attended. This will help Pat with
directing phone calls.
 Work will begin next month on LOTH supporting Holy Love with Health Fair
Music – Mark Ransom
 Committee discussed a “Member Spotlight”; Pastor Brigette will discuss with staff. Worship and Music
would be willing to facilitate.
 Discussion about organizing fellowship between committee members once a quarter.
 Discussed possible “Committee Spotlight” and committee descriptions to help inform members about
what each committee does.
 Ray N. will send an email to Committee Leaders asking them to develop descriptions.
Stewardship – Stephanie Skramstad
 Stephanie shared the ECLA vision of stewardship: year-round approach to Stewardship instead of a
once a year thing; stewards of God’s Love; discussion followed.
 Pastor Brigette discussed Time and Talent being a spiritual practice.
 Discussed Finance Committee being under Stewardship. Council is in agreement that Stewardship
Committee should not focus on developing a finance committee at this point. Ray gave brief history of
pledge drives that have been done in the past.
Next Council Meeting – Monday, July, 20th at 7:00 P.M
Devotions in July – Michelle
Motion to Adjourn made by Stephanie. Steve seconded. All in favor. Meeting adjourned at 9:18 pm.
The Lord’s Prayer
Respectfully Submitted,
Pamela Birx
LOTH Council Secretary