WELCOME TO THE
CENTREVILLE HIGH SCHOOL
WILDCAT MARCHING BAND!
Athletic Exemption Information!
_________________________________________________________________________
May 2014
To:
CVHS Wildcat Band Members and their Parents
From:
Melissa Hall, Director of Bands
Subject:
CVHS Band 2014 Marching Exemption
Welcome, returning students and new members, to the 2014 Centreville High School Wildcat
Band! We are looking forward to a fun and very successful year!
IF YOU ARE NOT PLANNING ON MARCHING IN THE FALL, you will need to do two things before
reading the rest of the information in this packet:
1. Students who plan to apply for an exemption should fill out the SPECIAL EXEMPTION from
MARCHING BAND FORM (located on the band website at www.cvhsband.org – contact Mrs. Hall
immediately if you need a hard copy of this form) and return it to Mrs. Hall by FRIDAY, JUNE 6th.
Any form received after this date WILL NOT be considered and the student WILL NOT be exempt
from Marching Band.
2. Return a $75 deposit (also due by Friday, June 6th) – PAYABLE TO WBB – to Mrs. Hall, which will
apply towards your band payments for the 2014-2015 school year (“non-marcher” band payment for the
2014-2015 school year total $135.00. The remaining balance will be due when school begins in the
fall)**
Exemptions from marching band will only be granted to fall athletes whose sport activity directly conflicts with
the marching band schedule, or for students with a medical condition that prevents them from participating
(must be discussed with and approved by Mrs. Hall ahead of time).
All other students assigned to Wind Ensemble and Symphonic Band are REQUIRED to participate.
_____________________________________________________________________________________
This packet contains important information about the 2014 marching band exemption, including:
 Information for the summer and school year
 General Information including payments (and DUE DATES)
 Uniform information
 FORMS, FORMS, FORMS
Please take the time to:
 THOROUGHLY read through everything in this packet of information – your family needs to know
the commitment you will be making in applying for an exemption from marching band


Complete and return ALL required forms and payments (participation requires that all necessary forms
and payments be received on time) by the due dates listed (please contact Mrs. Hall ASAP if you need
additional time to turn in payments.
Keep this packet for reference – you will want to frequently check the schedule
Each and every band member and parent plays a role in our success and we depend on your enthusiastic
commitment and support! Parent volunteers are needed to make it all happen! Please see the enclosed
form for volunteer opportunities and sign up to help. Incoming Class of ’18 parents are especially
welcome and encouraged to be a part of this great group of people. A special word about volunteering for
band …it is a WONDERFUL, relaxing way to get to know the program and people that will have a major
impact on your student’s experience at CVHS. Volunteer assignments are arranged so that you can have as
little or as much interaction with your student as is comfortable. Freshman parents, you are welcome, wanted
and needed…past experience indicates that your student is going to LOVE being a part of the band so this is the
perfect time to find out what it is all about. Get to know the other band parents! Sophomore, junior and senior
parents – it is never too late to join in the fun! You may volunteer for the whole year, or for any number of days
that fit into your busy schedule. We’d be delighted to hear from you if you have any questions, concerns or just
want more information.
With pride – Mrs. Hall, Melissa.Hall3@fcps.edu
**The band boosters will prepare a budget in July 2014 based on marching enrollment so final cost may be subject to change**
PAYMENT FOR BAND STUDENTS WHO ARE NOT IN MARCHING BAND - $135.00
**THIS TOTAL AMOUNT CAN BE PAID IN ONE CHECK, PAYABLE TO WBB
The payments associated with general band covers general band expenses, such as music, clinicians, venue
fees, spring assessment registration fees, and a SmartMusic subscription for every student in the CVHS band
program.

Additional band payments not included at this time may be: marching shoes, socks, gloves, CVHS
Spirit Wear, tuxedo shirts (for concert season) – many can be purchased through the WBB; more
details to follow. Veteran marchers may not need to purchase any of these items – new marchers will
need to purchase some. Concert season band fees may include instrument rental fees, spring trip
payments (approx. $500-$800 per trip) and meal expenses.
A deposit of $175, payable to CENTREVILLE HIGH SCHOOL is required by FRIDAY, JUNE 6th. The
remaining balance of $160, payable to WBB, is due at the Back-to-Band meeting on MONDAY, AUGUST 11th.
You may opt for a payment plan if these payment dates will not work with your budget– please do not hesitate
to contact Mrs. Hall (Melissa.Hall3@fcps.edu) to work something out. All payments are non-refundable.
Contact Information: (PLEASE FILL OUT COMPLETELY AND PRINT CLEARLY!!)
*********************************PLEASE DETACH HERE AND RETURN BOTTOM PORTION*********************************
Contact Information: (PLEASE FILL OUT COMPLETELY AND PRINT CLEARLY!!)
Address ______________________________________
City_________________
Zip _____________
Phone __________________ Date of Birth _________ T-Shirt Size: _______ Grade in School ’14-‘15 ___________
Parent (Valid) E-mail Address: ____________________________________
Student (Valid) E-mail Address: ___________________________________
Instrument Make___________________________________
Serial Number ______________________________
Father’s Name:_____________________ Employment: ________________________ Work Phone: ____________
Mother’s Name:_____________________ Employment: ________________________ Work Phone: ____________
Please return this form and the DEPOSIT ONLY (checks payable to Centreville HS – put your child’s name in
MEMO line) by JUNE 6 to the band office or mail to: Melissa Hall, Director of Bands, Centreville High School, 6001
Union Mill Road, Clifton, VA 20124.
Check which applies: ___ $75 Deposit paid to WBB CHECK #: _______
(Remaining $60 due when school begins in the fall )
CASH NOT ACCEPTED
Centreville High School Uniform Contract
Due by June 6th, 2014
Student’s Name: ___________________________________
Grade: _________
Parent’s Name: ____________________________________
As a Centreville High School Wildcat Band Member, I agree to use and, after each performance, return in good
condition, the assigned uniform(s). If any part is damaged (to be determined by the band director) beyond
repair or lost, I will assume responsibility for replacement costs which are outlined below:
Marching Hat
$50
Plume
$20
Beret
$10
Hat Box
$20
Marching Pants
$100
Marching Jacket
$250
Tuxedo Pant
$25
Tuxedo Jacket
$60
Concert Dress
$60
Pearl Necklace
$5
Bowtie
$10
Black Socks
$3
Garment Bag
$10
White Marching Gloves
$2
I understand that uniforms are NOT to be taken home unless otherwise granted permission.
Student’s Signature: ___________________________________
Date: ______
Parent’s Signature: ____________________________________
Date: ______
Band Volunteer Form
Each marching band family is asked to “donate” their time in at least 1 area.
Thank you in advance for your help!
Yes! I would like to volunteer in the following areas:
Uniform Closet
________
assist with fittings mid-November
________
assist before and after concerts
________
assist before and after trips
Fund Raising
_______
Car wash – dates TBD
_______
Restaurant nights – dates TBD
_______
Back to School Festival band sale (8/27)
General
_______
_______
_______
_______
_______
Carpentry/building skills
Photographer
Nurse
Pit Crew (during games/competitions)
Hospitality
You will be contacted to confirm before each activity. Please return this form with any forms/deposits to Mrs. Hall by
June 6th, 2014. Thank you!
Student Name: _____________________________
Instrument: ____________________
Parent Name: _________________________________________________
Email: _______________________________________________________
Home Phone: ________________________
Work Phone: ___________________
Please consider becoming an active member of the Wildcat Band Boosters.
We meet on the second Tuesday of each month at 7:15PM in the Band Room.
We hope to see you there!