Defence Contamination Projects Invoicing Protocol
Monthly
Invoicing
Schedule
Monthly
Invoices
Email to Defence
Project Manager will
supply mandatory
details/requirements to
be included in
invoices. The format
for invoicing schedule
is to be agreed at start
up.
Email to the Defence
finance area in format
below – Do not
provide hard copy.
(can include DPM as a
copy recipient if
agreed with DPM).
Defence
Project
Manager.
Should include task breakdown
and phasing to track project.
Defence
Project
Manager.
Separate invoices are required
by the 19th of each month for
work performed/delivered
only. A signed statement is to
be attached with each invoice
outlining the delivered work
and a % for work progressing.
Invoice information upon engagement of Company regarding invoice
protocol:
A correctly rendered tax invoice includes:
• Tax invoice details as required by the Australian Taxation Office A New Tax
System (Goods and Services Tax) Act 1999 (we conform generally - but come
and ask me if you are worried)
• Defence Purchase Order number - XXXXX
• Invoice number and date
• Defence point of contact name, telephone number and email address
• Description and value of goods and/or services supplied
Additional Contamination Recommendation for project finance monitoring - a
statement of deliverable completion i.e. an attachment with their Schedule 1 table
with a % of completion e.g. 30% of Project Management completed.
What’s not appropriate?
• A handwritten tax invoice
• Suppliers issuing invoices before the goods and/or services have been supplied
• Defence paying the invoice before the goods and/or services have been
supplied
Document Control:
Issued:
Version 2.0
NCRP, 21 May 2012
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