NEVADA COMMISSION ON OFF-HIGHWAY VEHICLES
NOTICE OF PUBLIC MEETING (NRS 241)
NOTICE IS HEREBY GIVEN THAT STARTING AT 9:00 A.M. ON AUGUST 1,
2013, THE NEVADA COMMISSION OF OFF-HIGHWAY VEHICLES (“NCOHV”)
WILL HOLD A REGULARLY-SCHEDULED MEETING AT THE FOLLOWING
LOCATIONS, WHICH WILL BE LINKED VIA VIDEO-CONFERENCING
TECHNOLOGY:
Great Basin College
1500 College Parkway
Greenhaw Technical Arts Bldg
Room 118
Elko, NV
Western Nevada College
1500 College Parkway
Cedar Bldg Room 308
Carson City, NV
College of Southern Nevada,
Cheyenne Campus
3200 East Cheyenne Ave
Main Bldg - Room 2647B
Las Vegas, NV
The agenda will include the following items. The NCOHV may take action on items marked
“Discussion/For Possible Action.” Items may be taken out of the order presented on the agenda at the
discretion of the chair. Items may be combined for consideration by the NCOHV at the discretion of the
chair. Items may be pulled or removed from the agenda at any time, and discussion relating to items may
be delayed at any time. The chair at his discretion may solicit public comment at the time of discussion of
any or all agenda items.
I. MEETING OF THE NEVADA COMMISSION ON OFF-HIGHWAY VEHICLES
1. CALL TO ORDER (For possible action)
2. PLEDGE OF ALLEGIANCE (Non-action Item)
3. ROLL CALL OF THE COMMISSION MEMBERS (For possible action)
4. PUBLIC COMMENT (Non-action Item)
No action may be taken upon a matter raised under this item of the agenda until the matter
itself has been specifically included on an agenda as an item upon which action may be
taken. The public may request that items be added to a future agenda. Public comments are
limited to two minutes unless the Commission elects to extend the comments for purposes of
further discussion. Comments will not be restricted based on viewpoint.
5. DISCUSSION AND FOR POSSIBLE ACTION
MEETING MINUTES
The NCOHV will review and discuss the minutes from the May 31, 2013 NCOHV meeting.
Possible action will include approving, modifying, or rejecting the minutes from the May 31,
2013 NCOHV meeting.
6. DISCUSSION ONLY (NON-ACTION ITEM)
DMV REPORT
The NCOHV will receive and discuss a report from a representative of the Department of
Motor Vehicles (“DMV”) concerning OHV registration matters.
7. DISCUSSION AND POSSIBLE ACTION
TREASURER’S REPORT
The NCOHV will receive and discuss a report from Commissioner Nathan DeLaney,
Treasurer. Possible action will include approving bank account balances and proposed
expenditures.
8. DISCUSSION AND POSSIBLE ACTION
APPROVAL OF EXISTING EXPENDITURES
The NCOHV will receive and discuss existing expenditures of the Commission. Possible
action will include releasing payment for existing expenditures.
9. DISCUSSION AND POSSIBLE ACTION
SECRETARY’S REPORTS
The NCOHV will receive and discuss a report from Commissioner Marci Henson, Secretary.
Possible action will include approving recommendations reported by Commissioner Henson.
10. DISCUSSION AND POSSIBLE ACTION
COMMITTEE REPORTS
The NCOHV will receive and discuss the following reports concerning the updated status of
their Committee activities:
o
o
o
o
o
o
o
Outreach
Law Enforcement
Legislative
Mapping
Executive Secretary
Grants
Budget
Possible actions will include accepting the recommendations set forth by the Committees.
(a) DISCUSSION AND POSSIBLE ACTION
EXECUTIVE SECRETARY SEARCH COMMITTEE REPORT
The NCOHV will receive and discuss the NCOHV Executive Secretary Search Committee
recommendations on all matters relating to the hiring process of a permanent Executive
Secretary, affirming the job description, pay, posting process, candidate criteria, and
advertising period. Possible actions will include approving the Executive Secretary Search
Committee’s hiring process recommendations.
11. DISCUSSION AND POSSIBLE ACTION
REMINDER OF MOTIONS PASSED AT THE MAY 31, 2013 MEETING
The NCOHV will discuss the following motions passed at the May 31, 2013 meeting:
1) Commissioners will send an email to the Chair, Treasurer, and Secretary for the
approval and reimbursement of daily expenses.
2) The Treasurer was approved to pay a total of approximately $3,000.00 for three
bills: a) an approved bill from a lobbyist for $2,000.00, b) a trade show bill, and
c) a publication/post card bill and postage.
3) The OHV decal format was approved as 3 inches x 3.66 inches, including 4
characters, an expiration date and the name of the State. The color will rotate
every January 1 to be in unison with DMV’s color rotation.
4) The OHV decal design will be implemented at the first possible opportunity.
Commissioner Henson requested a status on the decals from DMV during their
standing report at the next meeting.
5) The NCOHV handout to be distributed as 25,000 post cards and 25,000 flyers.
6) The business card design was approved and each Commissioner can edit the
information on the card as he/she sees fit.
7) The letterhead was approved with the addition of the mailbox address.
8) An expense tracking sheet was presented by the Executive Secretary to be used
for reimbursement by the Commission. The expense tracking sheet was approved
with the addition of a signature line for the Chair/ Vice-Chair and the Treasurer.
9) Nathan DeLaney was elected as the NCOHV Treasurer effective June 15, 2013.
10) The Executive Secretary is to schedule a video conferencing training with the
Nevada State Ethics Commission for a Conflict of Interest and Ethics Training for
Commission Members and Staff.
11) The Outreach Committee was formed and will be chaired by Darin Elmore, along
with Commissioner Marci Henson and Commissioner Jon Griggs serving on the
Committee.
12) The Commission will pay or reimburse preapproved expenditures which
encompass outreach efforts such as visiting clubs, OHV events and meetings,
addressing local governments, media, contacting law enforcement and any other
events that would benefit OHV outreach efforts. The funds will come out of the
money allocated for Outreach.
13) The Budget Committee will meet and establish the amount of dollars available for
grants, using NRS as a base to allocate funds to each of three committees a)
enforcement, b) trails, and c) mapping.
14) NCOHV Grant Committee consists of Commissioner Darin Elmore,
Commissioner Jon Griggs, Commissioner Wayne Fischer, and Chaired by
Commissioner Kerry Lee. The Grant Committee will create a grant application to
be posted on the NCOHV website, as well as the State Clearinghouse, interested
party list, with clubs and dealers, and federal agencies such as the Parks and
Recreation, Fish and Game. The grant application must be submitted back to the
Commission by applicants electronically and one signed hard copy sent via USPS.
The grant applications will then be posted at the same time after the 60 day
application period. After the 90 day period, the scores will be posted and the
Committee will then present the scored applications and the public comments
received at the next full Commission meeting.
15) NCOHV grants will be completed on an annual basis beginning September 1 with
a 60 day application period ending November 1. There will then be a 90 day
processing period with a target date of grant notifications of February 1.
16) NCOHV will issue 12 grants and each grant must be completed within 12 months.
17) NCOHV grants are reimbursable grants unless prior approval by the full
Commission.
18) Commissioner Henson was authorized for up to $1,000.00 toward the conversion
of software for management of grant monies.
Possible actions may include a follow up of the motions passed.
12. DISCUSSION AND POSSIBLE ACTION
APPROVAL OF BUSINESS CARDS AND LETTERHEAD
The NCOHV will discuss the Commission business cards and letterhead. Possible action will
include an approval of the Commission business cards and letterhead.
13. DISCUSSION AND POSSIBLE ACTION
POLICY MATTERS PERTAINING TO THE SELECTION, MONITORING, AND
FUNDING OF GRANTS
The NCOHV will discuss the process of grant selection, monitoring, and funding. Possible
action will include an approval of a process for selecting, monitoring and funding of grants.
14. DISCUSSION AND POSSIBLE ACTION
APPOINTMENTS
The NCOHV will discuss the appointment and re-appointment of Commissioners to
Committees. Possible action will include appointing Commissioners to existing Committees.
15. DISCUSSION AND POSSIBLE ACTION
COMMITTEE POLICIES AND PROCEDURES
The NCOHV will discuss the creation of a policies and procedures manual for the
Committees to decide if the Chair and/or Vice-Chair could also Chair Committees. The
discussion of the policies and procedures for Committees will also include a process of
appeals. Possible action will include implementing an outline for the Committee policies and
procedures manual addressing Committee activity, including appeals.
16. DISCUSSION AND POSSIBLE ACTION
COMMISSION POLICIES AND PROCEDURES
The NCOHV will discuss the creation of a policies and procedures manual for the
Commission. The policies and procedures for the Commission will include a process for
awarding grants, the management of the Executive Secretary, the Commission’s day to day
expenditures, and a process of appeals. Possible action will include implementing an outline
for the Commission policies and procedures manual addressing Commission activity,
including appeals.
17. DISCUSSION AND POSSIBLE ACTION
LETTER TO DMV
The NCOHV will discuss the DMV’s process as it pertains to compliance with the recent
changes to NRS 490. Possible action will include approving the DMV’s process to be in
compliance with the recent changes to NRS 490.
18. DISCUSSION AND POSSIBLE ACTION
NCOHV MEETING SCHEDULE FOR REMAINDER OF 2013
The NCOHV will discuss a proposed meeting schedule for the Commission to meet every
two months. The meetings scheduled for the remainder of 2013 are September 19 and
November 21. The next calendar year will begin with a meeting on January 16, 2014.
Possible action will include an approval of the proposed meeting dates.
19. DISCUSSION
CLOSED SESSION
Closed session to discuss billed invoices from Scott Gerz and return of Commission’s
property.
20. DISCUSSION AND POSSIBLE ACTION
BILLED INVOICES FROM SCOTT GERZ AND RETURN OF COMMISSION
PROPERTY
The Commission will discuss Agenda Item #19. Possible action will include repayment of
billed invoices, if necessary and return of Commission’s property.
21. PUBLIC COMMENT (Non-action Item)
No action may be taken upon a matter raised under this item of the agenda until the matter
itself has been specifically included on an agenda as an item upon which action may be
taken. The public may request that items be added to a future agenda. Public comments are
limited to two minutes unless the Commission elects to extend the comments for purposes of
further discussion. Comments will not be restricted based on viewpoint.
22. DISCUSSION AND POSSIBLE ACTION
ADJOURNMENT
Adjournment (Discussion/For Possible Action)
The public may request the supporting material for this meeting from Marci Henson, who may be
contacted at 500 Grand Central Parkway, Las Vegas, NV 89155, or call her at (702) 455-3118. The
supporting material is available to the public at www.nvohv.com.
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Members of the public who are disabled and require special accommodations or assistance at the
meeting are requested to notify Marci Henson in writing at 500 Grand Central Parkway, Las
Vegas, NV 89155 or by calling 702-455-3118 no later than 1 working day prior to the meeting.
THIS NOTICE HAS BEEN POSTED AT THE FOLLOWING LOCATIONS:
Office of the Director
555 Wright Way
Carson City, NV. 89711
DMV
2701 E. Sahara Ave.
Las Vegas, NV. 89104
DMV
3920 E. Idaho St.
Elko, NV. 89801
DMV
8250 West Flamingo Rd.
Las Vegas, NV. 89147
DMV
178 N. Avenue F
Ely, NV. 89301
Clark County Government Center
500 S. Grand Central Parkway
Las Vegas, NV. 89155
DMV
973 W. Williams St.
Fallon, NV. 89406
Nevada Commission on Off Highway
Vehicles
http://nvohv.com/
DMV
550 W. Pioneer Blvd. Ste. #120
Mesquite, NV. 89027
Paradise Community Center
4775 S. McLeod
Las Vegas, NV. 89121
DMV
1780 E. Basin Road
Pahrump, NV. 89060
Clark County District Court
200 Lewis Avenue
Las Vegas, NV. 89155
DMV
305 Galletti Way
Reno, NV. 89512
Searchlight Community Center
200 Michael Wendall Way
Searchlight, NV. 89046
Nevada State Library and Archives
100 North Stewart St.
Carson City, NV. 89701
Laughlin Community Center
1975 Arie Avenue
Laughlin, NV. 89029
Las Vegas Library
833 Las Vegas Blvd. North
Las Vegas, NV. 89101
Nevada Department of Wildlife
Southern Region
4747 Vegas Drive
Las Vegas, NV. 89108
Nevada Department of Wildlife
Western Region
1100 Valley Road
Reno, NV, 89512
Nevada Department of Wildlife
Eastern Region
60 Youth Center Road
Elko, NV. 89512