Summer Wind Condominium Association
Board Meeting
March 9, 2015
MEETING MINUTES
I. The November 28, 2014 meeting of the Summer Wind Condominium Association
Board of Managers convened at 7:15 P.M. at First State Bank 74 S. Randall Rd. N.
Aurora, IL. A quorum was established with the following board members in
attendance.
I.
Quorum Call.
A: Authorized
Absent
U: Unauthorized
X: Present
Present
X
X
X
X
Board Title
Board Member
Kim McLeVain
Marlene Tare
President
Vice President
Laura Botolfson
Bob Bowling
Secretary
2nd VP
Also in attendance: Loree King representing Baum Property Management and one
several Homeowners in attendance.
II.
III.
IV.
Motion was made by Marlene Tare, to approve the minutes with the few
changes directed by Kim McLeVain of the November 28, 2014, Motion
seconded by Laura Botolfson. Motion carried.
Treasurers report: 1/3 1/2015
Old 2nd checking $166276.80
nd
Old 2 Reserve
$133926.57
1st State Bank
$207411.43
Chase Bk
_
$175318.94
CDARS
_
$205000.00
CDARS
_
$205000.00
CDARS
$205000.00
Total
$,1297933.74
Management Report:
Loree reviewed the following:
Doors have been ordered and will be completed as soon as they arrive. We
will keep the Board updated on this.
Door replacement – Bob motioned to no longer replace any more doors in the
association, most have been changed out that were reporting leaks, Becca
Brier recommended that doors be maintained by the Board rather than
replaced as the attorneys opinion reflected. Laura recommended that we ask
Pat’s opinion on the door issue. We will let the owners know on the
recommendation and any updates need to be sent to the homeowners.
Resolutions
Collection Resolution – Marlene motioned to approve the collection policy with a
2nd payment plan and to follow the eviction process if the unit has owners in the
unit. Laura Botolfson 2nd the motioned, all approved, motion carried.
Owners requested that we look at the numbers from the attorney to see what is
actually being collected and Liz needs to be involved, to see what the collection
information is.
Becca requested that we obtain the amount written off in 2014.
Pavers – Bob motioned to approve, Marlene Tsre 2md all approved
Delegation of Authority to Management – Bob Bowling motioned to approve,
Laura Botolfson 2nd, all approved, motioned carried
Contract approvals
Eissner garbage container pick up $87 a Saturday- Bob motioned to approve
Marlene Tare 2nd, all approved
Bob Bowling motioned to approved the contract for Eissner for $489.00 a month,
with the intention of looking at LED bulbs for the lights that screw in. Marlene
2nd, all approved, motion carried.
AAA – Bob motioned to approve the AAA wood replacement, Bob motioned to
approved, Laura 2nd all approved, motioned carried.
LED entry light replacement for a total of $356.00 – Bob motioned to approve,
Laura 2nd, all approved, motioned carried
Alarm detection $3083.79 per month (no increase from the last contract)– Bob
Bowling motioned to approve, Laura 2nd, all approved, motioned carried.
Modification
704 EV – dish – planting bed – Bob motioned to approve, Laura 2nd, all approved
1203 Foxhill – Bob motioned to approve, Laura 2nd, all approved
206 HC – Marlene motioned to approve, Laura 2nd, all approved
319 EV dish – Bob motioned to approve, Laura 2nd, all approved
Violations- reviewed by the Board –
Landscape replacement contracts – Zollers –– Bob Bowling motioned to approve
the landscape replacement contract with mulch to be included, Laura Botolfson
2nd, all approved. It was requested that Management draft a notice to the
homeowners regarding watering plants.
Debi Joy- owner will not be renting – matter is closed
517 EV – dispute lease charge – renting to son, request hearing- Laura motioned
for homeowner to request a hearing, Bob 2nd, all approved
Open Forum
Homeowners Concerns –
Please check Dorothy’s roof line when an inspection is done
Dog waste – Diane requested that something be put in a newsletter about leashes
and dog waste.
Write off – 416 HC – remove $25 in late fees, write off $4040.81 – Bob
Bowling motioned to approve the write off, Marlene Tare 2nd, all approved,
motioned carried.
Hearing 301 Hidden Creek – 24 month variance to rent unit – Bob Bowlingb
motion to deny request as it may set a precedent for others to rent, Laura
Botolfson 2nd the motioned, motioned carried.
V.
VI.
Next Meeting Date
July 27 2015 –
Adjournment- Kim McLeVain motioned adjourn the meeting at 8:50PM
Delinquencies were discussed.