Annual Meeting May 2011
EARL SHILTON TOWN COUNCIL
MINUTES of the ANNUAL TOWN COUNCIL MEETING
held at 7.30pm on
Wednesday 18th May, 2011
at The Methodist Hall, 21 Wood Street, Earl Shilton.
AM11/001
ELECTION OF TOWN COUNCIL MAYOR 2011 - 2012
It was proposed by Keith Leman that Denis Bown be Town Mayor for the forthcoming
civic year.
It was proposed by Richard Allen that Alan Greenwood be Town Mayor for the
forthcoming civic year.
It was proposed by John Brown that Roger Ellis be Town Mayor for the forthcoming
civic year.
A first round of voting was called - Denis Bown six votes in favour, Roger Ellis four in
favour, Alan Greenwood three in favour. Alan Greenwood stood down.
A second round of votes was called – Denis Bown seven in favour, Roger Ellis six in
favour
It was therefore AGREED that Denis Bown should be appointed Mayor.
The Mayor signed the acceptance of office declaration confirming adherence to the
Code of Conduct
AM11/002
ELECTION OF DEPUTY TOWN MAYOR 2011 – 2012
It was Proposed by Richard Allen that Alan Greenwood be appointed Deputy Town
Mayor for the forthcoming Civic Year - AGREED Unanimously
The Deputy Mayor signed the acceptance of office declaration confirming adherence to
the Code of Conduct
AM11/003
REPORT BY OUTGOING MAYOR - Councillor Roger Ellis.
The previous Mayor presented his report - copy attached.
AM11/004
MEMBERS PRESENT:
Denis Bown
Town Mayor
Councillors Richard Allen, John Bown, John Brown, Colin Ellis, Roger Ellis, Alan
Greenwood, Paul Gurney, Koreen Hubbard, Beverley Hutt, Keith Leman, Paul
Statham, Leonard Wood.
IN ATTENDANCE: 5 member of the public
Town Clerk Roger Lomas
Assistant Clerk Rachel Atkinson
Borough Councillors Chris Ladkin, Janice Richards
AM11/005
APOLOGIES
There were no apologies.
Chairman’s Initials_____________
Minuted page 10/1
Annual Meeting May 2011
AM11/006
DECLARATION OF INTEREST
Enduring declarations of interest were made by Koreen Hubbard in relation to the fact
that K2Media does the layout and sub-editing of the councils newsletter and by
Beverley Hutt in relation to the fact that her Playgroup staff supervise and manage the
summer Shilton-by-the-Sea event. There were no other declarations.
Members were reminded by the Clerk that new registereable interests forms must be
submitted to the Town Clerk to enable the register to be updated
AM11/007
CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING
It was RESOLVED that the Minutes for the meeting held on 20th April 2011 be confirmed
and signed as an accurate record.
Proposed
John Bown
Seconded Richard Allen
AM11/008
BRIEFING BY BOROUGH COUNCILLORS REGARDING WORKING
RELATIONSHIPS.
Cllrs Janice Richards and Chris Ladkin explained how the three levels of local
government. County, Borough and Town were interrelated. In particular they
emphasised the importance of continuing to press for funding for the continuing
redevelopment of the town centre.
Cllr Ladkin suggested that it would be helpful if the Borough Councillors met with the
Clerk and other Town Councillors every six months to coordinate activities. This offer
was accepted by the members and the Clerk will organise it.
AM11/009
ELECTION TO COMMITTEES
The Mayor asked why there was no listing on the agenda for the formation of a Finance
and General Committee and the Clerk responded that because there were momentous
decisions needed regarding the allocation and usage of very substantial sums relating to
‘s. 106’ and other funds it was important that full council should be involved in this
consideration.
The Mayor disagreed that full council should oversee this activity and in his opinion
the matter should revert to the committee.
It was RESOLVED that the Finance and General Committee be reinstated.
Proposed Denis Bown
Seconded Richard Allen
A vote was called
In favour 6
Against 5
Abstained 2
The RESOLUTION was carried.
Chairman’s Initials_____________
Minuted page 10/2
Annual Meeting May 2011
Appointed to
FINANCE & GENERAL PURPOSES COMMITTEE
Richard Allen
Koreen Hubbard
Denis Bown
Beverley Hutt
John Bown
Paul Statham
John Brown
Leonard Wood
Colin Ellis
Roger Ellis
LEISURE PARKS CEMETERY AND OPEN SPACES COMMITTEE
John Brown
Colin Ellis
Roger Ellis
Alan Greenwood
Beverley Hutt
Keith Leman
Paul Statham
PLANNING COMMITTEE
Richard Allen
Colin Ellis
Alan Greenwood
Paul Gurney
Koreen Hubbard
Beverley Hutt
Paul Statham
STAFFING COMMITTEE
Mayor
Deputy Mayor
Chair F&GP
Chair LPCOS
Colin Ellis (under the ‘one other councillor’ option)
STANDING ORDERS REVIEW COMMITTEE
Mayor
Deputy Mayor
Chair F&GP
Chair LPCOS
Chair Staffing Committee or nominee
PUBLIC EVENTS WORKING GROUP
Roger Ellis
John Brown
Beverley Hutt
Paul Gurney
Chairman’s Initials_____________
Minuted page 10/3
Annual Meeting May 2011
APPOINTMENT OF REPRESENTATIVES TO EXTERNAL BODIES
1.
It was AGREED that
Roger Ellis
Alan Greenwood should represent the Town Council at the following body
Community Forum
2.
It was AGREED that
Keith Leman, Alan Greenwood
should represent the Town Council at the following organisation
with attendance by John Brown Roger Ellis
Earl Shilton Town Centre Partnership
3.
It was AGREED that
Keith Leman
Should represent the Town Council at the following organisation
Earl Shilton Business Forum
4.
It was AGREED that
The Clerk
would represent the Town Council at the following organisations
HBBC Strategic Officers SUE Executive Board
HBBC Earl Shilton & Barwell Scrutiny Committee
AM11/10
APPOINTMENT OF CHEQUE SIGNATORIES – any two from
John Brown
Colin Ellis
Koreen Hubbard
Keith Leman
AM11/11
CO-OPTION OF A MEMBER FOR TOWNLANDS WARD.
The Mayor consulted with the Clerk regarding the procedure to be adopted for this item
and asked the Clerk to inform the meeting of the outcome.
All nominations for co-option had to be accompanied by the candidate’s agreement to
nomination either verbally if they were present or in writing otherwise. Nominations
without consent were invalid.
The Mayor objected to this requirement stating that he was not aware of this condition
and as his candidate had not provided a consent he proposed that this agenda item be
deferred until the next council meeting.
A discussion ensued with a member cautioning that there may be more than just the one
candidate, however the Mayor declined to call for nominations and instead called for a
vote on deferral.
Chairman’s Initials_____________
Minuted page 10/4
Annual Meeting May 2011
It was RESOLVED that item 10 on the agenda be deferred until the next council
meeting.
Proposed Colin Ellis
Seconded John Bown.
Carried unanimously.
AM11/12
TO APPROVE COMMUNITY GRANTS.
It was RESOLVED that the allocation of grants be referred back to the Finance and
General Committee.
Proposed John Bown
Seconded Richard Allen
Carried unanimously
AM11/13
TO CONFIRM COUNCILOR TRAINING DATE
It was confirmed that the councillor training date would be Wednesday 25th May 2011
at the Methodist Hall commencing 7.00pm
AM11/014
TIME AND DATE OF NEXT MEETINGS.
7.30pm 22nd June 2011 at The Methodist Hall, 21 Wood Street , Earl Shilton.
There being no other business the Town Mayor declared the Meeting closed at 8.25pm
Town Mayor’s Signature__________________________
Councillor Denis Bown
Date____________________
All relevant legislation was considered in producing the decisions contained within this document
Chairman’s Initials_____________
Minuted page 10/5