Area Management Committee (AMC) – Community Chest and Aerial Fund Grant
Application Form (please continue on a separate sheet if more space is required)
About you:
Your name
Who you are representing: Resident
Association/Group/Block/Estate/Village
(only CWH residents are able to apply)
Nearest Estate Office (If known)
Email contact
Telephone contact
Details of why funding is required:
Is it an event (e.g. a social gathering or activity to promote community cohesion under the aerial fund)
or Project (e.g. changes/improvements to communal areas, physical items under the community
chest)? Please specify details here:
Date of Event/Project
Location of Event/Project (please provide full
address)
Summary of Event /Project
Cost of Event/Project (including cost breakdown
where applicable) Please include details of any
ongoing maintenance cost if applicable
Will the Event/Project be free of charge for
participants, or do you intend to charge in addition
to the grant money? please specify how much will
be charged
Approximate number of people who will benefit
How do you intend to let your fellow residents know
about the event/project?
Do you require assistance with advertising the
event/project to residents? If so, please ensure that
your application is made in plenty of time before the
event/project to enable us to assist
Who will benefit – general public, elderly, young
people etc?
1.
2. Yes/No
What is the benefit of the project to residents?
Has the project previously been supported or
agreed by CWH? Please provide details
Does the project have clear resident support?
Please provide details
Do you have your local Councillors’ support?
Please provide details
Have you had a previous successful bid approved
by the AMC in the last financial year? Please
provide details
Have you received a similar fund from another
grant for this project or a similar project in the last
financial year? Please provide details
Applicant Signed*………………………………………..
Date ………………………………………………………
Please be advised that by signing this form, you are agreeing to be bound by the Procedures and Terms & Conditions
overleaf.
CityWest Homes Funding Grant
Procedure, Terms & Conditions
Application
The community chest and aerial funds are not to be used as a
revenue grant for ongoing projects. The aim of the grants are to
enable as many different groups to benefit from community funds.
Therefore, if your group has received funding in the past it may not
be successful for a second time.
Purpose of the Community Chest and aerial funding
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6.
Following the vote; the AMC Company Secretarial Assistant on behalf of
the AMC will inform the applicant in writing whether their application has
been successful.
7.
If the application is successful and the applicant is a recognised
Residents Association or other recognised Community Group, the
Association or Group will need to provide the funds upfront and
submit an invoice to the AMC Company Secretarial Assistant within
one month of the Event or Project, for reimbursement.
8.
If the successful applicant is not a recognised Residents Association
or Community Group and does not have sufficient access to funds,
the AMC will consider providing all of the requested funds up front to
enable the Event or Project to take place. Applicants are required to
send supporting documentation in the form of receipts to the AMC
Company Secretarial Assistant within one month of the expenditure
to show that the funds have been utilised as approved and pay back
any surplus unspent. In the event that an applicant refuses or is
unable to pay back any surplus within a reasonable time, CWH
reserves the right to take action to recover these sums and the
applicant may be banned from requesting any CWH or Council
funding in the future.
9.
Successful applicants will also be required to produce a brief report
following the Event/Project, as well as receipts for all monies spent,
within one month of the expenditure. Applicants will be sent a
template report to complete. Once completed, the report and receipts
should be sent to the AMC Company Secretarial Assistant. If the
applicant requires administrative assistance in completing the report,
they should contact the Residents Relations Team who will provide
help to complete.
To enhance the quality of life for residents and those visiting
our estates.
To promote positive relationships between the AMC’s and the
areas they are responsible for.
To fund events, environmental improvement and other projects
in the areas AMCs are responsible for.
Who can apply?
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Any individual CWH resident - assistance to fill in form or
obtain quotes from suppliers will be provided by a member of
the Resident Relations Team if required.
Any group of local CWH residents - priority will be given to
those groups that are recognised – for example, Residents’
Associations, Community Groups and other with a constitution
that predominantly service our residents.
TMOs- may apply for funding however, they can not apply for
anything that the TMO is already obliged to provide under its
management agreement with the Council.
Elected and co-opted members of the AMC are excluded from
making an application. However, if an AMC member is also a
member of a Residents’ Association or Community Group, this
does not preclude such groups from making applications, as
long as the application is completed and signed by a different
member of the group. The AMC member must excuse
themselves from voting on that particular application.
Although CityWest Homes (CWH) staff may assist residents in
completing an application form from an administrative point of
view, the application must be instigated by the resident.
The Community Chest fund should only be used for ‘Events’ or
changes/improvements to communal areas (‘Projects’), where
estate teams or CWH do not have access to other funds.
The Aerial Fund should be used for events or public space
changes, where estate teams or CWH has no access to other
funds.
Procedure, Terms & Conditions
1.
The grant application form should be completed by the
applicant group and sent to the Resident Relations team. If the
applicant requires assistance with completing the form, they
should contact the Resident Relations team who will provide
help to fill in the form if needed (contact details below).
2.
Applications must be made no later than two calendar months
prior to the date that the Event is to take place or Project is to
commence, in order to allow sufficient time for processing.
Applications received within one month of the required date will
be processed and considered at the sole discretion of the
AMC. The Event or Project applied for must be held or
delivered in the same financial year that the application is
made. If the Event Project is not held or delivered in the
financial year the applicant will be required to return all grant
monies awarded to CWH within a reasonable time. CWH
reserves the right to take action to recover these sums and the
applicant may be banned from requesting any CWH or Council
funding in the future.
3.
All sections on the form should be completed and signed by
the applicant to confirm acceptance of these terms and
conditions.
4.
All applications must be accompanied by a minimum of two
quotes, or prices from a retailer or supplier to support the
amount requested.
5.
The applications will be evaluated by the Resident Relations
team and AMC Company Secretarial Assistant to ensure that
all applications comply with these procedural requirements and
will then be circulated to the AMC to vote.
10. Successful applicants may be required to become involved in further
publicity, which might include but is not limited to, entry of their name
and details of the Event or Project in CWH publications and website.
11. The Community Chest is intended to benefit as many residents as
possible therefore the AMC will seek to avoid giving more than one
grant per group or applicant within the same financial year. Also the
community chest is a one off grant and will not fund on-going
projects/events made by the same applicants.
12. The AMC’s decision to award funding is final. The AMC may at its
discretion advise the applicant the reasons why the application has
not been successful to assist with further or revised applications but
is not obliged to enter into further correspondence on the matter. An
application that is unsuccessful at one meeting may be resubmitted
at a later date to the AMC although this does not guarantee that the
application will be successful if subsequently re-submitted.
13. CWH cannot guarantee the performance of any third party or product
and shall not be liable for any act or default by a third party engaged
by the applicants to perform any services or provide products paid
for from the Community Chest or aerial fund. CWH will have no
liability whatsoever for any injuries, losses, costs, damage or
disappointment of any kind resulting in whole or in part, directly or
indirectly from acceptance of the funds. Nothing in this clause shall
limit CWH’s liability in respect of death or personal injury arising out
of its own negligence or arising out of fraud.
Contact Details:
AMC Company Secretarial Assistant
Governance & Company Secretarial Team
21 Grosvenor Place
London
SW1X 7EA
Tel: 020 7245 2388
Email: governance@cwh.org.uk
Residents Relations Team (South & Central)
137 Lupus Street
London
SW1V 3EN
Tel: 020 7245 2900
Email: residentrelations@cwh.org.uk
Residents Relations Team (North & West)
155 Westbourne Terrace
London
W2 6JX Tel: 020 7245 2900
Email: residentrelations@cwh.org.uk