James B. Pendleton
Faculty/Staff-Student Collaborative Research & Production Grants
Fall 2012 and Spring 2013 Semesters
GRANT PROPOSAL GUIDELINES
How to Apply for a Grant:
Faculty, staff, and students applying for a Pendleton Faculty/Staff-Student Collaborative
Research and Production grant must submit a typed formal proposal that is no more than
two pages in length, and a typed proposed budget that is no more than one page in length
(the total proposal, including the budget, cannot exceed three typed pages) addressing the
following:
1. Scope of the Project: Outline the specific limits of the proposed project; what
exactly will be done, and if applicable, what related work will not/cannot be done.
2. Implementation of the Project: Identify traditional methods and fully describe
innovative methods. Identify resources and explain their integration into the project.
Give duration of the project, anticipated schedule if project is divided into parts, and
who will evaluate? How? When? What other funding sources and/or release time
have you received for the proposed project, including previous Pendleton funds?
3. Benefits of the Project: What are the benefits of this project to the applicant's(s’)
professional development, and what are the benefits to the Park School/IC/broader
academic community?
Finally, a signed and dated copy of the signature page, which is attached to the back of
these guidelines, must be stapled to the front of the proposal. All applicants for a specific
collaborative grant (students, faculty, staff) must EACH sign a copy of the attached
signature page. No electronic proposals will be accepted. If a faculty member, staff
member, or student is not studying at the main campus of Ithaca College, faxed grant
proposals will be accepted in the Dean’s office at (607) 274-1108.
Proposal Submission Deadline: The deadline to submit a Pendleton Faculty/Staff-Student
Collaborative Research & Production Grant proposal for the fall 2012 or spring 2013
semester is Monday, April 2, 2012 at 5 p.m. EST. Proposals must be submitted to the Park
School Dean’s office. Projects must be completed by May 15, 2013.
Scope and Eligibility of Grants: James B. Pendleton Faculty/Staff-Student Collaborative
Research and Production Grants are open to full-time staff and full-time tenure eligible or
renewable fixed-term faculty of the Roy H. Park School of Communications at Ithaca
College, and all full-time enrolled Park School students. Faculty and staff who are on
sabbatical or who are planning to be on sabbatical during any part of the grant application
year are eligible for the grants. The grants are not available to students graduating prior to
December 2012. Faculty and staff, in collaboration with a Park School student or group
of students, may apply for grants up to $5,000. The amount for the grant requested must
be specified in the grant application. Projects may be partially funded.
Definition of Research and Production: The words "Research and Production" are broadly
defined to include such activities as various scholarly research projects, creative writing, film
and video production projects. The faculty/staff-student grants may be used to supplement
an individual or group student project that is part of an entire class.
Projects that have a specific outcome—such as an article, book, film or video, course
material, or concrete project outcomes—are likely to be more competitive than others.
Projects that represent a departure from one's documented areas of qualification—or that
cross disciplinary boundaries—are welcomed, but require careful documentation of the
investigator's preparedness, the project’s feasibility and significance. A one-page detailed
projected budget listing every anticipated major expense must be submitted with the
application. An insufficient budget may detract from the overall quality of the application.
Eligible Activities: Appropriate activities for this grant include scholarly and/or creative
endeavors, including, but not limited to, instructional development, production projects, and
research activities.
Other Requirements: All Pendleton Faculty/Staff-Student Collaborative Research and
Production Grant recipients may be required to make a public presentation on the results of
their grant projects at a public colloquia series held during the academic year following the
completion of the grant project. Any use of the grant-funded project, including future
screenings of films and videos, publication of research, or displays of art, must give written
credit to the funds provided by the Pendleton grant. The credit must include the following
precise language: “made possible in part by a James B. Pendleton Grant from the Roy H.
Park School of Communications at Ithaca College.” Please note that the full name of Mr.
Pendleton should always be used when crediting the grant. Any requests to not give credit to
the grant, for any reason, must be submitted in writing to the Dean of the Roy H. Park School
of Communications for the Dean’s approval in advance of a publication, film/video
screening, display of art, or other outcome of the grant project.
Grant recipients are required to submit a one-page, double-spaced typed report on the
outcome of their grant project, including a narrative of the project, outcomes, and itemized
budget reflecting actual grant expenditures. The report should be submitted to the Associate
Dean of the Park School of Communications by May 31st of the grant time period. All
reports will be kept in a file that will be available, upon request, to faculty and staff for future
reference. Failure to submit a report will result in the grant recipient being ineligible
for future Pendleton grants until the report is submitted.
Budgetary Guidelines: Pendleton Faculty/Staff-Student Collaborative Research and
Production Grants may not be used for the following purposes:
1.
2.
3.
4.
5.
6.
7.
8.
As salary or payment directly to the recipient
As a salary or payment directly to a relative of the recipient
To employ any individual who is currently on the payroll of Ithaca College
To incorporate a for-profit or not-for-profit company
To pursue advanced degrees
To support self-publishing of any kind
To support personal web sites
To purchase computers or other types of equipment, such as cell phones and other
audio/video/film/camera equipment
9. To purchase software for personal computers
10. To pay for salaries, services and/or other items that were not part of the approved
grant application.
Pendleton Faculty/Staff-Student Collaborative Research and Production Grants may be used
for the following purposes:
1. To pay for services and/or items associated with the cost of a project, such as
purchasing supplies, products and services, or travel costs associated with the
project. Services can be covered as long as the providers are not employed at
Ithaca College, with the exception of a student who is employed by Ithaca
College. All travel related expenses will be handled in the normal routine manner
using the Ithaca College travel authorization and expense report forms. All
signatures are required as normal.
2. To hire an IC student employee provided the work hours required per week do not
exceed the maximum that is legally permitted which is, during the academic year,
20 hours per week. Students must fill out the appropriate paperwork at the
Student Employment office to be eligible to work on campus. Prior to a student
being hired, the faculty member must provide information concerning the student
(i.e., name, ID#, hours working per week) to the appropriate department
administrative assistant so they can enter it online to generate a time reporting
account for the student. The current minimum hourly wage is $7.25.
Original receipts are required as documentation for all reimbursed expenses, and must be
dated for the College’s fiscal year during the grant period (June 1, 2012-May 31, 2013).
Any project expense that varies drastically from the original approved proposal will
not receive funding. Recipients must submit final receipts for reimbursement no later than
May 15, 2013.
Grant recipients must meet with their department administrative assistant to discuss the
payment plan for the proposed budget. The recipient must provide a copy of the approved
budget to the administrative assistant before any payment can take place.
As a general guideline, the grant can be used for things that would normally be covered out
of a department operating account. Specific questions concerning what can or cannot be
funded by Pendleton Faculty/Staff-Student Collaborative Grants should be addressed to
Karen Wheeler in the Dean's Office (tel. 274-3894, email: kwheeler@ithaca.edu).
Grant Review and Selection Process: The Pendleton Grants Committee will review all
proposals and make final recommendations to the Dean of the Roy H. Park School of
Communications. Applicants will be notified no later than April 25, 2012 on the outcome of
their application. Further questions concerning the grants may be addressed to the committee
chair, Associate Dean Virginia Mansfield-Richardson (tel. 274-1021, email address:
vmansfield@ithaca.edu).
SIGNATURE PAGE
James B. Pendleton
Faculty/Staff-Student Collaborative Research & Production Grants
For fiscal year June 1, 2012 to May 31, 2013
NOTE: A signed copy of this signature page must be stapled to the front of the grant
proposal after reading the attached grant guidelines.
Submission deadline: April 2, 2012 at 5 p.m. EST
I have read, understand and accept the conditions of the award as outlined in the James B. Pendleton
Faculty/Staff-Student Collaborative Research and Production Grant Guidelines.
Name:__________________________________________________________
Please print or type your full name
Signature:_________________________________________________________________
Date:____________________
Grant Amount Requested (cannot exceed $5,000): $________________________________
Have you received other funding and/or release time for this same project? ___________
If so, how much and from what source? _______________________________________
Check all categories below that describe this proposal:
___ Video Production
___ Film Production
___ Still Photography
___ Research
___ Exhibition
___ Other (describe briefly) __________________________________________
NOTE: Each member of the collaborative team must sign a separate signature page.