Victorian VET Student Statistical Collection
Guidelines  2014: Validation Supplement
Issued December 2013
Version 1
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Title:
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement Version 1. Issued December 2013
Published by:
Training Market Operations
Higher Education and Skills Group
Department of Education and Early Childhood Development
2 Treasury Place
East Melbourne VIC 3002
Postal address:
PO Box 266
Melbourne VIC 3001
Telephone:
Facsimile:
Email:
1300 842 754
(03) 9637 3641
Statscollection@edumail.vic.gov.au
Published on:
http://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx
Revised:
December 2013
Authorised by:
The Victorian Government
1 Treasury Place
East Melbourne VIC 3002
© Copyright State of Victoria 2013
This publication is copyright. No part may be reproduced by any process except in accordance with
the provisions of the Copyright Act 1968.
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2014 Validation Supplement
Contents
Validation Information
4
Purpose .................................................................................. 4
Summary of changes .............................................................. 4
Summary of changes cont: ..................................................... 5
Summary of changes cont: ..................................................... 6
Validation Errors
9
Validation Process - continued ............................................... 9
NAT00010 – Training Organisation file ................................. 10
Form validation errors in the NAT00010 ...................... 10
Content validation errors in the NAT00010.................. 11
NAT00020 – Training Organisation Delivery Location file ..... 12
Form validation errors in the NAT00020 ...................... 12
Content validation errors in the NAT00020.................. 14
NAT00030 – Course file ....................................................... 16
Form validation errors in the NAT00030 ...................... 16
Content validation errors in the NAT00030.................. 19
NAT00060 – Module/Unit of Competency file ....................... 23
Form validation errors in the NAT00060 ...................... 23
Content validation errors in the NAT00060.................. 25
NAT00080 – Client file .......................................................... 27
Form validation errors in the NAT00080 ...................... 27
Content validation errors in the NAT00080.................. 31
NAT00085 – Client Postal Details file ................................... 37
Form validation errors in the NAT00085 ...................... 37
NAT00085 – Client Postal Details file ................................... 39
Content validation errors in the NAT00085.................. 39
NAT00090 – Client Disability file ........................................... 40
Form validation errors in the NAT00090 ...................... 40
Content validation errors in the NAT00090.................. 40
NAT00100 – Client Prior Educational Achievement file......... 42
Form validation errors in the NAT00100 ...................... 42
Content validation errors in the NAT00100.................. 43
NAT00120 – Enrolment file ................................................... 44
Form validation errors in the NAT00120 ...................... 44
Content validation errors in the NAT00120.................. 55
NAT00130 – Qualification Completed file ............................. 88
Form validation errors in the NAT00130 ...................... 88
Content validation errors in the NAT00130.................. 90
Validations listed in numeric order
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2014 Validation Supplement
Validation Information
Purpose
This document outlines validations that will be applied to VET provider data
submitted to the Department of Education and Early Childhood Development
Higher Education and Skills Group (the Department) Skills Victoria Training
System (SVTS).
This information is intended to assist providers to submit data consistent with
the Department’s quality requirements.
Please be aware that validation error messages and descriptions may be changed
from time to time to assist training providers to understand and rectify the error.
All data submitted must be consistent with the latest version of the Victorian
VET Student Statistical Collection Guidelines available at
http://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx
Summary of changes
Changes introduced in version 1 of the Validation Supplement 2014 include:
NAT00010 file
Added new warning:
 10020: The Registered Training Organisation must match the Legal
name.
Added new form validation rules:
 10019: The Software vendor E-mail address must be a valid format.
Added new content validation rules:

103705: Postcode must be a valid Australia Post postcode
NAT00020 file
Added new form validation rules:
 20019: The state identifier must be 99 when postcode is "OSPC".
Added new content validation rules:
 20020: The Address details must not change for an existing unique
Training Organisation Delivery Location Identifier.
 203707: State Identifier must match the Postcode as defined by
Australia Post
 20017: The Address Street Number must not be blank.
 20018: The Address Street Name must not be blank.
NAT00030 file
Added new content validation rules:
 30021: Qualification/Course Recognition Identifier must be 13 when the
Qualification/Course Identifier is a Skill Set in TGA.
 30022: The Qualification/Course Identifier must be a recognised Skill
Set in TGA when the Qualification/Course Recognition Identifier is "13".
 30023: For Skillsets the Qualification/Course Level of Education
Identifier must be 991.
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Summary of changes
cont:
NAT00080 file
Added new form validation rules:
 80053: The state identifier must be 99 when the postcode is OSPC.
 80054: The Postcode must be "OSPC" when State Identifier is "99".
 80055: The Year Highest School Level Completed must be "@@@@"
when School Level Completed is "02".
 80056: Proficiency in Spoken English must be blank when Main
Language is 1201 (English), 9700 (Sign Language), 9701 (Auslan),
9702 (Makaton), 9799 (Sign languages, not elsewhere classified) or
@@@@ (Not specified).
 80059: It is expected that a student be over 14 years of age to be
enrolled in VET training activity.
 80060: The State Identifier must not be blank.
 80061: Unique Student Identifier must be blank.
Added new content validation rules:
 803705: Postcode must match Australia Post postcode
 80057: The Address Street Number must not be blank when postcode
is not "OSPC", "0000" or "@@@@".
 80058: The Address Street Name must not be blank when postcode is
not "OSPC", "0000" or "@@@@".
Added new warning:
 80059: It is expected that a student be over 14 years of age to be
enrolled in VET training activity.
NAT00085 file
Added new form validation rules:
 85044: The state identifier must be 99 when postcode is "OSPC".
 85045: The Postcode must be “OSPC” when State Identifier is "99".
 85048: The E-mail address must be a valid format.
Added new content validation rules:
 853705: Postcode must match Australia Post postcode
 85046: The Address Street Number must not be blank when postcode
is not "OSPC", "0000" or "@@@@".
 85047: The Address Street Name must not be blank when postcode is
not "OSPC", "0000" or "@@@@".
Summary of changes
cont:
NAT00120 file
Added new content validation rules:
 120080: Associated Course Identifier must be blank.
 120081: National Funding Source Code must be "30" (International Full
Fee-Paying student) when training delivery is overseas.
 120082: Specific Funding Identifier in NAT00120 must be blank.
 120084: Qualification/Course Level of Education Identifiers 213 and
222 are no longer valid for VET enrolments starting on or after
1/1/2014.
 120085: This student has been reported in a Government Funded
course but is at school and therefore not eligible for government
funding.
Amended warning:
 120083: This student has enrolled in a Foundation Course but has Prior
Education of Diploma or above.
NAT00130 file
Added new Form validation rules:
 130012: The Year Program Completed cannot be blank.
 130013: The Course Commencement Date cannot be blank.
 130014: The Training Organisation Identifier cannot be blank.
Added new content validation rules:
 130011: The Course Commencement Date in NAT00130 must be the
same as the Course Commencement Date in NAT00120 for the same
enrolment.
Victorian VET Student Statistical Collection Guidelines – 2014:
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2014 Validation Supplement
Validation Information – continued
Reminder that SVTS
validations are updated
from time to time
SVTS validations are updated from time to time. This validation supplement will
be updated regularly to reflect changes in SVTS validations such as:
 categorisation of validations as FORM or CONTENT (Error or Warning)

addition or deletion of validations

activation status of validations

changes to check provider data against SVTS master reference data rather
than checking the corresponding details included in the provider’s own
submission.
Update and/or clarify wording of error descriptions or messages.
Validation Process
Validation in SVTS takes place in several steps.
Submission
As data files are selected for upload, the uploader checks file names and record
lengths and rejects inappropriate submissions. Files that pass these basic
checks automatically proceed to Form validation.
Form Validation
Form validation checks that the data in the submitted files is in the correct
structure and does some initial checking of valid values.
For example:
 Is there a value in a mandatory field? or
 Does the field contain the correct number of digits? or
 Does an entry in a date field conform to the correct date format?
Impact: One or more form errors mean the entire batch of NAT files is
rejected and must be fixed before resubmission.
Submissions that contain no Form errors automatically proceed to Content
validation.
Content Validation
Content validation checks that the entries make sense according to the
business rules and may rely on entries in other fields, reference tables, or even
other systems.
For example:
 Does the postcode relate to the suburb in the address? or
 Is the date of birth later than the collection year? or
 Does a student’s DELTA number in the NAT00120 file match that in DELTA?
Impact: A content Error for a record means the affected record(s) is not used
for business processes such as payment.
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Validation Process continued
Warnings
Some Content validations provide data Warnings. While Warnings do not by
themselves stop payment or other use of data by the Department, some
Warnings will alert you to changes you need to make to your data to allow
payment. Therefore, training providers must check all data that triggers
Warnings and correct details as necessary.
Warnings may be converted to Content Error validations over time and have
therefore been listed in the Content section. For example, a new validation may
be introduced as a Warning for a limited period to assist providers to prepare for
the implementation of a new Content validation.
Other Warnings will identify data that is unusual and requires checking and
possible correction to ensure that quality data is being submitted.
Warnings are clearly identified in the validation error lists available in both NAT
file order and numeric order at pages 10 and 93 respectively.
Impact: Training providers must check all data that triggers Warnings and
correct details as necessary. Affected record(s) are not excluded from
payment processes.
Business Process Validation
Records that pass Content validation are used for Department business
processes such as payment.
The Department business processes may apply further validations prior to using
the submitted data.
For example, the payment process allocates Reject Codes to some data that,
while it passes Form and Content validation, is not suitable for payment.
Claim Status Reject Codes and the SVTS Guide to Claims are available in the
Documents section of SVTS.
Note: Refer to the Victorian VET Student Statistical Collection Guidelines for
further information on business rules and valid values for each data field. The
latest guidelines are available at
http://www.education.vic.gov.au/training/providers/rto/Pages/datacollection.aspx
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Validation Errors
Validation Process continued
In the following sections, errors are listed for each NAT file and each
validation type (Form or Content or Warning).
The first 2 or 3 digits of each error code number identify the NAT file which
contains the primary data field used to trigger the validation.
Errors are listed in the order that the primary data field appears in the
relevant NAT file.
When attempting to resolve data errors, read the error message, error
description and where available, Hints carefully to see if the problem might
be due to a value in a different field or even a different NAT file. Many
validations check two or more fields to ensure that valid combinations have
been submitted.
In the error messages, a number enclosed by ”{ }” ie. “{0}” indicates that the
value of the field will be displayed to assist you to find the error and correct
the data.
A list of all errors (including Warnings) in numeric order can be found at page
93.
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NAT00010 – Training Organisation file
File name
NAT00010.txt
Form validation errors in the NAT00010
Field
10
Error
Type
Error
code
Error message
Description
Whole file
Form
10001
The Training
Organisation
(NAT00010) file must
contain only one record
but has "{0}" records.
10001: The Training
Organisation file must
contain exactly one
record.
Training
Organisation
Identifier
Form
10003
The Training
Organisation Id "{0}"
does not match the
Training Organisation Id
(TOID) "{1}" associated
with your login details.
10003: The Training
Organisation Identifier
must match the
Training Organisation
Identifier (TOID)
associated with the
user's login details.
Form
10004
The Training
Organisation Id (TOID)
"{0}" must be 10 digit
numeric.
10004: Training
Organisation Identifier
(TOID) must be a 10
digit number.
Training
Organisation
Name
Form
10017
The Training
Organisation Name
must not be blank.
10017: The Training
Organisation Name
must not be blank.
Training
Organisation
Type Identifier
Form
10018
The Training
Organisation Type Id
must not be blank.
10018: The Training
Organisation Type
Identifier must not be
blank.
Address First
Line
Form
10011
For Training
Organisation Name
“{0}” the Address First
Line must not be blank.
10011: The Address
First Line must not be
blank.
Address
Location –
Suburb, Locality
or Town
Form
10012
Address Location Suburb, Locality or
Town must not be
blank.
10012: Address
Location - Suburb,
Locality or Town must
not be blank.
Postcode
Form
10014
The Postcode must be
a four digit number.
10014: A Postcode
must be a four digit
number.
State Identifier
Form
10015
The State Id must not
be blank.
10015: The State
Identifier must not be
blank.
Contact Name
Form
10013
The Contact Name
must not be blank.
10013: The Contact
Name must not be
blank.
Telephone
Number
Form
10016
The Telephone Number
must not be blank.
10016: The Telephone
Number must not be
blank.
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Field
Error
Type
Error
code
Error message
Description
Hint
E-mail Address
Form
10006
The E-mail address
“{0}” must not contain
spaces and must
contain the '@' symbol,
which cannot be the
first or last character.
10006: The E-mail
address must not
contain any spaces and
must contain the '@'
symbol, which cannot
be the first or last
character.
Software
Product Name
Form
10010
Software product and
version details “{0}”
must have no more
than 20 alphanumeric
characters.
10010: Your student
management system
software product name
and version details
must have no more
than 20 alphanumeric
characters.
Software
Vendor E-mail
address
Form
10019
The Software Vendor
E-mail address "{0}" is
not valid.
10019: The Software
vendor E-mail address
must be a valid format.
10010: The software
product name you
provided in the
NAT00010 file has
more than 20
characters. You may
have to contact your
software vendor for
further assistance if you
cannot access this file
in your student
management system.
Content validation errors in the NAT00010
Field
Training
Organisation
Identifier
Training
Organisation
Name
Type
Error
code
Error message
Description
Hint
Content
10002
The Training
Organisation Id "{0}"
does not exist in the
Training Provider master
file. Training providers
that are not RTOs (eg
those only registered with
ACFE) can ignore this
error.
10002: The Training
Organisation Identifier
does not exist on the
national list of
Registered Training
Organisations.
Content
10020
The RTO name "{0}"
does not match the RTO
Legal Name "{1}" held in
SVTS.
10020: The Registered
Training Organisation
must match the Legal
name.
(Warning)
Address
Location –
Suburb,
Locality or
Town
Content
104652
Address Location Suburb, Locality or Town
"{0}" does not match the
Postcode "{1}"
104652: The Address
Location - Suburb,
Locality or Town must
be a valid location on
Australia Post records
for the reported
Postcode
Postcode
Content
103705
Postcode "{0}" does not
match a valid Postcode
as defined by Australia
Post.
103705: Postcode
must be a valid
Australia Post
postcode
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NAT00020 – Training Organisation Delivery Location file
File name
NAT00020.txt
Form validation errors in the NAT00020
Field
Error
code
Error message
Description
Hint
20001: Your
NAT00020 file has no
records. You may
have to contact your
software vendor for
further assistance if
you cannot correct this
file through your
student management
system.
Whole file
Form
20001
No records found in the
Training Organisation
Delivery Location
(NAT00020) file - this file
must have at least one
record.
20001: The Training
Organisation Delivery
Location file must
have at least one
record.
Training
Organisation
Identifier
Form
20013
The Training Organisation
Id (TOID) in the Training
Organisation Delivery
Location (NAT00020) file
"{0}" must match the TOID
in the Training
Organisation (NAT00010)
file "{1}".
20013: TheTraining
Organisation Identifier
(TOID) must match the
TOID in the Training
Organisation
(NAT00010) file.
Training
Organisation
Delivery
Location
Identifier
Form
20002
The Training Organisation
Delivery Location Id may
not be blank for Training
Organisation Delivery
Location Name "{0}" at
Address Location "{1}".
20002: The Training
Organisation Delivery
Location Identifier is
mandatory in each
record (cannot be
blank).
Form
20003
The Training Organisation
Delivery Location Id “{0}”
appears against more than
one location file record.
20003: Each record on
the Training Delivery
Location file must
have a unique Training
Organisation Delivery
Location Identifier and
each Training
Organisation Delivery
Location Identifier
must appear only once
in the file.
Form
20005
The Training Organisation
Delivery Location Name for
Training Organisation
Delivery Location ID "{0}"
at Address Location "{1}"
may not be blank.
20005: Each record on
the Training Delivery
Location file must
contain a Training
Organisation Deliver
Location Name (the
location name cannot
be blank).
Training
Organisation
Delivery
Location Name
12
Error
Type
DEECD
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20005: The Training
Organization Delivery
Location name in the
NAT00020 file is
missing. You must
provide a name for
each Training
Location.
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2014 Validation Supplement
Field
Error
Type
Error
code
Error message
Description
Hint
204616: You cannot
have two or more
training locations in
the NAT00020 with the
same name. Change
the training location
names so that they are
all different. You may
want to keep only one
record for each
postcode.
Form
204616
No more that one record
should exist for this
Training Organisation
Delivery Location Name
“{0}”
204616: No more than
one record should
exist for this Training
Organisation Delivery
Location Name.
Postcode
Form
20015
For Training Organisation
Delivery Location Id “{0}”
the Postcode must be a
four digit number, or
OSPC, or VIC.
20015: A Postcode
must be a four digit
number, or OSPC, or
VIC.
State Identifier
Form
20016
For Training Organisation
Delivery Location Id “{0}”
the State Id must not be
blank.
20016: The State
Identifier must not be
blank.
Form
20019
The State Id "{0}" must be
"99" when postcode is
"OSPC".
20019: The state
identifier must be 99
when postcode is
"OSPC".
Address
Location –
Suburb,
Locality or
Town
Form
20010
For Training Organisation
Delivery Location Identifier
"{0}" the Address Location
- Suburb, Locality or Town
must not be blank.
20010: Address
Location - Suburb,
Locality or Town must
not be blank.
Country
Identifier
Form
20014
For Training Organisation
Delivery Location Id “{0}”
the Country Id must not be
blank.
20014: The Country
Identifier must not be
blank.
Form
204648
Postcode is 'OSPC' for
Training Organisation
Delivery Location “{0}”.
Country Id is “{1}” for this
location but Country Id
cannot be '1100', '1101',
'1102' or '1199' for
locations with 'OSPC'
postcode .
204648: When
Postcode is 'OSPC',
Country Identifier
cannot be '1100',
'1101', '1102' or '1199'.
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Content validation errors in the NAT00020
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Field
Error
Type
Training
Organisation
Delivery
Location
Identifier
Content
Postcode
Error message
Description
20020
For Training Organisation
Delivery Location Identifier
"{0}" the location details
"{1}" have changed to "{2}".
20020: The Address
details must not
change for an existing
unique Training
Organisation Delivery
Location Identifier.
Content
20006
The Training Organisation
Delivery Location Name {0}
has an invalid Postcode
"{1}".
20006: Postcode must
be valid (must match a
postcode in the master
list).
Content
20011
The Training Organisation
Delivery Location Name {0}
has a Postcode "{1}" that is
not consistent with the
Address Location - Suburb,
Locality or Town "{2}".
20011: For postcodes
other than VIC or
OSPC, the Postcode
must be consistent
with the Address
Location - Suburb,
Locality or Town (ie;
match a
postcode/description
in the master list).
Content
204639
Training Delivery Location
{0} has a Postcode "{1}"
that corresponds to a
Postbox rather than a
physical address.
204639: The training
delivery location
Postcode must not be
a Postbox Postcode.
Location postcodes
must relate to a
physical address.
State Identifier
Content
203707
State Identifier "{0}" does
not match the Postcode
"{1}".
203707: State
Identifier must match
the Postcode as
defined by Australia
Post
Country
Identifier
Content
20012
Training Organisation
Delivery Location Name
“{0}” has postcode 'OSPC'
but the Country Id “{1}” is
not valid.
20012: Country
Identifier must not be
blank and must exist in
country master list if
Postcode is "OSPC”.
DEECD
Error
code
Version 1
20006: You must have
a valid Australia Post
postcode for each
record in the
NAT00020. Check the
existence of the
postcode against the
Australia Post listing at
www.austpost.com.au
through a postcode
search.
204639: Change the
postcode in the
NAT00020 to the
physical location
(Suburb, Locality or
Town) in which
training occurs. This
can be verified against
the Australia Post
listing at
www.austpost.com.au
through a postcode
search.
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2014 Validation Supplement
Field
Error
Type
Address Street
Number
Content
Address Street
Name
Content
DEECD
Error
code
Error message
Description
20017
The Address street number
must not be blank.
20017: The Address
Street Number must
not be blank.
20018
The Address street name
must not be blank.
20018: The Address
Street Name must not
be blank.
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NAT00030 – Course file
File name
NAT00030.txt
Form validation errors in the NAT00030
Field
Qualification/
Course
Identifier
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Error
Type
Error
code
Error message
Description
Hint
Form
30001
For Qualification/Course
Name “{0}” the
Qualification/Course Id “{1}”
must not be blank.
30001: The
Qualification/Course
Identifier is mandatory
for each record in the
Course (NAT00030)
file and must not be
blank.
30001: You have
created a course
record in the
NAT00030 file but no
Course code has been
allocated to this
course. The Course
code must not be left
blank.
Form
30002
The Qualification/Course Id
“{0}” for
Qualification/Course Name
“{1}” appears more than
once in the Course
(NAT00030) file.
30002: Each record on
the Course
(NAT00030) file must
have a unique
Qualification/Course
Identifier must occur
only once in the
Course file.
30002: You have used
this Course code for
more than one record
in the NAT00030.
There must be no
duplicate records in
this file. Check that the
correct Course code
has been entered and
remove all records that
have the same code.
Form
30313
For Qualification/Course
Name “{0}” the
Qualification/Course Id “{1}”
must not contain spaces.
30313: The
Qualification/Course
Identifier must not
contain spaces.
30313: In the
NAT00030 file, this
Course record has a
Course Code with
spaces in between.
Remove all spaces
from the code in this
file and also from the
NAT00120 and
NAT00130 files where
these codes appear.
Form
304501
Qualification/Course Id "{0}"
must only be reported in
your NAT00030 file if there
are Enrolment (NAT00120)
and/or Qualification
Completed (NAT00130)
records which report this
Qualifcation/Course Id.
304501: All
Qualification/Course
Identifiers in the
NAT00030 must also
exist in the Enrolment
(NAT00120) and/or the
Qualification
Completed
(NAT00130) file.
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Field
Error
Type
Error
code
Error message
Description
Hint
Qualification/
Course Name
Form
30004
For Qualification/Course Id
“{0}” the
Qualification/Course Name
“{1}” must not be blank.
30004: The
Qualification/Course
Name is mandatory for
each record in the
Course (NAT00030)
file and must not be
blank.
Nominal Hours
Form
30005
For Qualification/Course
Identifier “{0}” the Nominal
Hours “{1}” is not a valid
four-digit number.
30005: Nominal Hours
in the Course
(NAT00030) file must
be in 4 digit format.
30005: Nominal Hours
reported in the
NAT00030 file must
recorded in a four-digit
format with leading
zeros in the range
0001 to 9999.
Form
30015
Nominal Hours “{0}” for
Qualification/Course Id “{1}”
in the (NAT00030) file are
not valid for
Qualification/Course
Recognition Id “{2}”.
30015: If
Qualification/Course
Recognition Identifier =
14, Nominal Hours in
the Course (NAT00030)
file, must not equal
0000.
30015: In the
NAT00030 file, this
Course appears to be
relevant to the
organisation (Local
Course). The duration of
the course cannot be
zero hours. It must be
atleast 0001 or 0002
etc. hours.
Form
303401
Nominal hours in the
Course (NAT00030) file
"{0}" for
Qualification/Course Id "{1}"
must be between 0 and
9999.
303401:
Qualification/Course
nominal hours should
be between 0 and
9999 hours.
303401: In the
NAT00030 file, the
duration of the course
cannot be longer than
9999 hours.
Form
30017
For Qualification/Course Id
“{0}” the
Qualification/Course
Recognition Id must not be
blank.
30017: The
Qualification/Course
Recognition Identifier
must not be blank.
Form
303848
Qualification/Course Id "{0}"
has Qualification/Course
Recognition Id code 14
(indicating this is your
RTO's local course) but the
Qualification/Course Level
of Education Id "{1}" is not
in range 611-999.
303848: If
Qualification/Course
Recognition Identifier
= 14 then the
Qualification/Course
Level of Education
Identifier must be in
the range 611-999
Form
30016
For Qualification/Course Id
“{0}” the
Qualification/Course Level
of Education Id must not be
blank.
30016: The
Qualification/Course
Level of Education
Identifier must not be
blank.
Qualification/
Course
Recognition
Identifier
Qualification/
Course Level
of Education
Identifier
DEECD
Version 1
303848: This Course
appears to be relevant
to the organisation
(Local Course). The
Course Level of
Education must be
only one of the
following codes, 611 or
613 or 621 or 912 or
991 or 992 and 999.
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
code
Error message
Description
Hint
Qualification/
Course Field of
Education
Identifier
Form
303725
Qualification/Course Field
of Education Id “{0}” for
Qualification/Course “{1}” is
invalid.
303725:
Qualification/Course
Field of Education
Identifier must be
valid.
303725: In the
NAT00030 file, the
Field of Education
code is incorrect. It
must be a valid 4 digit
code. You may have to
contact your software
vendor for further
assistance.
ANZSCO
Identifier
Form
30011
For Qualification/Course Id
“{0}” the VET Flag is 'N'
therefore the ANZSCO Id
“{1}” must be set to
'NONVET’.
30011: If the VET Flag
in the Course
(NAT00030) file is set
to 'N', the ANZSCO
Identifier must be set
to 'NONVET'
30011: You have
created a course
record in the
NAT00030 file with a
VET Flag=N
representing a Hobby
or Enrichment
program. In the same
file the ANZSCO code
must only be
"NONVET".
Form
303830
ANZSCO Id “{0}” for
Qualification/Course “{1}”
must not be blank.
303830: ANZSCO Id
must not be blank.
303830: In the
NAT00030 file, the
ANZSCO code is
missing or has not
been exported.
Form
30012
For Qualification/Course
Identifier “{0}” the VET Flag
“{1}” must be either 'Y' or 'N'.
30012: The VET Flag
must be valid (ie;
either 'Y' or 'N').
30012: In the
NAT00030 file, the
VET Flag for this
course record is blank.
It must have the
values "Y" or "N".
VET Flag
18
Error
Type
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Content validation errors in the NAT00030
Field
Qualification/
Course
Identifier
DEECD
Error
Type
Error
code
Error message
Description
Content
304511
Qualification/Course Id
"{0}" has been reported in
your Course (NAT00030)
file with
Qualification/Course
Recognition Id "{1}". All
courses reported with
Recognition Id 11 or 12
must match a course on
SVTS's list of nationally
recognised training
(Recognition Id 11 =
Training Package,
Recognition Id 12 =
nationally accredited
course).
304511: Courses
reported with
Qualification
Recognition Identifier
11 or 12 must exist on
the register of nationally
recognised training.
training.gov.au provides
details of nationally
endorsed Training
Packages
(Qualification/Course
Recognition Id code 11)
or nationally accredited
Courses
(Qualification/Course
Recognition Id code
12).
Content
(Warning)
30018
For Qualification/Course Id
"{0}", the
Qualification/Course
Recognition Id "{1}"
indicates that this course is
your own RTOs local
course. The
Qualification/Course Id that
you have used matches
the Qualification/Course Id
for a nationally recognised
Course.
30018: The
Qualification/Course Id
and
Qualification/Course
Recognition Id must be
consistent. The
Qualification/Course
Recognition Id indicates
this course is your
RTO's local course but
the Qualfication/Course
Id matches a nationally
recognised qualification
or course.
Content
30022
Qualification/Course
Identifier "{0}", with
Qualification/Course
Recognition Identifier 13 is
not a recognised Skill Set
in TGA. When
Qualification/Course
Recognition Identifier is 13
the Qualification/Course
must be a Skill Set in TGA.
30022: The
Qualification/Course
Identifier must be a
recognised Skill Set in
TGA when the
Qualification/Course
Recognition Identifier is
"13".
Version 1
Hint
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Qualification/
Course
Recognition
Identifier
Error
Type
Error
code
Hint
30006: The
Qualification/Course
Recognition code
reported in the
NAT00030 must be
either: \'11\'-Nationally
accredited
qualification, \'12\'Nationally recognised
accredited course or
\'14\'-Other courses.
30006
For Qualification/Course Id
“{0}”, the
Qualification/Course
Recognition Id “{1}” is not
valid.
30006: The
Qualification/Course
Recognition Identifier
must be valid (ie
match a value in the
master list as
specified in the
Victorian VET Student
Statistical Collection
Guidelines).
Content
30008
For Qualification/Course Id
“{0}”, the
Qualification/Course
Recognition Id is 11,
therefore the
Qualification/Course Level
of Education Identifier “{1}”
must be within the range
211 to 621.
30008: If the
Qualification/Course
Recognition Id is 11,
the
Qualification/Course
Level of Education Id
must be within the
range 211 to 621.
Content
304515
For Qualification/Course Id
“{0}”, the
Qualification/Course
Recognition Id “{1}” is 11
or 12 therefore the VET
Flag “{2}” must be ‘Y’.
304515: If
Qualification/Course
Recognition Identifier
is 11 or 12 then VET
Flag must be "Y".
Content
30019
For Qualification/Course Id
"{0}", with
Qualification/Course
Recognition ID "{1}", the
Qualification/Course Level
of Education Id "{2}" is not
appropriate. For a
Qualification/Course
Recognition ID of 14 the
Qualification/Course Level
of Education ID must be >
= 621. For a
Qualification/Course
Recognition ID of 15 the
Qualification/Course Level
of Education ID must be <
= 421.
30019: The
Qualification/Course
Level of Education Id
is not appropriate for
the
Qualification/Course
Recognition Id which
indicates that this is a
local RTO course.
30021
For Qualification/Course
Identifier "{0}", the
Qualification/Course
Recognition Identifier "{1}"
must be 13 as the
Qualification/Course is a
Skill Set in TGA.
30021:
Qualification/Course
Recognition Identifier
must be 13 when the
Qualification/Course
Identifier is a Skill Set
in TGA.
Content
DEECD
Description
Content
(Warning)
20
Error message
Version 1
304515: In the
NAT00030 file,
change the VET Flag
from \'N\' to \'Y\'
since these are
nationally recognised
courses.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Qualification/
Course Level
of Education
Identifier
Qualification/
Course Field of
Education
Identifier
DEECD
Error
Type
Error
code
Error message
Description
Hint
Content
30007
For Qualification/Course Id
“{0}”, the
Qualification/Course Level
of Education Id “{1}” is not
valid.
30007: The
Qualification/Course
Level of Education Id
must be valid (ie
match a value in the
master list which is
based on the Level of
Education component
of the Australian
Standard
Classification of
Edcuation, ASCED,
which is available
from the ABS website
www.abs.gov.au).
Content
303851
For Qualification/Course Id
“{0}”, Qualification/Course
Level of Education Id “{1}”
is less than 621 which
indicates that the course is
a VET course but the VET
Flag “{2}” is not ‘Y’.
303851:
Qualification/Course
Level of Education
Identifier is less than
621, indicating the
course is a VET
course, but the VET
Flag is not 'Y'.
Content
30023
For Qualification/Course
Identifier "{0}", with
Qualification/Course
Recognition Identifier "{1}",
the Qualification/Course
Level of Education "{2}" is
not valid. The
Qualification/Course Level
of Education Identifier
must be 991 when
reporting a skill set.
30023: For Skillsets
the
Qualification/Course
Level of Education
Identifier must be 991.
Content
303999
The Qualification/Course
Field of Education Id "{0}"
reported for
Qualification/Course Id
"{1}" is not a valid value
for Field of Education.
Refer to the ABS ASCED
classification for details of
valid Field of Education
codes.
303999: The Field of
Education reported
must match a value in
ASCED classification
available on the ABS
website.
Version 1
303851: In the
NAT00030 file: If the
Level of Education is
correct, change the
VET Flag from \'N\' to
\'Y\' since these are
not hobby or
enrichment courses. If
the Level of Education
is not correct, fix the
Level of Education
and re-upload.
303999: Refer to the
ASCED classification
on the ABS website
for valid Field of
Education values. Log
an SVTS Enquiry if
you are unable to
determine the correct
Field of Education.
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
22
Error
Type
Error
code
Error message
Description
Hint
ANZSCO
(Occupation
Type) Identifier
Content
30010
For Qualification/Course Id
“{0}” the ANSCO Id “{1}” is
invalid.
30010: The ANZSCO
Identifier must be valid
(ie; match an
ANZSCO Identifier
from the master list
which is based on the
Australian and New
Zealand Standard
Classification of
Occupations which is
available from the
ABS website
www.abs.gov.au).
30010: In the
NAT00030 file, the
ANZSCO code is
invalid. This code
must not be blank and
should match against
a list maintained by
this system.
VET Flag
Content
304617
Qualification/Course "{0}"
has VET Flag "{1}" but
records exist on the
Qualification Completed
(NAT00130) file for this
course. Qualification
completions should only be
reported for courses with
VET Flag = 'Y'.
304617: Qualification
completion records
should only be
reported in the
NAT00130 for courses
that have VET Flag =
‘Y’.
304617: Remove
these records from the
NAT00130 file, since
these courses are of a
hobby or enrichment
nature as indicated by
the VET Flag="N" in
the NAT00030.
Content
30020
For Qualification/Course Id
"{0}" the VET flag is "{1}"
therefore the ANZCO "{2}"
is inconsistent with a
course that is classified as
VET.
30020: The ANZSCO
Identifier cannot be
‘NONVET’ if the VET
Flag in the Course
(NAT00030) file is set
to ‘Y’.
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
NAT00060 – Module/Unit of Competency file
File name
NAT00060.txt
Form validation errors in the NAT00060
Field
Error
Type
Error
code
Error message
Description
Hint
Module/Unit of
Competency
Flag
Form
60003
For Module/Unit of
Competency Id “{0}”, the
Module/Unit of Competency
Flag “{1}” must be ‘C’ or ‘M’.
60003: Module/Unit of
Competency Flag
must be 'C' or 'M'.
60003: In the
NAT0060 file, if the
program is a unit of
competency, the flag
must be "C". Else the
flag must be "M"
indicating that it is a
module.
Module/Unit of
Competency
Identifier
Form
60001
For Module/Unit of
Competency Name “{0}” the
Module/Unit of Competency
Id “{1}” must not be blank.
60001: The
Module/Unit of
Competency Identifier
is mandatory for each
record in the Module
(NAT00060) file and
must not be blank.
60001: You have
created a module or
unit record in the
NAT00060 file but no
module/unit code has
been allocated. The
module/unit code must
not be left blank.
Form
60002
The Module/Unit of
Competency Id “{0}” for
Module/Unit of Competency
Name “{1}” appears more
than once in the Module
(NAT00060) file.
60002: The
Module/Unit of
Competency Identifier
must be unique in the
Module (NAT00060)
file and must only
appear once.
60002: In the
NAT00060 file, you
have used this
module/unit code for
more than one
module/unit. Only one
code per module/unit
is necessary. Keep
only one record with
this module/unit code.
Remove all the others
records that have this
same code.
Form
60301
For Module/Unit of
Competency Name “{0}” the
Module/Unit of Competency
Id “{1}” must not contain
spaces.
60301: The
Module/Unit of
Competency Identifier
must not contain
spaces.
60301: In the
NAT00060 file, this
module/unit record
has a code with
spaces in between.
Remove all spaces
from the code in this
file and also from the
NAT00120 files
where these codes
appear.
DEECD
Version 1
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
24
Error
Type
Error
code
Error message
Description
Hint
60004: In the
NAT00060 file, this
module/unit record
has no name. All
modules/units must
have a name and
cannot be blank.
Module/Unit of
Competency
Name
Form
60004
For Module/Unit of
Competency Id “{0}” the
Module/Unit of Competency
Name “{1}” must not be
blank.
60004: The
Module/Unit of
Competency Name is
mandatory for each
record in the Module
(NAT00060) file and
must not be blank.
Module/Unit of
Competency
Field of
Education
Identifier
Form
60011
For Module/Unit of
Competency Id “{0}” the
Module/Unit of Competency
Field of Education Id must
not be blank.
60011: The
Module/Unit of
Competency Field of
Education Identifier
must not be blank.
VET Flag
Form
60006
For Module/Unit of
Competency Identifier “{0}”
the VET Flag “{1}” must be
either ‘Y’ or ‘N’.
60006: The VET Flag
must be valid (ie;
either 'Y' or 'N').
60006: In the
NAT00060 file, the
VET Flag for this
module/unit record is
blank. It must have the
values "Y" or "N".
Nominal Hours
Form
60007
For Module/Unit of
Competency Identifier “{0}”
the Nominal Hours “{1}” are
not a valid four-digit numeric
value.
60007: Nominal Hours
in the Module
(NAT00060) file must
be four digits.
60007: In the
NAT0060 the duration
of the module/unit in
hours must be
represented by four
numbers such as
0001 or 0123 etc.
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Content validation errors in the NAT00060
Field
Error
Type
Error
code
Error message
Description
Hint
Module/Unit of
Competency
Flag
Content
60009
Module/Unit of
Competency Id “{0}” with
Module/Unit of
Competency Flag ‘C’, is
not valid.
60009: Where a
Module has a
Module/Unit of
Competency Flag of C,
the Module/Unit of
Competency Id must
exist in the master list
which is based on
units of competency
specified in Training
Package qualifications.
60009: In the
NAT0060 file, if the
program is a unit of
competency, and the
flag is "C" It must also
match against a list
maintained by the
sytem.
Module/Unit of
Competency
Flag
Content
604516
Module/Unit of
Competency Id "{0}" exists
on the master list of Units
of Competency therefore
the Module/Unit of
Competency Flag "{1}"
must be 'C'.
604516: A record on
the NAT00060
(NAT00060) file
cannot be identified as
a module if that
record's Module/Unit
of Competency
Identifier exists on the
national list of all units
of competency that are
specified in a
nationally endorsed
Training Package.
Most probably, if you
are reporting a
nationally recognised
Unit of Competency,
you simply need to
update the Unit of
Competency flag to
"C". If you have
accidentally used a
national Unit of
Competency Identifier
for one of your local
modules, you will
need to log an SVTS
Enquiry requesting
advice on how to
correct this issue.
Module/Unit of
Competency
Identifier
Content
60010
Module/Unit of
Competency Id "{0}" has
nominal hours equal to
'0000'. This Module/Unit of
Competency does not
exist in the SVTS module
reference table so nominal
hours must not be zero.
60010: If the
Module/Unit of
Competency Identifier
does not exist in
module master lists
(based on Training
Package units of
competency and
modules that form part
of nationally accredited
courses) then Nominal
Hours must not equal
'0000'.
60010: This
Module/Unit appears
to be relevant to the
organisation (Local).
The duration of the
Module/Unit cannot be
zero hours.
Module/Unit of
Competency
Field of
Education
Identifier
Content
60005
Module/Unit of
Competency Id “{0}”has an
invalid Module/Unit of
Competency Field of
Education Id “{1}”.
60005: The
Module/Unit of
Competency Field of
Education Identifier
must be valid (ie;
match a Qualification
field of education
within the master list).
60005: In the
NAT00060 file, the
Field of Education
code for this
Module/Unit is invalid.
This code must not be
blank and should
match against a list
maintained by this
sytem.
DEECD
Version 1
December 2013
25
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
26
Error
Type
Error
code
Error message
Description
Hint
Content
60312
For Module/Unit of
Competency Id "{0}" the
Module/Unit Field of
Education Identifier (FOE)
Id is "{1}". Providers must
not use broad groups in
the Field of Education Id in
the Module/Unit of
Competency (NAT00060)
file. The last 2 digits for the
Field of Education must
not be zero.
60312: Providers must
not use broad Field of
Education codes for
the Field of Education
Id in the Module/Unit
of Competency
(NAT00060) file - that
is, the last 2 digits for
the field of education
must not be zero. Field
of Education is a
component of the
Australian Standard
Classification of
Edcuation, ASCED,
which is available from
the ABS website
www.abs.gov.au.
60312: In the
NAT00060 file, the
Field of Education
code for this
Module/Unit must not
end with "00". Only
broad groups of the
Field of Education end
with "00" . The
requirement is that you
submit the specific
group only which does
not end with "00".
VET Flag
Content
603416
For Module/Unit of
Competency Id “{0}”, the
Module/Unit of
Competency Flag is C and
therefore the VET Flag
must be Y.
603416: If the
Module/Unit of
Competency Flag is
set to C, the VET Flag
must be set to Y as all
units of competency
are of vocational
intent.
603416: In the
NAT0060 file, if the
program is a unit of
competency, and the
flag is "C" the VET
Flag must be set to
\'Y\'.
Nominal Hours
Content
603420
The Nominal Hours “{0}”
for Module/Unit of
Competency “{1}” cannot
exceed 1500.
603420: Module
nominal hours must be
between 0000 and
1500.
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
NAT00080 – Client file
File name
NAT00080.txt
Form validation errors in the NAT00080
Field
Error
Type
Error
code
Error message
Description
Hint
Form
80001
For Client Name “{0}”, the
Client Id “{1}” must not be
blank.
80001: The Client
Identifier in the Client
(NAT00080) file is
mandatory, it must not
be blank.
80001: In the
NAT00080 file, you
have created a student
record but no code
has been allocated to
this student. The
record must contain a
student code and must
not be left blank.
Form
80002
There is more than one
record for Client Id “{0}” in
this file.
80002: Each record on
the Client (NAT00080)
file must contain a
unique Client Id and
each Client Id must
appear no more than
once in the Client file.
80002: In the
NAT00080 file, you
have created this
student record with
this code more than
once. Keep only one
record for this student.
Form
80003
The Client Id "{0}" for Client
Name "{1}" has no
associated entries in either
the enrolment (NAT00120)
file or the qualifications
completed (NAT00130) file.
80003: The Client
Identifier on the Client
(NAT00080) file must
also exist on the
Enrolment
(NAT00120) and/or the
Qualification
Completed
(NAT00130) file.
Name for
Encryption
Form
80045
For Client Id “{0}” the Name
for Encryption must not be
blank.
80045: The Name for
Encryption must not be
blank.
Highest School
Level
Completed
Form
80041
For Client Id “{0}” the Highest
School Level Completed
must not be blank.
80041: The Highest
School Level
Completed must not
be blank.
Form
803236
For Client Id "{0}" in the
Client (NAT00080) file, the
Highest School Level
Completed is "{1}" therefore
Year Highest School Level
Completed "{2}" must be
@@@@.
803236: If Highest
School Level
Completed in the
Client (NAT00080) file
is 02 the Year Highest
School Level
Completed must be
@@@@.
Client
(Student)
Identifier
DEECD
Version 1
803236: In the
NAT00080 file, the
Highest School Level
Completed = \'02\' (Did
not go to School).
Change the value in
the field Year Highest
School Level
Completed to
"@@@@".
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
code
Error message
Description
Hint
Form
803745
For Client Id “{0}” the Highest
School Level Completed is
“{1}” therefore the At School
Flag must be N.
803745: If on the
Client (NAT00080) file
the Highest School
Level Completed = 02
(Did not go to School),
the At School Flag
must be N.
803745: In the
NAT00080 file, the
Highest School Level
Completed = \'02\'
(Did not go to School).
Change the value in
the At School Flag
field from \'Y\' to \'N\'.
Form
80046
For Client Id “{0}” the Year
Highest School Level
Completed must not be
blank.
80046: The Year
Highest School Level
Completed must not
be blank.
Form
80055
For Client ID "{0}", the Year
Highest School Level
Completed "{1}" must be
"@@@@" when Highest
School Level Completed is
02.
80055: The Year
Highest School Level
Completed must be
"@@@@" when
School Level
Completed is "02".
Sex
Form
80005
For Client Id “{0}” with Client
Name “{1}”, the value “{2}” is
not a valid Sex.
80005: Sex on the
Client (NAT00080) file
must be valid (ie; M or
F or @).
80005: In the
NAT00080 file, sex
must be only one of
these values, "Y" or
"N" or "@" and must
not be left blank.
Date of Birth
Form
80006
For Client Id “{0}” with Client
Name “{1}”, the value “{2}” is
not a valid Date of Birth.
80006: The Date of
Birth on the Client
(NAT00080) file must
be valid (8 digits in the
format DDMMYYYY as
specified in the
Victorian VET Student
Statistical Collection
Guidelines).
80006: In the
NAT00080 file, the
Date of Birth of the
student must be an
eight digit number. Eg.
01012000
representing 01
January 2000.
Postcode
Form
80030
For Client Identifier “{0}” with
Client Name “{1}”, the
Postcode is not a four digit
number, OSPC or @@@@.
80030: A Postcode
must be a four digit
number, or OSPC, or
@@@@.
80030: In the
NAT00080 file, the
Postcode must be a
four digit number. If
the student is an
overseas student use
the postcode "OSPC".
Where a student has
not provided a
postcode use
"@@@@".
Form
80054
For Client ID "{0}", the
Postcode "{1}" must be
"OSPC" when State Identifier
is 99.
80054: The Postcode
must be "OSPC" when
State Identifier is "99".
Form
80042
For Client Id “{0}”the
Indigenous Status Id must
not be blank.
80042: The
Indigenous Status
Identifier must not be
blank.
Year Highest
School Level
Completed
Indigenous
Status
Identifier
28
DEECD
Error
Type
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Error
code
Error message
Description
Hint
Main
Language
Other Than
English
Spoken at
Home Identifier
Form
80044
For Client Id “{0}” the Main
Language Other Than
English Spoken at Home Id
must not be blank.
80044: The Main
Language Other Than
English Spoken at
Home Identifier must
not be blank.
Labour Force
Status
Identifier
Form
80043
For Client Id “{0}” the Labour
Force Status Id must not be
blank.
80043: The Labour
Force Status Identifier
must not be blank.
Country
Identifier
Form
80040
For Client Id “{0}” the
Country Id must not be
blank.
80040: The Country
Identifier must not be
blank.
Disability Flag
Form
80013
For Client Id “{0}” with Client
Name “{1}”, the Disability
Flag “{2}” must be ‘Y’, ‘N’, or
‘@’.
80013: The Disability
Flag on the Client
(NAT00080) file must
be valid (ie; either 'Y',
'N' or '@').
Form
80014
For Client Identifier “{0}” with
Client “{1}”, the Disability
Flag is ‘Y’, but there are no
disability records on the
Client Disability (NAT00090)
file.
80014: If the Disability
Flag on the Client
(NAT00080) file is 'Y',
disability records must
exist for this client on
the Client Disability
(NAT00090) file.
Form
80016
For Client Identifier “{0}” with
Client “{1}”, the Prior
Educational Achievement
Flag “{2}” must be ‘Y’, ‘N’, or
‘@’.
80016: The Prior
Educational
Achievement Flag on
the Client (NAT00080)
file must be valid (ie;
either 'Y', 'N', or '@').
Form
80017
For Client Identifier “{0}” with
Client Name “{1}”, the Prior
Educational Achievement
Flag is ‘Y’, but there are no
prior educational
achievement records on the
Client Prior Educational
Achievement (NAT00100)
file.
80017: If the Prior
Educational
Achievement Flag on
the Client (NAT00080)
file is 'Y' prior
educational
achievement records
must exist for this
client on the Client
Prior Education
Achievement
(NAT00100) file.
Form
80019
For Client Id “{0}” with Client
“{1}”, the At School Flag “{2}”
must be ‘Y’, ‘N’ or ‘@’.
80019: The AT School
Flag on the Client
(NAT00080) file must
be valid (ie either 'Y',
'N', or '@').
Prior
Educational
Achievement
Flag
At School Flag
DEECD
Version 1
80013: In the
NAT00080 file, the
Disability Flag must be
"Y", "N" or "@" and
must not be left blank.
80016: In the
NAT00080 file, the
Prior Educational
Achievement Flag
must be "Y", "N" or
"@" and must not be
left blank.
80019: In the
NAT00080 file, the AT
School Flag must be
"Y", "N" or "@" and
must not be left blank.
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
code
Error message
Description
Form
80022
For Client Id “{0}” with Client
Name “{1}”, the value “{2}” is
not a valid Proficiency in
Spoken English Id.
80022: The Proficiency
in Spoken English
Identifier on the Client
(NAT00080) file is
mandatory and must
be valid (ie; either
1,2,3,4 or @), if the
Main Language Other
Than English Spoken
at Home Identifier on
the Client (NAT00080)
file is not 1201
(English) or 9700,
9701, 9702, 9799 or
@@@@.
Form
80056
For Client ID "{0}",
Proficiency in Spoken
English "{1}" must be blank
when Main Language is
"{2}".
80056: Proficiency in
Spoken English must
be blank when Main
Language is 1201
(English), 9700 (Sign
Language), 9701
(Auslan), 9702
(Makaton), 9799 (Sign
languages, not
elsewhere classified)
or @@@@ (Not
specified).
Form
80053
80053: The state identifier
must be 99 when the
postcode is OSPC.
For Client ID "{0}", the
State Id "{1}" must be
"99" when postcode is
OSPC.
Form
80060
For Client ID "{0}", State
Identifier "{1}" is invalid.
80060: The State
Identifier must not be
blank.
Unique
Student
Identifier
Form
80061
For ClientID "{0}", the Unique
Student Identifier "{1}" must
be blank.
80061: Unique
Student Identifier must
be blank.
Victorian
Student
Number (VSN)
Form
80039
For Client Id "{0}" enrolled in
Module/Unit of Competency
Id "{1}" and/or
Qualification/Course Id "{2}"
the VSN "{3}" reported in the
Client (NAT00080) file is not
valid.
80039: VSN must be
valid (9 digits or null).
Proficiency in
Spoken
English
Identifier
State Identifier
30
Error
Type
DEECD
Version 1
Hint
80039: The Victorian
Student Number
(VSN) is a unique
student ID for all
Victorian students in
school or vocational
training from
Preparatory school to
age 24. In the
NAT00080 file, this
valid 9 digit number
must be submitted or
left blank in other
cases.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Content validation errors in the NAT00080
Field
Error
Type
Error
code
Error message
Description
Hint
Highest School
Level
Completed
Content
80004
For Client Id "{0}" with
Client Name "{1}", the
Highest School Level
Completed "{2}" is not a
valid. Refer to the
Victorian VET Student
Statistical Collection
Guidelines for details of
valid codes.
80004: Highest School
Level Completed on
the Client (NAT00080)
file must be valid (ie;
must match a level in
the master list as
specified in the
Victorian VET Student
Statistical Collection
Guidelines).
80004: In the
NAT00080 file,
Highest School Level
Completed must be
only one of these
values, "02" or "08" or
"09" or "10" or "1" or
"12" or "@@".
Year Highest
School Level
Completed
Content
80021
For Client Id “{0}”, the
Year Highest School
Level Completed “{1}” is
not valid.
80021: The Year
Highest School Level
Completed must be
valid. To be valid the
value must be 4 digits
between 1900-9999 or
@@@@.
80021: In the
NAT00080 file, the
year a student
completed his/her
Highest School Level
must a 4 digit number
between 1900 and
9999. If the student
has not specified a
year the value
"@@@@" must be
used. This code must
not be blank.
Content
803752
Year Highest School
Level Completed “{0}” is
within 5 years of client’s
year of birth <<display
year of birth or @@@@ if
no year provided>> or is
incompatible with the
collection year “{1}”.
803752: Year Highest
School Level
Completed is within 5
years of the date of
birth or more than 100
years prior to the
Collection Year.
Content
80007
For Client Id "{0}", the
Date of birth "{1}" cannot
be later than the
collection year "{2}" or
more than 99 years prior
to the collection year.
80007: The Date of
Birth must not be in
the future or too far in
the past.
Date of Birth
DEECD
Version 1
80007: In the
NAT00080 file, the
Date of Birth of the
student must not be a
future date or a date
which indicates that
the student is more
than 99 years old.
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
Type
Error
code
32
DEECD
Description
Content
80047
Date of Birth has not
been provided for Client
Id "{0}" enrolled in
Qualification/Course Id
"{1}" which has a Course
Commencement Date of
"{2}" and VET Flag of
"{3}" and Funding Source
Id - State Training
Authority "{4}" and
Funding Source Id National "{5}". Date of
Birth must be provided for
all government funded
and domestic fee for
service clients who
commence a course on or
after 1/1/2010.
80047: Date of Birth is
missing for a student
who commenced on or
after 1/1/2010 and is a
government funded
student or domestic
fee for service client.
Content
80059
For ClientId "{0}" the date
of birth "{1}" is
incompatible with VET
Flag "{2}".
80059: It is expected
that a student be over
14 years of age to be
enrolled in VET
training activity.
Content
803832
Client Id “{0}” has Date of
Birth “{1}” (which means
they are under 10 years
of age) and Prior
Educational Achievement
Flag of ‘Y’. Prior
Educational Achievement
Id “{2}” was reported on
their Client Prior
Educational Achievement
(NAT00100) record.
803832: Client is <=
10 years of age but
has been reported as
having Prior
Educational
Achievement at
Certificate 1 or higher.
Content
80048
Different Client Ids are
being reported for what
appears to be the same
student. Client Id {0} has
Client Name {1} and
Gender {2} and Date of
Birth {3}. You have
reported these same
student details elsewhere
in your NAT00080 file
with a different Client Id.
This may be correct but
needs to be checked.
80048: The Client Id
must be unique to an
individual client.
(Warning)
Client
(Student)
Identifier
Error message
(Warning)
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Postcode
Error
Type
Error
code
Error message
Description
Hint
Content
80008
For Client Id "{0}", the
values "{1}" and "{2}" are
not a valid combination
for Postcode and Address
Location - Suburb,
Locality or Town.
80008: For postcodes
other than 0000,
@@@@ or OSPC,
the Postcode must be
consistent with the
Address Location Suburb, Locality or
Town (ie; match a
postcode/description in
the master list).
Content
803705
Postcode "{0}" does not
match a valid Postcode
as defined by Australia
Post.
803705: Postcode
must match Australia
Post postcode
Indigenous
Status
Identifier
Content
80009
For Client Id “{0}” with
Client Name “{1}” the
Indigenous Status Id “{2}”
must be 1,2,3,4, or @.
80009: The Indigenous
Status Identifier on the
NAT00080 file must be
valid (ie; either 1, 2, 3,
4 or @).
80009: In the
NAT00080 file,
Indigenous Status
Identifier must be only
one of these values,
\'1\', \'2\', \'3\', \'4\' or
\'@\' and must not be
left blank.
Main
Language
Other Than
English
Spoken at
Home
Identifier
Content
80010
For Client Id “{0}” with
Client Name “{1}”, the
value “{2}” is not a valid
Main Language Other
Than English Spoken at
Home Id.
80010: The Main
Language Other Than
English Spoken at
Home Identifier on the
Client (NAT00080) file
must be valid (ie;
match a Main
Language Other Than
English Spoken at
Home Identifier from
the master file).
80010: In the
NAT00080 file, the
code for the Main
Language Other Than
English Spoken at
Home is incorrect. You
may have to contact
your software vendor
for further assistance.
Labour Force
Status
Identifier
Content
80011
For Client Id “{0}”, the
value “{1}” is not a valid
Labour Force Status Id.
80011: The Labour
Force Status Identifier
must be valid (match a
valid Labour Force
Status Identifier as
specified in the
Victorian VET Student
Statistical Collection
Guidelines, namely 01
- 08 or @@).
Country
Identifier
Content
803715
For Client Id “{0}”, the
Country Id “{1}” is invalid
as it is not on the ABS
Standard Australian
Classification of
Countries.
803715: The Country
Id provided must
match a value on the
ABS Standard
Australian
Classification of
Countries.
DEECD
Version 1
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
Type
Content
Error
code
Error message
Description
80049
For Client Id {0}, the
Indigenous Status Id {1}
indicates that the student
is an Australian Aboriginal
or Torres Strait Islander
but their birth CountryID
{2}, which corresponds to
{3} is not relevant to
Australia.
80049: For every
Student (ClientID) on
the NAT80 file where
the Indigenous Status
Identifier is 1, 2 or 3,
the Country Identifer
must be 1100, 1101,
1102 or 1199.
(Warning)
34
Disability Flag
Content
80052
Client Id "{0}" with
Disability Type "{1}" has a
record with Disability
Type Id “{2}" in the Client
Disability (NAT00090) file.
If the student is disabled,
the Disability flag on the
Client (NAT00080) file
should be Y. If the
student is not disabled
the record in the Client
Disability (NAT00090) file
should be removed.
80052: The client has
not been identified in
the Client (NAT00080)
file as disabled "Y" but
a disability type record
has been provided for
this client in the
Disability (NAT00090)
file.
Prior
Educational
Achievement
Flag
Content
804001
For Client Id "{0}" enrolled
in Qualification/Course Id
"{1}" and Course
Commencement Date
"{2}", the Prior
Educational Achievement
Flag is "@". The Funding
Source Id - State Training
Authority is "{3}" and the
Funding Source Id National is "{4}". The
Prior Educational
Achievement Flag "{5}"
must be "Y" or "N" for all
government funded and
domestic fee for service
course enrolments from
1/1/2010.
804001: The Prior
Educational
Achievement flag must
be provided (cannot be
“@”) for any client who
commences a
government funded or
domestic fee for
service enrolment after
1/1/2010.
At School Flag
Content
80050
The highest Prior
Educational Achievement
Id “{0}” for Client Id “{1}” is
inconsistent with their At
School Flag “Y” or null.
Students with a Diploma
or higher level
qualification would not still
be at school.
80050: Students with a
degree or diploma
should not still be at
school. If the Prior
Educational
Achievement Identifier
in the NAT00100 is
coded 008, 410 or
420, then the
AtSchoolFlag in the
NAT00080 should be
"N".
DEECD
Version 1
Hint
80052: The disability
flag in the NAT80 and
records in the NAT90
should be consistent.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
At School Flag
Error
Type
Content
Error
code
Error message
Description
803839
For Client Id "{0}", the
Labour Force Status Id is
"{1}" (Employed full time)
and the student is
reported as being at
school full time with At
School Flag is "{2}".
Please check and correct
your data as this is most
unlikely to be correct.
803839: It is expected
that students flagged
as being at school
cannot have a Labour
Force Status of Full
Time Employee.
(Warning)
Hint
Address
Location –
Suburb,
Locality or
Town
Content
803830
Client Id "{0}" has
Postcode "{1}" and
Address Suburb Locality
"{2}" reported in the Client
(NAT00080) file. The
Address Suburb Locality
can only be blank when
the postcode is 0000,
@@@@ or OSPC.
803830: The Address
Suburb Locality can
only be blank when the
postcode is 0000,
@@@@ or OSPC.
Address Street
Number
Content
80057
For Client ID "{0}", the
Address Street Number
"{1}" must not be blank
when Postcode "{2}" is
not "OSPC", "0000",
"@@@@".
80057: The Address
Street Number must
not be blank when
postcode is not
"OSPC", "0000" or
"@@@@".
Address Street
Name
Content
80058
For Client ID "{0}", the
Address Street Name
"{1}" is not valid for
Postcode "{2}".
80058: The Address
Street Name must not
be blank when
postcode is not
"OSPC", "0000" or
"@@@@".
80023
The VSN “{0}” for Client
Id “{1}” must be null or
have 9 digits that comply
with the VSN generation
algorithm.
80023: The VSN must
be null or 9 digits and
must comply with the
VSN generation
algorithm.
Victorian
Student
Number (VSN)
DEECD
Content
Version 1
803830: In the
NAT00080 file, you
must enter an
Australia post Suburb,
Locality or Town
where the student
resides This field
cannot be empty.
80023: The Victorian
Student Number
(VSN) is a unique
student ID for all
Victorian students in
school or vocational
training from
Preparatory school to
age 24. In the
NAT00080 file, this
valid 9 digit number
must be submitted or
left blank in other
cases.
December 2013
35
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
Type
Content
(Warning)
36
DEECD
Error
code
80051
Error message
Description
Client Id "{0}" with Date of
Birth "{1}"is currently
aged under 25 but does
not have a valid VSN
"{2}". This client’s
Postcode“{3}” indicates
the student is not based
overseas. This student
needs to have a valid
Victorian Student Number
(VSN) if he/she is
undertaking any
accredited or any preaccredited government
funded training.
80051: A valid
Victorian Student
Number (VSN) must
be entered for all
Victorian students
enrolled in any
accredited or
government funded
training where the
student is aged under
25.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
NAT00085 – Client Postal Details file
File name
NAT00085.txt
Form validation errors in the NAT00085
Field
Error
Type
Error
code
Error message
Description
Hint
Form
85010
Client Id “{0}” with Client First
Name “{1}” and Client Last
Name “{2}” appears more
than once in the Client Postal
Details (NAT00085) file.
85010: Each record on
the Client Postal
Details (NAT00085)
file must contain a
unique Client Id.
85010: In the
NAT00085 file, this
student record has
been created more
than once. Keep only
one record for this
student.
Form
85001
For Client Id "{0}" reported in
the Client Postal Details
(NAT00085) file with Client
First Name "{1}" and Client
Last Name "{2}" , there is no
record in the Client
(NAT00080) file.
85001: The Client
Identifier in the Client
Postal Details
(NAT00085) file must
have an associated
record in the Client
(NAT00080) file.
85001: In the
NAT00085 file, this
student record this
code cannot be found
in the In the
NAT00080 file.
Form
85042
For Client First Name "{0}"
and Client Last Name "{1}",
the Client Id must not be
blank.
85042: The Client
Identifier in the Client
(NAT00085) file is
mandatory, it must not
be blank.
Client First
Given Name
Form
85041
For Client Id “{0}” Client First
Given Name must not be
blank.
85041: Client First
Given Name must not
be blank.
Client Last
Name
(Surname)
Form
85043
For Client Id “{0}” the Client
Last Name must not be
blank.
85043: Client Last
Name must not be
blank.
Postcode
Form
85030
For Client Identifier “{0}” with
First Name “{1}” Last Name
“{2}”, the Postcode is not a
four digit number, OSPC or
@@@@.
85030: A Postcode
must be a four digit
number, or OSPC, or
@@@@.
Form
85045
For ClientID "{0}", The
Postcode "{1}" must be
“OSPC” when State Identifier
is 99.
85045: The Postcode
must be “OSPC” when
State Identifier is "99".
Form
85040
For Client Id “{0}”, the State
Identifier “{1}” must be
numeric.
85040: The State
Identifier must be
numeric.
Client
(Student)
Identifier
State Identifier
DEECD
Version 1
85030: In the
NAT00080 file, the
Postcode must be a
four digit number. If
the student is an
overseas student use
the postcode "OSPC".
Where a student has
not provided a
postcode use
"@@@@".
December 2013
37
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Email Address
38
DEECD
Error
Type
Error
code
Error message
Description
Form
85044
For ClientID "{0}", the State
Id "{1}" must be "99" when
postcode is OSPC.
85044: The state
identifier must be 99
when postcode is
"OSPC".
Form
85048
For ClientID "{0}", the E-mail
address "{1}" is not valid.
85048: The E-mail
address must be a
valid format.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
NAT00085 – Client Postal Details file
File name
NAT00085.txt
Content validation errors in the NAT00085
Field
Error
Type
Address Street
Number
Content
Address Street
Name
Postcode
DEECD
Error
code
Error message
Description
85046
For Client ID "{0}", the
Address Street Number
"{1}" must not be blank
when Postcode "{2}" is not
"OSPC", "0000" or
"@@@@".
85046: The Address
Street Number must
not be blank when
postcode is not
"OSPC", "0000" or
"@@@@".
Content
85047
For Client ID "{0}", the
Address Street Name "{1}"
must not be blank when
Postcode "{2}" is not
"OSPC", "0000" or
"@@@@".
85047: The Address
Street Name must not
be blank when
postcode is not
"OSPC", "0000" or
"@@@@".
Content
853705
Postcode "{0}" does not
match a valid Postcode as
defined by Australia Post.
853705: Postcode
must match Australia
Post postcode
Version 1
Hint
December 2013
39
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
NAT00090 – Client Disability file
File name
NAT00090.txt
Form validation errors in the NAT00090
Field
Client
(Student)
Identifier
Disability Type
Identifier
Error
Type
Error
code
Error message
Description
Hint
90001: Record/s for
this student with this
code appear in the
NAT00090 file but
there is no record in
the NAT00080. Create
a record in the
NAT00080 file for this
student.
Form
90001
For Client Id “{0}” there is
no associated Client Id on
the Client (NAT00080) file.
90001: The Client
Identifier in the Client
Disability (NAT00090)
file must also exist in
the Client (NAT00080)
file.
Form
90003
One or more records in
the Flient Disability
(NAT00090) file has a
blank Client Id.
90003: The Client
Identifier in the Client
(NAT00090) file is
mandatory, it must not
be blank.
Form
90004
For Client Id “{0}” the
Disability Type Id must not
be blank.
90004: The Disability
Type Identifier must
not be blank.
Content validation errors in the NAT00090
Field
Client
(Student)
Identifier
40
DEECD
Error
Type
Content
Error
code
Error message
Description
904000
Records exist on the Client
Disability (NAT00090) file
for Client Id "{0}" but the
Disability Flag for this
client on the Client
(NAT00080) file is "{1}".
There must not be any
records in the Client
Disability file for clients
with Disability Flag of N or
@
904000: Records must
not exist on the Client
Disability (NAT00090)
file when the student is
identified as having no
disability on the Client
(NAT00080) file.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Disability Type
Identifier
DEECD
Error
Type
Content
Error
code
90002
Error message
Description
Hint
For Client Id “{0}”, the
value “{1}” is not a valid
Disability Type Id.
90002: The Disability
Type Identifier on the
Client Disability
(NAT00090) file must
be valid. Either 11, 12,
13, 14, 15, 16, 17, 18,
19 or 99.
90002: In the
NAT00090 the
disability types for this
student must be one of
these, 11Hearing/Deaf, 12Physical, 13Intellectual, 14Learning, 15-Mental
Illness, 16-Acquired
Brain Impairment, 17Vision, 18-Medical
Condition, 19-Other or
99-Not Specified.
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
NAT00100 – Client Prior Educational Achievement file
File name
NAT00100.txt
Form validation errors in the NAT00100
Field
Client
(Student)
Identifier
Prior
Educational
Achievement
Identifier
42
DEECD
Error
Type
Error
code
Error message
Description
Hint
Form
100001
For Client Id “{0}” on the
Client Prior Educational
Achievement (NAT00100)
file, there is no associated
Client Id on the Client
(NAT00080) file.
100001: The Client
Identifier on the Client
Prior Educational
Achievement
(NAT00100) file must
have an associate
record in the Client
(NAT00080) file.
100001: Record/s for
this student with this
code appear in the
NAT00100 file but
there is no record in
the NAT00080. Create
a record in the
NAT00080 file for this
student.
Form
100003
Client Identifier “{0}” and
Prior Educational
Achievement Id “{1}” on the
Client Prior Educational
Achievement (NAT00100)
file occur more than once.
100003: Each record
on the Client Prior
Educational
Achievement
(NAT00100) file must
contain a unique Prior
Educational
Achievement Identifier.
100003: In the
NAT00100 file, this
Prior Educational
Achievement code for
this student appears
more than once. Keep
only one record with
this Prior Educational
Achievement code for
this student.
Form
100004
One or more records in the
Client Prior Educational
Achievement (NAT00100 )
file has a blank Client Id.
100004: Each record
on the Client Prior
Educational
Achievement
(NAT00100) file must
contain a unique Client
Identifier.
Form
100005
For Client Id “{0}” the Prior
Educational Achievement Id
must not be blank.
100005: The Prior
Educational
Achievement Identifier
must not be blank.
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Content validation errors in the NAT00100
Field
Error
Type
Error
code
Error message
Description
Hint
1004001: In the
NAT00080 file, change
the Prior Educational
Achievement Flag
from \'N\' to \'Y\'
since the student has
Prior Educational
Achievement records
in the NAT00100.
Client
(Student)
Identifier
Content
1004001
Records exist on the
Client Prior Educational
Achievement
(NAT00100) file for
Client ID "{0}" but the
Prior Educational
Achievement Flag for
this client on the Client
(NAT00080) file is "{1}".
There must not be any
records in the Client
Prior Educational
Achievement file for
clients with a Client Prior
Educational
Achievement Flag of N
or @.
1004001: Prior
Educational
Achievement records
exist for this client on
the NAT00100 file but
the Prior Educational
Achievement Flag for
this Client Id on the
Client (NAT00080) file
is not Y.
Prior
Educational
Achievement
Identifier
Content
100002
For Client Id “{0}” on the
Client Prior Educational
Achievement
(NAT00100) file, the
value “{1}” is not a valid
Prior Educational
Achievement Id.
100002: The Prior
Educational
Achievement Identifier
on the Client Prior
Educational
Achievement
(NAT00100) file the
must be either 008,
410, 420, 511, 514,
521, 524 or 990.
DEECD
Version 1
December 2013
43
Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
NAT00120 – Enrolment file
File name
NAT00120.txt
Form validation errors in the NAT00120
Field
Training
Organisation
Delivery Location
Identifier
Client (Student)
Identifier
Module/Unit of
Competency
Identifier
44
DEECD
Error
Type
Error
code
Error message
Description
Form
120001
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{0}”
and/or
Qualification/Course Id
“{1}”, the Training
Organisation Delivery
Location Id “{2}” must
also exist on The
Training Organisation
Delivery Location
(NAT00020) file.
120001: The Training
Organisation Delivery
Location Identifier on
the Enrolment
(NAT00120) file must
also exist in the
Training Organisation
Delivery Location file
(NAT00020).
Form
120052
For Client Id “{0}” and
Module/Unit of
Competency Id “{1}”,
the Training
Organisation Delivery
Location Id must not
be blank.
120052: The Training
Organisation Delivery
Location Identifier
must not be blank.
Form
120002
Client Id "{1}" reported
in the Enrolment
(NAT00120) file must
also exist on the Client
(NAT00080) file.
120002: The Client
Identifier on the
Enrolment
(NAT00120) file must
also exist in the Client
(NAT00080) file.
Form
120044
For Module/Unit of
Competency Id “{0}”,
the Client Id must not
be blank.
120044: The Client
Identifier in the
Enrolment
(NAT00120) file is
mandatory, it must not
be blank.
Form
120003
Module/Unit of
Competency Id "{0}"
reported on the
Enrolment
(NAT00120) file must
also exist on the
Module (NAT00060)
file.
120003: The
Module/Unit of
Competency Identifier
on the Enrolment
(NAT00120) file must
also exist in the
Module (NAT00060)
file.
Form
120049
For Client Id “{0}” the
Module/Unit of
Competency Id must
not be blank.
120049: The
Module/Unit of
Competency Identifier
must not be blank.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Qualification/
Course Identifier
DEECD
Error
Type
Error
code
Error message
Description
Hint
Form
120004
The
Qualification/Course Id
"{4}" must also exist on
the Course
(NAT00030) file.
120004: The
Qualification/Course
Identifier on the
Enrolment
(NAT00120) file must
also exist in the
Course (NAT00030)
file.
Form
1204643
For Client Id Australian
Apprenticeships "{0}"
and Training Contract
Id - Australian
Apprenticeships "{1}"
the
Qualification/Course Id
"{2}" has been
reported as blank.
Apprentices/Trainees
must be enrolled in
nationally recognised
training that have valid
course identifiers. A
blank
Qualification/Course Id
is not acceptable.
1204643: The Client
Identifier - Australian
Apprenticeships and
Training Contract
Identifier - Australian
Apprenticeships fields
on the Enrolment
(NAT00120) file must
be blank when the
Qualification/Course
Identifier is blank.
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Enrolment
Activity Start Date
46
DEECD
Error
Type
Error
code
Error message
Description
Hint
Form
120005
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the Enrolment
Activity Start Date “{3}”
is not valid.
120005: The
Enrolment Activity
Start Date must have a
valid format of
DDMMYYYY.
120005: In the
NAT00120 file, the
Enrolment Activity
Start Date must be in
the format
DDMMYYYY (eg
01122009 for 01
December 2009).
Form
120008
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the Enrolment
Activity Start Date “{3}”
must not be later than
the collection period
end date.
120008: The
Enrolment Activity
Start Date must not be
later than the
collection period end
date.
In the NAT00120 file,
the Start Date must
not be a date in the
future year/s.
Form
120009
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the Enrolment
Activity Start Date “{3}”
must not be later than
the Enrolment Activity
End Date “{4}”.
120009: The
Enrolment Activity
Start Date cannot be
later than the
Enrolment Activity End
Date.
120009: In the
NAT00120 file, a
unit's Enrolment
Activity Start Date
must not be later than
that unit's Enrolment
Activity End Date.
Check these dates in
your student
management system
and update as
necessary.
Form
120055
Client Id “{0}” enrolled
in Module/Unit Of
Competency Id “{1}”
with Enrolment Activity
Start Date “{2}” has
been reported with a
Commencing Course Id
of 3 (ie a new course
enrolment). SVTS is not
yet open for [year of
enrolment activity start
date] data submission.
120055: Your
submission includes
modules/units of
competency which
have an Enrolment
Activity Start Date after
[current collection
year] which have been
identified as new
course
commencements. This
indicates you are
trying to submit data
for [collection year+1].
SVTS is not yet open
for [collection year +1]
data submission.
Version 1
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Enrolment
Activity End Date
Error
Type
Error
code
Error message
Description
Hint
120006: In the
NAT00120 file, the
Enrolment Activity
End Date must be in
the format
DDMMYYYY (eg
01122009 for 01
December 2009).
Form
120006
For Client Id“{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}”the Enrolment
Activity End Date “{3}”is
not valid.
120006: The
Enrolment Activity End
Date must have a valid
format of
DDMMYYYY.
Form
120007
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the Enrolment
Activity End Date “{3}”
must not be earlier
than the collection
period start date.
120007: The
Enrolment Activity End
Date must not be
earlier than the
collection period.
Form
120011
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” with Delivery
Mode Identifier “{3}”,
the Outcome Id –
National “{4}” must be
either 51, 52, 53, 54 or
60.
120011: If the Delivery
Mode Identifier is 90
the Outcome Identifier
- National must be 51,
52, 53, 54 or 60.
Form
120046
For Client Id “{0}” and
Module/Unit of
Competency Id “{1}”,
the Delivery Mode Id
must not be blank.
120046: The Delivery
Mode Identifier must
not be blank.
Outcome
Identifier –
National
Form
120022
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" the Outcome Id National is 60
therefore the
Scheduled Hours "{3}"
must be 0000.
120022: If Outcome
Identifier - National =
60, the Scheduled
Hours must be 0000
120022: In the
NAT00120 file, if
Outcome Identifier National = 60 (Credit
Transfer), the
Scheduled Hours
must be 0000.
Scheduled Hours
Form
120023
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" Scheduled Hours
"{3}" are not valid (ie
are not in the range
0000 to 9999).
120023: Scheduled
Hours must be valid
(0000-9999.)
120023: In the
NAT00120 file,
Scheduled Hours
must be a four digit
number. Eg:0100 or
0050 and must not be
blank.
Delivery Mode
Identifier
DEECD
Version 1
120011: In the
NAT00120 file, the
Delivery Mode
Identifier must be
either \'10\'Classroom based or
\'20\'-Electronic based
or \'30\'-Employment
based or \'40\'-Other.
None of the above or
\'90\'-Not applicable.
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
code
Error message
Description
Hint
Funding Source –
National
Form
120048
For Client Id "{0}" and
Module/Unit of
Competency Id "{1}",
the Funding Source Id
- National must not be
blank.
120048: The Funding
Source Identifier National must not be
blank.
Commencing
Course Identifier
Form
120045
For Client Id “{0}” and
Module/Unit of
Competency Id “{1}”,
the Commencing
Course Id must not be
blank.
120045: The
Commencing Course
Identifier must not be
blank.
Form
120016
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the
Qualification/Course Id
is blank, therefore the
Commencing Course
Id “{3}” must be 8.
120016: If the
Qualification/Course
Identifier on the
Enrolment
(NAT00120) file is
blank, the
Commencing Course
Identifier must be 8
(nodule only
enrolment).
120016: In the
NAT00120 file, this
record has a blank
Course code .The
Commencing Course
Identifier must be \'8\'
module enrolment
only indicating that
the enrolment is not
course based.
Form
120029
For Client Id "{2}" with
Client Id - Australian
Apprenticeships "{0}",
the Training Contract
Id - Australian
Apprenticeships "{1}"
is invalid.
120029: The Training
Contract Identifier Australian
Apprenticeships
(TCIAA) must be 10
characters long in your
Enrolment
(NAT00120) file. For
Victorian apprentices
this TCIAA identifier
must contain only 8
digits. It must not
contain the characters
A to Z or other special
characters such as a
slash or dash unless
the Funding Source
Code - State Training
Authority relates to fee
for service or interstate
apprentices (Z75, Z70,
S).
120029: The Training
Contract Identifier Australian
Apprenticeships is an
eight digit number
only. If it contains A to
Z or a slash or dash
then this number is
invalid. This number
is submitted for
Apprentices/Trainees
in the NAT00120 file.
Training Contract
Identifier –
Australian
Apprenticeships
48
Error
Type
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
DEECD
Error
Type
Error
code
Error message
Description
Hint
Form
1204620
Client Id – Australian
Apprenticeships “{0}”
must not be blank for
Client Id “{1}” who has
Training Contract Id –
Australian
Apprenticeships “{2}”.
1204620: Client
Identifier - Australian
Apprenticeships must
not be blank when the
client has a Training
Contract Identifier Australian
Apprenticeships.
1204620: In the
NAT00120 file, this
apprentice/trainee
has a Training
Contract Identifier Australian
Apprenticeships but
the Client Identifier Australian
Apprenticeships or
otherwise known as
DELTA number is
blank.
Form
1204621
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and /or
Qualification/Course
Identifier “{2}” the
Training Contract Id –
Australian
Apprenticeships in the
Enrolment
(NAT00120) file “{3}” is
not blank. The
Qualification/Course
Level of Education Id
“{4}” in the Course
(NAT00030) file must
be within the range 0
to 599.
1204621: If the
Training Contract
Identifier - Australian
Apprenticeships on the
Enrolment
(NAT00120) file is not
blank, the
corresponding
Qualification/Course
Level of Education
Identifier on the
Course (NAT00030)
file must be in the
range 0 to 599.
1204621: The
NAT00120 file,
indicates that this
apprentice/trainee is
enrolled in a Course
but the Course Level
of Education code on
the Course file
(NAT00030) is
incorrect. It must be
either of these 211,
213, 221, 222, 311,
312, 411, 413.
Form
1204623
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and /or
Qualification/Course Id
"{2}" the Training
Contract Id - Australian
Apprenticeships "{3}"
(DELTA Training
Agreement number) is
not blank therefore the
Qualification/Course
Recognition Id in the
Course (NAT00030)
file must be 11 or 12.
I1204623: If the
Training Contract
Identifier - Australian
Apprenticeships on the
Enrolment
(NAT00120) file is not
blank, the
corresponding
Qualification/Course
Recognition Identifier
on the Course
(NAT00030) file must
be 11 or 12.
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December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Client Identifier –
Australian
Apprenticeships
50
Error
Type
Error
code
Error message
Description
Hint
Form
120030
For Client Id "{2}" with
Training Contract Id Australian
Apprenticeships "{0}",
the Client Id Australian
Apprenticeships "{1}"
is not valid.
120030: The Client
Identifier - Australian
Apprenticeships
(CIAA) must be 10
characters long. For
Victorian apprentices
the CIAA must contain
only 10 digits. It must
not contain the
characters A to Z or
other special
characters such as a
slash or dash unless
the Funding Source
Code - State Training
Authority relates to fee
for service or interstate
apprentices (Z75, Z70,
S).
120030: The Client
Identifier Identifier Australian
Apprenticeships is a
ten digit number only.
If it contains A to Z or
a slash or dash then
this number is invalid.
This number is
submitted for
Apprentices/Trainees
in the NAT00120 file.
Form
1204624
Training Contract Id –
Australian
Apprenticeships “{0}”
must not be blank for
Client Id “{1}” who has
Client Id – Australian
Apprenticeships “{2}”.
1204624: Training
Contract Identifier Australian
Apprenticeships must
not be blank when the
client has a Client
Identifier - Australian
Apprenticeships.
1204624: In the
NAT00120 file, this
apprentice/trainee
has a Client Identifier
- Australian
Apprenticeships or
otherwise known as
DELTA number but
the Training Contract
Identifier - Australian
Apprenticeships is
blank.
Study Reason
Identifier
Form
120051
For Client Id “{0}” and
Module/Unit of
Competency Id “{1}”,
the Study Reason Id
must not be blank.
120051: The Study
Reason Identifier must
not be blank.
VET in Schools
Flag
Form
120033
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the VET in School
Flag “{3}” is not valid.
120033: VET in School
Flag value must be
valid (Y or N).
Specific Funding
Identifier
Content
120082
For Clientid "{0}",
Qualification/Course
ID "{1}" the Specific
Funding Identifier "{2}"
must be blank.
120082: Specific
Funding Identifier in
NAT00120 must be
blank.
DEECD
Version 1
120033: In the
NAT00120 file, VET
in School Flag can
only be Y or N and
must not be blank.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Error
code
Error message
Description
Hint
Funding Source –
State Training
Authority
Form
120043
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id “{1}”
and/or
Qualification/Course Id
“{2}” the Funding
Source Id – State
Training Authority
cannot be blank.
120043: The Funding
Source Identifier State Training
Authority must not be
blank.
120043: The Funding
Source State ID is not
blank.
Client Tuition Fee
Form
120541
The Client Tuition Fee
“{0}” reported for Client
Id “{1}” and Unit of
Competency/Module
Id “{2}” is not numeric
or blank. Only blank or
numeric characters are
acceptable. Report
Client Tuition Fee in
cents charged per
Scheduled Hour. Do
not include a decimal
point. Example: $2.50
per Scheduled Hour
should be reported as
0250.
120541:The Client
Tuition Fee must be
blank, NULL or contain
only numeric
characters (0-9).
Report Client Tuition
Fee in cents charged
per Scheduled Hour –
do not include a
decimal point.
Client Tuition Fee (in
cents charged per
Scheduled Hour)
must be reported for
all government
funded student
enrolments and must
be numeric. Do not
include a decimal
point. Example: $2.50
per Scheduled Hour
should be reported as
0250
Fee Exemption/
Concession Type
Identifier
Form
120047
For Client Id “{0}” and
Module/Unit of
Competency Id “{1}”,
the Fee
Exemption/Concession
Type Identifier must
not be blank.
120047: The Fee
Exemption/Concession
Type Identifier must
not be blank.
Purchasing
Contract Identifier
Form
120053
For Client Id “{0}”, the
Purchasing Contract Id
must be an integer or
blank except where
Funding Source Code
Identifier – State
Training Authority is S,
Z70 or Z75.
120053: The
purchasing contract
identifier must be an
integer or blank except
where Funding Source
Code Identifier - State
Training Authority is S,
Z70 or Z75.
DEECD
Version 1
December 2013
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
upplement
2014 Validation Supplement
Field
Error
Type
Form
52
DEECD
Error
code
120057
Error message
Description
The Purchasing
Contract Id “{0}”
reported for Client ID
“{1}” enrolled in
Module/Unit of
Competency Id “{2}”
relates to the collection
year [yyyy]. SVTS is
not yet open for [yyyy]
submissions.
120057: Your upload
includes modules with
a Purchasing Contract
Id that relates to the
next collection year or
a future collection
year. SVTS is not yet
open for these data
submissions. The
Purchasing Contract
Identifier must relate to
a past or current
collection year, it
cannot relate to a
collection year in the
future.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Course
Commencement
Date
Eligibility
Exemption
Indicator
DEECD
Error
Type
Error
code
Error message
Description
Hint
120054: In the
NAT00120 file, the
Commencement date
must be like
"01012009" for 01
January 2009. This
field must not be
blank."
Form
120054
For Client Id {0}
enrolled in Module/Unit
of Competency Id {1}
and/or
Qualification/Course Id
{2} the Course
Commencement Date
{3} is not valid. Valid
dates have format
DDMMYYYY.
120054: The Course
Commencement Date
is a mandatory field
and must be a valid
date format
DDMMYYYY.
Form
120056
Client Id “{0}” enrolled
in Module/Unit Of
Competency Id “{1}”
with Course
Commencement Date
“{2}” has been
reported with a
Commencing Course
Id 4 (ie a continuing
enrolment). This
indicates that you are
trying to submit data
for [year of course
commencement
date+1] or a future
year. SVTS is not yet
open for [collection
year+1] data
submission.
120056: Modules with
a Course
Commencement Date
in the current
collection year have
been identified as
continuing course
enrolements. This
indicates you are
trying to submit data
for the next collection
year and SVTS is not
yet open for these data
submissions.
Form
120035
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" with Course
Commencement Date
"{3}" which is prior to
July 2009, the
Eligibility Exemption Id
must be 'N'.
120035: If Course
Commencement Date
is earlier then than 1st
July 2009, the
Eligibility Exemption
Identifier must be 'N'.
120035: In the
NAT00120 file, If
Course
Commencement Date
is earlier then 1st
July 2009, the
Eligibility Exemption
Identifier must be
\'N\'.
Form
120036
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" with Funding
Source - State
Training Authority
code "{3}" which
indicates that the
student is a fee for
service enrolment, the
Eligibility Exemption Id
must be 'N'.
120036: If Funding
Source - State
Training Authority
code relates to fee for
service activity, the
Eligibility Exemption
Identifier must be N.
120036: In the
NAT00120 file, if the
State Funding Source
code is either \'F\',
\'S\', \'S1\', \'SSG\',
\'Z20\', \'Z30\', \'Z36\'
or \'Z70\' then
Eligibility Exemption
code must be \'N\'.
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Field
54
Error
Type
Error
code
Error message
Description
Hint
Form
120037
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" the Eligibility
Exemption Id "{3}" is
invalid (must be Y or
N).
120037: Eligibility
Exemption Indicator
Identifier must be valid
(Y or N).
120037: In the
NAT00120 file,
Eligibility Exemption
code can only be Y or
N and must not be
blank.
VET FEE-HELP
(Income
Contingent Loan)
Indicator
Form
120038
For Client Id "{0}"
enrolled in Module/Unit
of Competency Id "{1}"
and/or
Qualification/Course Id
"{2}" the VET Fee Help
(Income Contingent)
Indicator "{3}" is invalid
(must be Y or N).
120038: VET Fee Help
(Income Contingent)
Indicator must be valid
(Y or N).
120038: In the
NAT00120 file, VET
Fee Help (Income
Contingent) code can
only be Y or N and
must not be blank.
Industry Code
(ANZSIC)
Form
120034
For Client Id “{0}”
enrolled in Module/Unit
of Competency Id
“{1}”, the ANZSIC code
“{2}” is invalid.
120034: ANZSIC
Industry code must be
valid 2 digit number or
blank. Refer to the
Victorian VET Student
Statistical Collection
Guidelines for valid
codes.
120034: In the
NAT00120 file, the
ANZSIC code must
be a valid 2 digit
number or blank.
DEECD
Version 1
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Content validation errors in the NAT00120
Note:
Six digit content validations beginning with 1205 (ie 1205nn) only apply to module enrolment
and associated student and course details for which government funding may be applicable.
Field
1
Error
Type
Error
code
Error message
Description
Hint
1205311
For Client Id "{0}"
enrolled in
Qualfication/Course
Id "{1}" in your RTO
with Training
Organisation Id
(TOID) "{2}", the
TOID on the DELTA
Training Agreement
either does not exist
or is not consistent
with your RTO for
Training Contract Id Australian
Apprenticeships "{3}".
120531: The Training
Organisation Id
(TOID) on the DELTA
Training Agreement
must exist and must
match the TOID of the
RTO uploading the
enrolment record.
Training
Organisation
Identifier
(NAT00010)
Content
Postcode
(NAT00020)
Content
120512
Postcode "{0}" on the
Training Organisation
Delivery Location
(NAT00020) file for
Client Id "{1}"
undertaking
Module/Unit of
Competency Id "{2}"
at Training
Organisation Delivery
Location Id "{3}" does
not fall within the
Training Region
nominated for this
submission on your
Attachment T
submission to your
funding contract.
120512: The training
must be delivered in a
suburb that falls within
the region specified on
the RTO's Attachment
T submission for a
claim to be able to be
created. This applies
to PETP programs
only.
State Identifier
(NAT00080)
Content
120504
The training for Client
Id "{0}" for
Module/Unit of
Competency Id "{1}"
at Training
Organisation Delivery
Location Id "{2}" was
outside Victoria "{3}”.
120504: For funding
purposes, the State ID
on the Training
Organisation Delivery
Location (NAT00020)
file must be 02
(Victoria). This
applies to all Funding
Programs.
(Off from
2011)
This validation has been de-activated from January 2011 and replaced by Claim Status Reject Code 18
DEECD
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Field
Client (Student)
Identifier
Module/Unit of
Competency
Identifier
56
DEECD
Error
Type
Error message
Description
120505
Client Id "{0}" cannot
be assigned to both
an ATTP and PETP
contract concurrently.
120505: A student
cannot be assigned to
both an ATTP and
PETP contract
simultaneously by an
RTO. This error will be
reported against
PETP enrolments.
Content
120061
A duplicate enrolment
has been identified
for Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}”, Module/Unit
of Competency Id
“{2}”, Enrolment
Activity Start Date
“{3}” and Enrolment
Activity End Date
“{4}”.
120061: A duplicate
enrolment cannot exist
in the Enrolment
(NAT00120) file. A
duplicate enrolment is
identified where for a
given Client Id,
Qualification/Course
Id, Module/Unit of
Competency Id and
Course
Commencement Date,
there are two or more
records on the file that
have the same
Enrolment Activity
Start Date and/or the
same Enrolment
Activity End Date.
Content
120801
For Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" which has
VET Flag = "{2}" (in
your NAT00030
Course file), the
Module/Unit of
Competency "{3}"
has VET Flag "{4}" (in
your NAT00060
Module file). The
VET Flag for all
modules making up
the course enrolment
should be the same
as the VET Flag for
the course.
120801: There is an
inconsistency between
the VET Flag for this
student's
Qualification/Course
and the VET Flag for
the Module/Unit of
Competency.
Content
Error
code
(Warning)
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Qualification/
Course Identifier
and Client
(Student)
Identifier
2
Error
Type
Content
(Off)
Error
code
1205282
Error message
Description
Hint
The claim is invalid
because the Course
Id “{0}” and Client Id
“{1}” were previously
identified as
completed on
<SDVClaim.Complet
edQualificationFirstU
ploadedDate>.
120528: The claim
must not be for a
qualification that has
previously been
uploaded as
completed. This
validation applies to
Funding Programs
identified as
Apprenticeships/Train
eeships.
This Validation has been de-activated and may be re-activated at a later stage.
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upplement
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Field
Qualification/
Course Identifier
58
DEECD
Error
Type
Error
code
Error message
Description
For Client Id "{0}"
reported in Course ID
"{1}" the Prior
Education Level of
Education is reported
as [2}". Students with
Prior education of
Diploma or above
cannot be enrolled in
government funded
Foundation courses.
For Client Id "{0}"
reported in Course ID
"{1}" with Course
Commencement
Date "{2}" the At
School flag is
reported as Y.
Students who are at
school cannot be
enrolled in
government funded
courses.
The Activity Start
Date "{0}" must not
be more than 5 years
prior than the
Collection Year "{1}".
120083: This student
has enrolled in a
Foundation Course
but has Prior
Education of Diploma
or above.
Hint
Content
120083
Content
120085
Content
1203212
Content
120502
The
Qualification/Course
Id "{0}" for Client Id
"{1}" is not within your
Scope of Registration
on training.gov.au.
120502: The course
must be in the RTO's
scope of registration.
This applies to all
Funding Programs.
120502: RTOs should
check their Scope of
Registration, either on
NTIS or the VRQA State
Register, to check the
list of courses they are
registered to deliver.
RTOs cannot claim for
courses that are not on
their Scope of
Registration.
Content
120513
The
Qualification/Course
Id"{0}" for Client Id
"{1}" undertaking
Module/Unit of
Competency Id "{2}"
is not a funded
course on your
Attachment T
submission to your
funding contract. This
is being reported
from your Training
Organisation Delivery
Location Id "{3}".
120513: Only courses
identified on the
Attachment T for each
particular PETP
submission are
eligible for funding.
120513: Please refer to
your Attachment T
(SVTS > Manage
Contracts) and ensure
you are reporting the
correct course code and
correct submission
number for this student.
Version 1
120085: This student
has been reported in a
Government Funded
course but is at school
and therefore not
eligible for
government funding.
1203212: The Activity
Start Date must not be
more than 5 years
prior to the Collection
Year
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Error
code
Description
Hint
Content
120522
The
Qualification/Course
identified on the
Training Contract
Identifier - Australian
Apprenticeships "{0}"
, DELTA Register
Qualification Identifier
"{1}", does not match
the
Qualification/Course
Id "{2}" for Client Id
"{3}" reported in the
Enrolment
(NAT00120) file.
120522: The
qualification in DELTA
must match the
qualification uploaded
by the RTO for each
DELTA Training
Agreement. This only
applies to enrolments
with a Funding Source
Id - State Training
Authority that
identifies that the
student is being
funded under an
Apprentice/Trainee
funding program.
Content
120523
The Training
Agreement Type
and/or Scheme Type
for Training Contract
Identifier - Australian
Apprenticeships "{0}"
for Client Id "{1}" is
not a funded
Agreement type
under the ATTP
Program.
120523: To be eligible
for ATTP funding, the
TA type and Scheme
type of the DELTA
Training Agreement
must be a type that is
funded. This only
applies to ATTP
Programs (not Skills
for Victoria).
Content
1205273
The
Qualification/Course
Id "{0}" for Client Id
"{1}" is not a funded
course for the ATTP
Program.
120527: The course
must exist and be
active in the ATTP
Courses table and
must not be flagged as
"no new enrolments".
This only applies to
ATTP funded
programs.
120532
The
Qualfication/Course
Id "{0}" reported for
Client Id "{1}" is not a
funded course under
the Skills for Victoria
funding program.
120532: To be eligible
for Funding, the
Course ID must exist
in the Funded
Courses table.
(Off)
Content
3
Error message
This validation has been deactivated and may be reactivated at a later stage
DEECD
Version 1
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upplement
2014 Validation Supplement
Field
Error
Type
Content
Error
code
Error message
Description
120066
For Client Id {0} is
enrolled in
Qualification/Course
Id {1} which has
Qualification/Course
Level of Education Id
{2} and corresponds
to an enrolment in
year 10, 11 or 12.
This is inconsistent
with the student's
highest reported Prior
Educational
Achievement Id {3}
which relates to a
Diploma or higher
level qualification.
120066: Students with
a degree or diploma
cannot be enrolled in
a Year 10-12 course.
If the Prior
Educational
Achievement Identifier
in the Client Prior
Educational
Achievement
(NAT00100) file is
coded 008, 410 or
420, the
Qualification/Course
Level of Education
Identifier in the Course
(NAT00030) file
cannot be 611 (year
12) 613 (year 11) or
621 (year 10).
120074
Client Id "{0}" is being
reported as having
enrolled in {1} new
courses this year
("{2}"). The Victorian
Training Guarantee
allows students to
enrol in no more than
two government
subsidised courses in
each calendar year.
120074: This student
has enrolled in more
than two new
government
subsidised courses
this year.
120075
Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" is reported to
be undertaking
training in more than
2 concurrent courses
as a government
subsidised student.
The Victorian
Training Guarantee
allows students to
enrol in no more than
2 concurrent courses
and in no more than
2 new courses in any
calendar year.
120075: Student
details submitted to
SVTS indicate that the
student is undertaking
training in more than 2
government
subsidised course
enrolments. The
Victorian Training
Guarantee allows
students to enrol in no
more than 2
concurrent courses
and in no more than 2
new courses in any
calendar year.
(Warning)
Content
(Warning)
Content
(Warning)
60
DEECD
Version 1
Hint
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Enrolment
Activity Start
Date
DEECD
Error
Type
Error
code
Error message
Description
Hint
Content
120546
For Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" in
Module/Unit of
Competency Id "{2}"
with Course
Commencement
Date "{3}" the course
is not approved for
funding within your
Scope of Registration
120546: To be eligible
for funding the course
must be approved for
funding on the RTOs
Scope of Registration.
Content
120084
For Client ID “{0}”,
Qualification/Course
ID “{1}” with Course
Commencement
Date “{2}”,
Qualification/Course
Level of Education
Identifier “{3}” is
invalid.
120084:
Qualification/Course
Level of Education
Identifiers 213 and
222 are no longer
valid for VET
enrolments starting on
or after 1/1/2014.
Content
120503
The Course
Commencement
Date “{0}” for Client Id
“{1}” enrolled in
Course Id “{2}” does
not fall within the
same calendar year
as its associated
funding contract.
120503: The Course
Commencement Date
must fall within the
same calendar year
as its associated
funding contract. This
applies to all Funding
Programs.
Content
120526
The Module/Unit of
Competency Id "{0}"
has an Enrolment
Activity Start Date
"{1}" that is before the
DELTA Training
Agreement
commencement date
"{2}" for Client Id "{3}"
enrolled in
Qualification/Course
Id "{4}" .
120526: The Enrolment
Activity Start Date must
not be prior to the
DELTA Training
Contract
commencement date.
This only applies to
enrolments with a
Funding Source Id State Training Authority
that identifies that the
student is being funded
under an
Apprentice/Trainee
funding program.
Version 1
120503: This validation
rule checks that the
year of the Course
Commencement Date is
consistent with the year
of the Purchasing
Contract ID. Both of
these fields must
contain consistent years
in order to pass this
validation.
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upplement
2014 Validation Supplement
Field
Enrolment
Activity Start
Date and
Enrolment
Activity End
Date
62
DEECD
Error
Type
Error
code
Error message
Description
Content
120537
For Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}” and Course
Commencement
Date “{2}”, all
reported units have
an Enrolment Activity
Start Date which is
prior to the Course
Commencement
Date. This student's
enrolment in
Module/Unit of
Competency “{3}” has
Enrolment Activity
Start Date “{4}”.
120537: For each
course enrolment (the
same Client Id,
Qualification/Course
Id and Course
Commencement Date
combination), there
must be one or more
modules or units of
competency in your
NAT00120 Enrolment
file for which the
Enrolment Activity
Start Date is on or
after the Course
Commencement Date.
The Course
Commencement Date
should be the date the
student first started
training in the course.
Content
120076
For Client Id {0}
enrolled in
Qualification/Course
Id {1}, the Enrolment
Activity Start Date {2}
for Unit of
Competency/Module
Id {3} is before the
reported Course
Commencement
Date {4}.
120076: The
Enrolment Activity
Start Date should not
be before the Course
Commencement Date.
Content
120511
For Client Id "{0}"
undertaking
Module/Unit of
Competency Id "{1}",
the Enrolment Activity
Start Date "{2}"
and/or Enrolment
Activity End Date
"{3}" do not fall within
the start and end
date of your PETP
submission on your
Attachment T to your
funding contract.
120511: For PETP
funded enrolments
reported on the
Enrolment
(NAT00120) file, the
Enrolment Activity
Start Date and
Enrolment Activity End
Dates must fall within
the commencement
and completion dates
specified for this
PETP Submission on
the RTO's Attachment
T to their Funding
Contract. This applies
to PETP funding
programs only.
Version 1
Hint
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Enrolment
Activity End
Date
DEECD
Error
Type
Error
code
Error message
Description
Hint
Content
120525
The Module/Unit of
Competency Id "{0}"
has an Enrolment
Activity End Date
"{1}" that exceeds the
DELTA Nominal End
Date "{2}" for Client
Id "{3}" enrolled in
Qualification.Course
Id "{4}" and Training
Agreement ID “{5}”.
120525: The
Enrolment Activity End
Date for a Module/Unit
of Competency cannot
exceed the DELTA
nominal end date for
the Delta Training
Agreement relevant to
this student's
enrolment. This only
applies to enrolments
with a Funding Source
Id - State Training
Authority that
identifies that the
student is being
funded under an
Apprentice/Trainee
funding program.
Content
120530
Enrolment Activity
End Dates cannot
exceed DELTA
Agreement
termination dates.
For Module /Unit of
Competency Id "{0}"
with Enrolment
Activity End Date
"{1}" for Client Id
"{2}", the Enrolment
Activity End Date
exceeds the
termination date "{3}"
for DELTA Training
Agreement “{4}”.
120530: A module/unit
of competency for a
Trainee or Apprentice
cannot end after the
DELTA Termination
date. This only
applies to funding
programs identified as
Apprenticeships/Train
eeships.
Content
1203253
For Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}",
the Enrolment Activity
End Date "{2}" is
more than 5 years
after the Enrolment
Activity Start Date
"{3}".
1203253: Time
between Enrolment
Activity End Date and
Enrolment Activity
Start Date must not
span more than 5
years.
Version 1
1203253: In the
NAT00120 file, the
length of the training
delivery as indicated by
the End Date minus
Start Date of the
module/unit must not be
more than 5 years.
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Field
Error
Type
Content
Error
code
Error message
Description
120064
For Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}” and
Module/Unit of
Competency Id “{2}”,
the Enrolment Activity
End Date “{3}” is
more than 60 days
ago yet the Outcome
Identifier - National is
still 90 (result not yet
entered).
120064: Where the
Enrolment Activity End
Date is 60 or more
days prior to the latest
upload date, the
Outcome Identifier National should not be
90.
120072
The data uploaded
does not contain any
enrolments with an
Enrolment Activity
End Date in the
current collection
year "{0}". This may
indicate that you are
trying to submit data
for a future collection
year.
120072: The data
uploaded does not
contain any training
activity which has an
Enrolment Activity End
Date in the current
year. This may
indicate that you are
trying to submit data
for a future collection
year.
(Warning)
(Only active
up to
November
each year)
Content
(Warning)
64
Delivery Mode
Identifier
Content
120010
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” the Delivery
Mode Id “{3}” is not
valid.
120010: The Delivery
Mode Identifier on the
Enrolment
(NAT00120) must be
valid (refer to the
Victorian VET Student
Statistical Collection
Guidelines for valid
codes, eg 10, 20, 30,
40, 90).
Outcome
Identifier –
National
Content
120012
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” Outcome Id –
National “{3}” is not
valid.
120012: The Outcome
Identifier - National
must be a valid (refer
to the Victorian VET
Student Statistical
Collection Guidelines
for valid codes, eg 20,
30, 40, 51, 52, 53, 54,
60, 70, 81, 82 or 90).
Content
120050
For Client Id "{0}" the
Outcome Id –
National "{1}" for
Module/Unit of
Competency Id "{2}"
must not be blank.
120050: The Outcome
Identifier - National
must not be blank.
DEECD
Version 1
Hint
120010: In the
NAT00120 file, the
Delivery Mode Identifier
must be either \'10\'Classroom based or
\'20\'-Electronic based
or \'30\'-Employment
based or \'40\'-Other.
None of the above or
\'90\'-Not applicable.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Error message
Description
120058
Client Id “{0}” enrolled
in Module/Unit of
Competency “{1}”
with Enrolment
Activity End Date
“{2}” and Outcome Id
- National “{3}” needs
to have a valid
Outcome Id National entered by
the final submission
for <collection year>.
120058: A valid final
Outcome Identifier National must be
entered for all units
scheduled for
completion in the
current year by the
final upload for the
collection year.
Content
120073
Client Id “{0}” enrolled
in module/unit of
competency Id “{1}”
and
Qualification/Course
Id “{2}” with
Enrolment Activity
Start Date “{3}” and
Funding Source Id –
State Training
Authority “{4}” is
being reported as
government funded,
but is being reported
as withdrawn with
Outcome Id National code 82.
Withdrawals from
government
subsidised training
are to be reported
using Outcome Id
National code 40
(Withdrawn).
120073: Withdrawals
from Government
funded training must
be reported with
Outcome Identifier –
National code 40
Content
1203251
For Client Identifier
“{0}” and/or
Module/Unit of
Competency Id “{1}”,
the Enrolment Activity
End Date “{2}” is after
the collection period
end date “{3}”
therefore the
Outcome Id –
National “{4}” must be
70.
1203251: If the
Enrolment Activity End
Date is after the
collection period end
date, the Outcome
Identifier - National
must be 70.
Content
Error
code
(only active
from each
December
for end of
year
reporting)
DEECD
Version 1
Hint
1203251: In the
NAT00120 file, the End
Date for this enrolment
is a date in the future
year/s. The Outcome
Identifier - National must
be "70" (Continuing)
only.
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upplement
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Field
Scheduled
Hours
66
DEECD
Error
Type
Error
code
Error message
Description
Hint
1203252: In the
NAT00120 file, since
Outcome Identifier National is "70"
(Continuing) the End
Date must be a date in
the future year/s.
Content
1203252
For Client Identifier
"{0}" enrolled in
Qualification/Course
Identifier "{1}" and/or
Module/Unit of
Competency Id "{2}"
the Enrolment Activity
End Date "{3}" is
earlier than or equal
to the collection
period end date "{4}"
therefore the
Outcome Id National "{5}" must
NOT be 70.
1203252: If Enrolment
Activity End Date On
the Enrolment
(NAT00120) file is less
then or equal to the
collection period end
date therefore the
Outcome Id - National
must NOT be 70.
Content
1203408
For Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}",
Qualification/Course
Recognition Id "{2}",
the scheduled hours
reported "{3}" is more
than twice the
nominal hours "{4}"
for this unit reported
in your NAT00060
file.
1203408: Scheduled
Hours cannot be more
than twice the number
of Nominal Hours
associated with the
Module/Unit of
Competency on the
module master file for
courses with
Qualification/Course
Recognition Identifier
11 or 12.
Content
120071
For Client Id "{0}"
enrolled in Course Id
"{1}" and
Module/Unit of
Competency Id "{2}"
the Scheduled Hours
"{3}" is more than
twice the national
nominal hours “{4}”
for this Module/Unit
of Competency.
120071: The
Version 1
Scheduled Hours
must not be greater
than twice the national
nominal hours for the
Module/Unit of
Competency.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Funding Source
- National
DEECD
Error
Type
Error
code
Error message
Description
Hint
120059: RTOs can
refer to the Victorian
VET Student Statistical
Collection Guidelines,
specifically the section
on 'Funding Source
Identifier - State
Training Authority' for a
list of consistent
National and State
codes.
Content
120059
For Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" and
Module/Unit of
Competency "{2}",
the Funding Source
Id - National "{3}" is
not consistent with
the Funding Source
Id - State Training
Authority "{4}". Refer
to the Victorian VET
Student Statistical
Collection Guidelines
for details of State
and National funding
codes.
120059: The Funding
Source Id - National is
not consistent with the
Funding Source Id State Training
Authority.
Content
120081
For Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}"
and/or
Qualification/Course
Id "{2}" the National
Funding Source
Code "{3}" is not
valid. The National
Funding Source
Code must be 30
(International Full
Fee-Paying student)
when Training
Delivery is overseas.
120081: National
Funding Source Code
must be "30"
(International Full FeePaying student) when
training delivery is
overseas.
Content
120327
For Client Id "{0}" and
Module/Unit of
Competency Id "{1}"
the Funding Source
Id - National is "{2}"
but the relevant VET
Flag in the Module
(NAT00060) file is N.
Only modules with
VET Flag Y can be
government funded
with a Funding
Source Id - National
code of 11 or 15.
120327: Only units of
competency/modules
with VET Flag Y can
be government
funded. Units/modules
reported as
government funded
with Funding Source
Identifier - National of
11 or 15 cannot have
VET Flag N on the
module file
(NAT00060).
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Field
68
DEECD
Error
Type
Error
code
Error message
Description
Content
120357
Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}"
reported with VET
Flag "{2}" has a
Funding Source Id State Training
Authority "{3}" and a
Funding Source Id National "{4}". The
VET Flag appropriate
to this module in the
SVTS module
reference files is N
which indicates that
the Funding Source
Id - National "{5}"
code be should be at
least 20 (ie fee for
service).
120357: The VET Flag
for this unit/module is
N in SVTS reference
data so both the
Funding Source Id State Training
Authority and the
Funding Source Id National must relate to
fee for service (not
government funded)
activity.
Content
120358
Client Id “{0}” enrolled
in
Qualification/Course
Id “{1}” and
Module/Unit of
Competency “{2}” has
Funding Source Id National of “{3}”
which indicates that
the student is
government funded.
The VET Flag for this
Qualification/Course
Id is “{4}”. Only VET
courses can be
government funded.
120358: The
unit/module is being
reported with a
Funding Source Id National that indicates
that the unit is
government funded.
The VET Flag is N.
Only VET courses can
be government
funded.
Content
1203742
The Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" and/or
Module/Unit of
Competency Id "{2}"
the Funding Source
Id - National "{3}" is
not a valid value.
1203742: The Funding
Source - National in
the Enrolment
(NAT00120) file must
be valid (11, 13, 15,
20, 30,80).
Version 1
Hint
1203742: In the
NAT00120 file, the
Funding Source National must be (11,
13, 15, 20, 30,80).
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Commencing
Course Identifier
DEECD
Error
Type
Content
Error
code
120015
Error message
Description
Hint
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” the
Commencing Course
identifier “{3}” is not
valid.
120015: The
Commencing Course
Identifier must be valid
( 3, 4 or 8).
120015: In the
NAT00120 file, the
Commencing Course
Identifier must be \'3\' or
\'4\' or \'8\'.
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Field
Error
Type
DEECD
Error message
Description
Hint
Content
120070
For Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}"
and Course Id "{2}"
the Commencing
Course Id "{3}" is
inconsistent for all
Modules within the
Course Enrolment.
120070: For all
units/modules that
make up a course
enrolment (that is
groups of
units/modules that
have the same Client
Id,
Qualification/Course
Id and Course
Commencement Date
combination), the
Commencing Course
ID must be consistent
for all units/modules
within that course
enrolment.
120070: The
Commencing Course ID
must be the same for all
modules within the
same enrolment, with
an enrolment beinf
defined as the same
ClientID, CourseID, and
Course Commencement
Date combination.
Content
120544
The Commencing
Course Id appears
inconsistent with the
Course
Commencement
Date. The enrolment
by Client Id "{0}" in
Qualification/Course
Id "{1}" and
Module/Unit of
Competency Id "{2}"
has Commencing
Course Id "{3}" which
indicates that the
student commenced
their course
enrolment prior to this
collection year.
However the Course
Commencement
Date "{4}" is in this
collection year.
120544: The
Commencing Course
Id appears
inconsistent with the
Course
Commencement Date.
The Commencing
Course Id 4 indicates
the student
commenced their
course enrolment prior
to the current
collection year BUT
their Course
Commencement Date
is in this collection
year. This may be
possible, for example,
if the student has
transferred to a later
version of their original
course/qualification in
the current collection
year.
Check the date the
student commenced this
course/qualification. If
the student did start
their course this
collection year you
should update the
Commencing Course Id
to 3. If the student
started their study
towards this
qualification in a
previous year in a
previous version of the
qualification but
changed to later version
of the
qualification/course
during the current
collection year, then you
may ignore this warning.
If not, correct either the
Commencing Course Id
or the Course
Commencement Date
as appropriate to ensure
that both are correct
and consistent.
(Warning)
70
Error
code
Version 1
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Content
DEECD
Error
code
120545
Error message
Description
Hint
The Commencing
Course Id is
inconsistent with the
Course
Commencement
Date. Client Id "{0}" in
Qualification/Course
Id "{1}" and
Module/Unit of
Competency Id "{2}"
has Course
Commencement
Date "{3}". This date
indicates that the
student commenced
their course
enrolment prior to the
current collection
year, However, this
enrolment is being
reported with
Commencing Course
Id "{4}" which
indicates that the
student did
commence this
course enrolment in
the current collection
year.
120545: The
Commencing Course
Id is inconsistent with
the Course
Commencement Date.
The Commencing
Course Id 3 indicates
the student
commenced their
course enrolment in
the current collection
year BUT their Course
Commencement Date
is prior to this
collection year.
Check the date the
student actually
commenced this
course/qualification. If
the student did start
their course this
collection year, you
should update the
Course Commencement
Date. If the student
started their study in this
course in a previous
year, you need to
change the
Commencing Course Id
to 4.
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upplement
2014 Validation Supplement
Field
Training
Contract
Identifier –
Australian
Apprenticeships
Error
Type
Content
Error message
Description
1203094
Training Contract Id
“{0}” for Client Id “{1}”
enrolled in
Module/Unit of
Competency Id “{2}”
does not exist in
DELTA for your
training provider.
120309: Training
Contract Identifier
must exist in DELTA
except where Funding
Source Code Identifier
– State Training
Authority is Z70 or
Z75.
120311
Client Id “{0}” enrolled
in Module/Unit of
Competency Id “{1}”
has reported the
same value for the
Training Contract Id Australian
Apprenticeships “{2}”
and Client Id Australian
Apprenticeships “{3}”.
These fields cannot
have the same value
for Victorian
apprenticeships.
120311: Training
Contract Identifier Australian
Apprenticeships and
Client Identifier Australian
Apprenticeships
cannot be the same
for Victorian
apprentices (this may
occur occasionally
when the Funding
Source Code - State
Training Authority is
Z75 or Z70).
(Off from
2011)
Content
4
Error
code
Hint
This validation has been de-activated from January 2011 and replaced by Claim Status Reject Code 18
72
DEECD
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Error message
Description
Hint
120520: RTOs should
log into DELTA and look
up the relevant Training
Agreement/Client
Identifier to confirm the
correct numbers that
should be reported.
Content
120520
The Funding Source
Id - State Training
Authority "{0}" for
Client Id "{1}"
enrolled in
Qualification/Course
Id "{2}" identifies the
student as an
Apprentice/Trainee
but the Training
Contract Id Australian
Apprenticeships "{3}"
is not valid on the
DELTA Register. In
Victoria the DELTA
Training Contract
Identifier - Australian
Apprenticeships
(DELTA Training
Agreement Number)
is usually 8 digits in
length and the
DELTA Client
Identifier - Australian
Apprenticeships
(DELTA Student
Number) has 10
digits.
120520: A valid
Training Contract
Identifier - Australian
Apprenticeships
(DELTA Training
Agreement number)
must be provided for
funded enrolments for
Apprentices and
Trainees. This only
applies to enrolments
with a Funding Source
Id - State Training
Authority that
identifies that the
student is being
funded under an
Apprentice/Trainee
funding program.
Content
120529
DELTA indicates that
this student
Completed/Terminate
d this Training
Agreement more than
90 days ago. Please
ensure that all
training delivery
under this agreement
is reported
successfully to SVTS
and claimed prior to
the end of the current
Collection Year. The
Delta Training
Agreement "{0}" for
RTO Client ID "{1}"
was terminated on
"{2}".
120529: DELTA
indicates that this
student
Completed/Terminate
d this Training
Agreement more than
90 days ago. Please
ensure that all training
delivery under this
agreement is reported
successfully to SVTS
and claimed prior to
the end of the current
Collection Year.
(Warning)
DEECD
Error
code
Version 1
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upplement
2014 Validation Supplement
Field
Error
Type
Content
(Off)
5
Error
code
Error message
Description
Hint
12462205
For Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}”, the Training
Contract Id Australian
Apprenticeships is
not the same for all
modules that make
up this
Qualification/Course.
Check all modules for
this client and course
to ensure that
Training Contract Id Australian
Apprenticeships is
correct and
consistent.
1246220: For a given
client undertaking a
specific
Qualification/Course,
the Training Contract
Identifier - Australian
Apprenticeships must
be the same for each
module within this
Qualification/Course.
1246220:
Apprentice/trainee has
only one Training
Contract Identifier Australian
Apprenticeships for a
Qualification/Course. In
the NAT00120 more
than one number was
recorded against these
enrolments.
This validation has been de-activated and may be re-activated at a later stage.
74
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Validation Supplement
2014 Validation Supplement
Field
Client Identifier
– Australian
Apprenticeships
Error
Type
Content
Error message
Description
1203106
The Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
with Training
Contract Id Australian
Apprenticeships “{2}”
must match the Client
Id in DELTA “{3}” for
this Training Contract
Id for your training
provider except
where Funding
Source Code
Identifier – State
Training Authority is
Z70 or Z75.
120310: The Client
Identifier - Australian
Apprenticeships must
match the Client
Identifier (student
number) in DELTA for
the specified Training
Contract Identifier Australian
Apprenticeships
except where Funding
Source Identifier –
State Training
Authority is Z70 or
Z75.
120521
Client Identifier Australian
Apprenticeships "{0}"
for Client Id "{1}"
enrolled in
Qualfication/Course
Id "{2}" does not
match the Client
Identifier - Australian
Apprenticeships for
Training Contract Id Australian
Apprenticehips "{3}"
on the DELTA
Register. In Victoria
the Training Contract
Identifier - Australia
Apprenticeships
(DELTA Training
Agreement Number)
is usually 8 digits in
length and the Client
Identifier - Australian
Apprenticeships
(DELTA Student
Number) has 10
digits.
120521: The Client
Identifier - Australian
Apprenticeships
(DELTA student
number) identified by
the RTO must be the
DELTA student
number identified on
the DELTA training
agreement. This only
applies to enrolments
with a Funding Source
Id - State Training
Authority that
identifies that the
student is being
funded under an
Apprentice/Trainee
funding program.
(Off from
2011)
Content
6
Error
code
Hint
120521: RTOs should
log into DELTA and look
up the relevant Training
Agreement/Client
Identifier to confirm the
correct numbers that
should be reported.
This validation has been de-activated from January 2011 and replaced by Claim Status Reject Code 18
DEECD
Version 1
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upplement
2014 Validation Supplement
Field
Error
Type
Content
Error
code
Error message
Description
1204622
Client Id "{0}" has
different Client
Identifier - Australian
Apprenticeships
(DELTA Student
Numbers) reported
for different modules.
Check all modules for
this client to ensure
that Client IdentifierAustralian
Apprenticeships
(DELTA number) is
correct and
consistent.
1204622: Each client
will usually have no
more than one Client
Identifier - Australian
Apprenticeships
(DELTA number).
120021
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” the Study
Reason Id “{3}” is not
valid.
120021: The Study
Reason Identifier must
be valid (eg '01', '02',
'03', '04', '05', '06', '07',
'08', '11', '12', '@@').
Refer to the Victorian
VET Student
Statistical Collection
Guidelines for full list
and description of
valid codes.
(Warning)
Study Reason
Identifier
76
DEECD
Content
Version 1
Hint
120021: In the
NAT00120 file, the
Study Reason code
must be either 01, 02,
03, 04, 05, 06, 07, 08,
11, 12, @@ and must
not be blank.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Funding Source
– State Training
Authority
DEECD
Error
Type
Error
code
Error message
Description
Hint
120018: In the
NAT00120 file, the
Funding Source
Identifier - State
Training Authority must
a valid value, as
published in the
Victorian VET Student
Statistical Collection
Guidelines, and must
not be blank.
Content
120018
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” the Funding
Source Id - State
Training Authority
“{3}” is not valid.
120018: The Funding
Source Idenitifier State Training
Authority must be a
valid value. Valid
values are published
in the Victorian VET
Student Statistical
Collection Guidelines.
Content
120027
For client id "{0}"
enrolled in
Qualification/Course
Id "{1}" the Training
Contract Id Australian
Apprenticeships "{2}"
is not valid but the
Funding Source
Identifier - State
Training Authority
code "{3}" indicates
that the student is
undertaking an
apprenticeship or
traineeship. A valid
Training Contract Id Australian
Apprenticeships must
be provided for all
students and units
with funding codes
that indicate the
student is
undertaking their
training as an
apprentice or trainee.
120027: The Funding
Source Identifier State Training
Authority indicates that
the student is
undertaking their
training as an
apprentice or trainee.
A valid Training
Contract Identifier Australian
Apprenticeships must
be provided.
Version 1
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upplement
2014 Validation Supplement
Field
78
DEECD
Error
Type
Error
code
Error message
Description
Content
120028
For client id "{0}"
enrolled in
Qualification/Course
Id "{1}" the Client Id Australian
Apprenticeships "{2}"
is not valid but the
Funding Source Id State Training
Authority "{3}"
indicates that the
student is
undertaking an
apprenticeship or
traineeship. A valid
Client Id - Australian
Apprenticeships must
be provided for all
students and units
with funding codes
that indicate the
student is
undertaking their
training as an
apprentice or trainee.
120028: The Funding
Source Identifier State Training
Authority indicates that
the student is
undertaking their
training as an
apprentice or trainee.
A valid Client Identifier
- Australian
Apprenticeships must
be provided.
Content
120347
Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}"
has a Funding
Source Id- State
Training Authority of
Z10. Only TAFE
institutes (provider
type 31) can use
Funding Source Id State Training
Authority code Z10.
Your provider type is
"{2}".
120347: Only TAFE
institutes can report
training delivery with
Funding Source
Identifier - State
Training Authority
Z10.
Version 1
Hint
120347: In the
NAT00120 file, only
TAFE Institutes can
report training delivery
against State Funding
code "Z10".
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Client Tuition
Fee
7
Error
Type
Error
code
Error message
Description
Hint
Content
1205367
For Client Id {0}
enrolled in
Qualification/Course
Id {1} with Course
Commencement
Date {2}, not all
modules/units of
competency have the
same Funding
Source Id - State
Training Authority.
This student's
enrolment in
Module/Unit of
Competency Id {3}
has Funding Source
Id - State Training
Authority {4}.
120536: The same
Funding Source Id State Training
Authority must be
reported for every
module and/or unit of
competency that is
part of a student's
enrolment in a course.
(All modules/units of
competency which are
reported with the
same Client Id,
Qualification/Course
Id and Course
Commencement Date
combination are
considered to be part
of the same course
enrolment).
Content
120078
Client Id {0} enrolled
in
Qualification/Course
Id {1} in Module/Unit
of Competency Id {2}
with Course
Commencement
Date {3} being
reported with
Outcome Identifier –
National code {4} and
Funding Source
Identifier – National
code {5} has a null or
blank Client Tuition
Fee {6} . Client
Tuition Fee must be
reported for all
government
subsidised training
being delivered from
2013 that is not being
recognised under
Credit Transfer or
Recognition of
Current Competency
arrangements.
120078: Client Tuition
Fee field must be
reported for all
government
subsidised training
that is not Recognition
of Current
Competency or Credit
Transfer.
This warning has been changed to content error from January 2012
DEECD
Version 1
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upplement
2014 Validation Supplement
Field
Error
Type
Error message
Description
Content
120079
For Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" and/or
Module/Unit of
Competency Id "{2}"
the Tuition Fee "{3}"
is invalid.
120079: The Client
Tuition Fee value
reported is higher than
an acceptable hourly
tuition fee rate.
Fee Exemption/
Concession
Type Identifier
Content
120019
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}” the Fee
Exemption/Concessio
n Type ld “{3}” is not
valid.
120019: The Fee
Exemption/Concessio
n Type Identifier must
be valid (refer to the
Victorian VET Student
Statistical Collection
Guidelines for full list
and description of
valid codes).
Purchasing
Contract
Identifier
Content
120501
The Purchasing
Contract Id "{0}"
supplied for Client Id
"{1}" enrolled in
Qualification/Course
Id "{2}" at Training
Organisation Delivery
Location Id "{3}" does
not enable you to
claim funding for
program '"{4}".
120501: For funded
enrolments to be paid
through SVTS, the
RTO must supply a
Purchasing Contract
Id that is valid, has a
status of Funded and
applies to the type of
funding that is being
claimed (eg based on
Course
Commencement Date,
Funding Source Id State Training
Authority). This
applies to all Funding
Programs.
Content
120533
No Purchasing
Contract Id has been
provided for any of
the module/unit of
competency
enrolments in your
NAT00120 file. No
payment can be
made without a
relevant Purchasing
Contract Id.
120533: No
Purchasing Contract
Id has been provided
for any of the
module/unit of
competency
enrolments in your
Enrolment
(NAT00120) file. No
payment can be made
without a valid
Purchasing Contract
Id.
(Warning)
80
Error
code
DEECD
Version 1
Hint
120019: In the
NAT00120 file, the Fee
Exemption/Concession
Type code must be
either G, H, J, K, M,
O, P, V or Z and must
not be blank.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Content
Error
code
Error message
Description
120063
For Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}” with Course
Commencement Date
“{2}”, the
PurchasingContract
Id is not the same for
all units in this course
enrolment. This
student's enrolment in
Module/Unit of
Competency Id “{3}”
has Purchasing
Contract Id “{4}”.
120063: For all
units/modules that
make up a
government funded
course enrolment (that
is groups of
units/modules that
have the same Client
Id,
Qualification/Course
Id and Course
Commencement Date
combination), there
should be no
inconsistencies
between records. The
PurchasingContract Id
is not the same for all
units in this course
enrolment.
(Warning)
Hint
Purchasing
Contract
Schedule
Identifier
Content
120510
To be funded under
PETP, a valid funded
Purchasing Contract
Schedule Id must be
supplied. For Client
Id "{0}" undertaking
Module/Unit of
Competency Id "{1}",
the Purchasing
Contract Schedule Id
supplied "{2}" is not a
valid submission
number for your RTO.
120510: The
Purchasing Contract
Schedule Identifier
must be a valid
submission number
for the RTO and
cannot have a status
of withdrawn. The
Purchasing Contract
Schedule Identifier is
mandatory for private
RTOs claiming PETP
funding but must be
left blank by TAFE
Institutes and ACE
providers.
Hours Attended
Content
120067
For Client Id “{0}”
enrolled in
Module/Unit of
Competency Id “{1}”
and/or
Qualification/Course
Id “{2}”, Hours
Attended “{3}” is
higher than the
Scheduled Hours
“{4}”.
120067: Hours
attended on the
Enrolment
(NAT00120) file
cannot be greater then
the Scheduled Hours
on the Enrolment
(NAT00120) file.
DEECD
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upplement
2014 Validation Supplement
Field
Error
Type
Error message
Description
Hint
120543
The enrolment by
Client Id "{0}" in
Module/Unit of
Competency Id "{1}"
with Enrolment
Activity Start Date
"{2}" and Enrolment
Activity End Date
"{3}" is reported as
withdrawn Outcome
Identifier – National
"{4}". The Hours
Attended "{5}" for this
enrolment is equal to
the Scheduled Hours
"{6}". For withdrawn
units, it is expected
that the Hours
Attended will be less
than the Scheduled
Hours.
120543: For a
withdrawn unit, the
Hours Attended is
equal to the
Scheduled Hours
when it is expected
that the Hours
Attended should be
less than the
Scheduled Hours.
Check the Hours
Attended by the student
prior to withdrawal and
update the Hours
Attended field in your
student management
system as required. It is
most unlikely that the
RTO would have
delivered the full
Scheduled Hours (which
include assessment)
prior to the student's
withdrawal so the Hours
Attended should almost
always be less than the
Scheduled Hours.
Content
120080
For Client Id "{0}",
Qualification/Course
ID "{1}", Associated
Course Identifier "{2}"
should be blank.
120080: Associated
Course Identifier must
be blank.
Content
120524
The Training Activity
Start Date "{0}" for
Client Id "{1}"
enrolled in
Qualification/Course
Id "{2}" must fall
within 90 days of the
DELTA Training
Agreement
Commencement
Date "{3}".
120524: To be eligible
for funding, training
must commence
within 3 months of the
commencement date
of the student's
DELTA Training
Agreement. This only
applies to enrolments
with a Funding Source
Id - State Training
Authority that
identifies that the
student is being
funded under an
Apprentice/Trainee
funding program.
Content
Error
code
(Warning)
Associated
Course Identifier
Course
Commencement
Date
82
DEECD
(Warning)
Version 1
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
Type
Content
DEECD
Error
code
120534
Error message
Description
Hint
There are 5 or more
different Course
Commencement
Dates in your current
data upload for Client
Id “{0}” enrolled in
Qualification/Course
Id “{1}”. The Course
Commencment Date
must be the same for
each module/unit of
competency
associated with each
instance of a
student's enrolment
in a specific
qualification/course.
Client Id “{0}” enrolled
in
Qualfiication/Course
“{1}” and Module/Unit
of Competency Id
“{2}” with an
Enrolment Activity
Start Date “{3}” has
Course
Commencement
Date “{4}”.
120534: It is expected
that a student enrolled
in a particular course
cannot have more
than 4 different
Course
Commencement
Dates for that course.
120534: Where a
student fails or
withdraws from a
course, they re-enrol
with a new Course
Commencement Date.
A given student would
not reasonably have 5
or more different
commencements in a
particular course in any
one year.
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2014 Validation Supplement
Field
Error
Type
Content
Error
code
Error message
Description
Hint
120535
There are more than
two different Course
Commencement
Dates in your current
data upload for Client
Id {0} enrolled in
Qualification/Course
Id “{1}”. The Course
Commencement
Date must be the
same for each
module/unit of
competency
associated with each
instance of a
student's enrolment
in a specific
qualification/course.
Client Id “{0}” enrolled
in
Qualfication/Course
Id “{1}” and
Module/Unit of
Competency Id “{2}”
with an Enrolment
Activity Start Date
“{3}” has Couse
Commencement
Date “{4}”.
120535: It is expected
that a student enrolled
in a particular course
should not have more
than 2 different
Course
Commencement
Dates for that course.
120535: Where a
student fails or
withdraws from a
course, they re-enrol
with a new Course
Commencement Date.
A given student would
not reasonably have 2
or more different
commencements in a
particular course in any
one year.
1205388
For Client Id “{0}”
enrolled in
Qualification/Course
Id “{1}” and
Module/Unit of
Competency Id “{2}”
with Purchasing
Contract Id “{3}”, the
Course
Commencement
Date “{6}” is earlier
than the purchasing
contract/service
agreement contract
date “{7}” that the
RTO has with the
VSC/the Department.
120538: When a
purchasing contract ID
is reported, the
Course
Commencement Date
cannot be before the
Contract Start Date for
that purchasing
contract/service
agreement .
(Warning)
Content
(Off)
8
This content validation was deactivated during 2010 and re-activated in 2011
84
DEECD
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Eligibility
Exemption
Indicator
DEECD
Error
Type
Error
code
Error message
Description
Hint
Content
120077
In the current upload,
there are no units of
competency or
modules enrolments
for Client Id {0}
enrolled in
Qualification/Course
Id {1} with Course
Commencement
Date {2} that have an
Enrolment Activity
Start date that is prior
to 01 July 2012. Unit
of
competency/module
Id {3} has an
Enrolment Activity
Start Date of {4}.
120077: For all units
being reported for
student course
enrolments that have
a Course
Commencement Date
prior to 01 July 2012,
at least one reported
unit of
competency/module
that is being attained
through training (ie is
not Credit Transfer or
Recognition of Current
Competency or
Withdrawal with no
attendance) must
have an Enrolment
Activity Start Date that
is prior to 01 July
2012.
Content
120539
For Client Id "{0}"
enrolled in
Qualification/Course
Id "{1}" with Course
Commencement
Date “{2}”, not all
modules/units of
competency have the
same Eligibility
Exemption Indicator.
For this student’s
enrolment in this
course, Module/Unit
of Competency “{3}”
is being reported with
Eligibility Exemption
Indicator "{4}".
120539: The same
Eligibility Exemption Id
must be reported for
every module and/or
unit of competency
that is part of a
student's enrolment in
a course. (All
modules/units of
competency which are
reported with the
same Client Id,
Qualification/Course
Id and Course
Commencement Date
combination are
considered to be part
of the same course
enrolment).
Version 1
120539: The Eligibility
Exemption Indicator
must be the same for all
units within a student’s
enrolment in a course,
Check that the Eligibility
Exemption Id is the
same on every unit of
competency/module
enrolment that has the
same ClientID,
CourseID, and Course
Commencement Date
combination. Also
ensure that Eligibility
Exemptions are granted
to student course
enrolments within with
your RTO’s Eligibility
Exemption budget
allocation (if any).
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Field
86
Error
Type
Error
code
Error message
Description
Hint
Content
120540
Client Id {0} enrolled
in
Qualification/Course
Id {1} in Module/Unit
of Competency Id {2}
with Course
Commencement
Date {3} and Funding
Source Id – State
Training Authority {4}
has Eligibility
Exemption Id <Y>.
Eligibility Exemptions
can only be granted,
subject to criteria and
budget availability, or
where the Funding
Source Id – State
Training Authority is
WTL, WTP, NGP,
NGL.
120540: Eligibility
Exemption Indicator Y
is only valid for
government funded
Course
Commencements
made on or after
1/1/2013 if the
Funding Source Id –
State Training
Authority is WTP,
WTL, NGP, NGL.
VET FEE-HELP
(Income
Contingent
Loan) Indicator
Content
120041
VET Fee Help Flag
“{0}” must be N if the
qualification/course is
not a Diploma or
higher level
qualification. Check
Client Id “{1}” enrolled
in Module/Unit of
Competency Id “{2}”
and
Qualification/Course
Name “{3}”.
120041: VET Fee
Help Flag must be N if
qualification/course is
not Diploma or higher
level qualification.
Industry Code
(ANZSIC)
Content
120042
The ANZSIC “{0}”
reported for Client Id
“{1}” enrolled in
Module/Unit of
Competency Id “{2}” is
not a valid ANZSIC
code.
120042: The ANZSIC
reported is not a valid
ANZSIC code. Refer
to the Victorian VET
Student Statistical
Collection Guidelines
for valid codes.
120042: In the
NAT00120 file, the
ANZSIC code is invalid.
This code must not be
blank and should match
against a list maintained
by this sytem. You may
have to contact your
software vendor for
further assistance.
Content
120040
The Industry code
reported for Client Id
“{0}” enrolled in
Module/Unit of
Competency Id “{1}”
must not be NULL
where Funding
Source Code State
“{2}” is LSG, PSG or
SSG.
120040: The Industry
code cannot be NULL
if the Funding Source
Identifier - State
Training Authority
relates to the Skills for
Growth initiative (ie
LSG, PSG or SSG).
120040: In the
NAT00120 file, if the
State Funding Source
code is LSG, PSG or
SSG then the ANZSIC
code or Industry Code
must not be blank.
DEECD
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
VET in Schools
Flag
DEECD
Error
Type
Content
Error
code
120060
Error message
Description
For Client Id "{0}"
enrolled in
Module/Unit of
Competency Id "{1}"
with a VET in
Schools Flag "Y", the
At School Flag
reported for this
student is in the
Client (NAT00080)
file is "N". If the VET
in School Flag is
correct then the At
School Flag for this
student should be
"Y". Alternatively, the
VET in Schools Flag
for this unit may be
incorrect.
120060:
Units/modules are
reported in the
Enrolment
(NAT00120) file with
VET in Schools Flag
"Y" so the At School
Flag for these
students on the Client
(NAT0080) file must
be "Y".
Version 1
Hint
December 2013
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upplement
2014 Validation Supplement
NAT00130 – Qualification Completed file
File name
NAT00130.txt
Form validation errors in the NAT00130
Field
Training
Organisation
Identifier
Qualification/
Course
Identifier
88
DEECD
Error
Type
Error
code
Error message
Description
Hint
1304526: In the
NAT00130 file, the first
ten characters is the
Training Organisation
Identifier (TOID). This
number must be the
same as the first ten
characters in the
NAT00010 file, which
is also the TOID.
Form
1304526
The Training Organisation
Id "{3}" reported in the
Qualification Completed
(NAT00130) file does not
match that reported in
your Training
Organisation (NAT00010)
file.
1304526: The Training
Organisation Identifier
included in this file is
not on the Training
Organisation
(NAT00010) file.
Form
130014
For Clientid “{0}”,
Qualification/Course ID
“{1}” the Training
Organisation Identifier
cannot be blank.
130014: The Training
Organisation Identifier
cannot be blank.
Form
130003
Client Id "{0}" is reported
in the Qualification
Completed (NAT00130 )
file as having completed
Qualification/Course Id
"{1}" in the year "{2}",
which is the current
collection year. If this
student completed their
course enrolment in this
collection year, there
should be one or more
unit or module enrolment
records in your enrolment
file (NAT00120) for this
student and course
enrolment.
130003: If the program
was completed in the
collection year, client
enrolment records
must exist in the
NAT00120 file.
Form
130008
In the Qualification
Completed (NAT00130)
file, for Client Id "{0}" the
Qualification/Course Id
must not be blank.
130008: The
Qualification/Course
Identifier reported in
the Completions
(NAT00130) file must
not be blank.
Form
130006
Qualification/Course Id
"{1}" reported in the
Qualification Completed
(NAT00130) file does not
have a corresponding
course record in the
course file (NAT00030).
130006: The
Qualification/Course
Identifier must exist in
the course file
(NAT00030).
Version 1
130003: In the
NAT00130 file, you
have specified a
program completion
year which is the
current year. This
student/s did not
participate in any
training in the current
year since there are
no enrolment records
in the NAT00120 file.
130006: The
NAT00130 file,
indicates that there is
no information in the
Course file NAT00030
for this course/s.
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Client
(Student)
Identifier
Error
Type
Error
code
Error message
Description
Hint
Form
130007
In the Qualification
Completed (NAT00130)
file, for
Qualification/Course Id
"{0}", the Client Id must
not be blank.
130007: The Client
Identifier in the Client
(NAT00130) file is
mandatory, it must not
be blank.
Form
130001
Client Id "{0}" reported in
the Qualification
Completed (NAT00130)
file as having completed
Qualification/Course Id
"{1}" in year "{2}" must
also exist in the client file
(NAT00080).
130001: Clients
reported in the
completions file
(NAT00130) must also
exist in the Client file
(NAT00080).
130001: The
NAT00130 file,
indicates that these
students do not
appear in the Student
File NAT0080. You will
have to create them in
your student
management software.
Form
130005
Duplicate qualification
records were found on the
Qualification Completed
(NAT00130) file for Client
Id "{0}" for
Qualification/Course Id
"{1}" in Year Program
Completed "{2}". Each
completion should be
reported only once.
130005: No more than
one completion record
is to be provided for
each student for each
course they complete
in a given year. That
is, the combination of
Client Identifier,
Qualification/Course
Identifier and Year
must be unique
(cannot have duplicate
records).
130005: In the
NAT00130 file, submit
only one record for a
course completion by
a student for each
year.
Date of Birth
Form
130009
For Client Id "{0}"
reported as having
completed
Qualification/Course Id
"{1}" in the year "{2}" the
Client Date of Birth
reported in the NAT00080
is "{3}".
130009: The Client
Date of Birth value
reported cannot be
greater than or equal
to the year
qualification
completed.
Year Program
Completed
Form
1303217
For Client Id "{0}"
reported in your
Qualification Completed
(NAT00130) file with
Qualification/Course Id
"{1}", the Year Program
Completed "{2}" is more
than 10 years before the
current year.
1303217: The Year
Program Completed
must not be more than
10 years before this
collection year.
1303217: In the
NAT00130 file, enter a
year for qualifications
issued up to 10 years
earlier to the current
year only.
Form
1303242
For Client Id "{0}",
Qualification/Course Id
"{1}" is being reported
with a Year Program
Completed "{2}". The
Year Program Completed
must not be later than the
current collection year.
1303242: The Year
Program Completed
must be no later than
the collection year.
1303242: In the
NAT00130 file, the
Year Program
Completed cannot be
in the future. The Year
Program Completed
can only be the current
collection year or an
earlier year.
DEECD
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Victorian VET Student Statistical Collection Guidelines – 2014: Validation
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2014 Validation Supplement
Field
Error
Type
Error
code
Error message
Description
Form
130012
For Clientid “{0}”,
Qualification/Course ID
“{1}” the Year Program
Completed cannot be
blank.
130012: The Year
Program Completed
cannot be blank.
Qualification
Issued Flag
Form
130004
For Client Id "{0}"
reported in your
Qualification Completed
(NAT00130) file as having
completed
Qualification/Course Id
"{1}" in Year Program
Completed "{2}", the
Qualification Issued Flag
"{3}" must be 'Y' or 'N'.
130004: The
Qualification Issued
Flag must be either 'Y'
or 'N' on the
completions file.
Course
Commencement
Date
Form
130013
For Clientid “{0}”,
Qualification/Course ID
“{1}” the Course
Commencement Date
cannot be blank.
130013: The Course
Commencement Date
cannot be blank.
Hint
130004: In the
NAT00130 file, is a
student was issued the
acknowledgment that
he/she has completed
the requirements of a
recognised
qualification, set
Qualification
IssuedFlag must to Y
else set the flag to N.
Content validation errors in the NAT00130
Field
Qualification/
Course
Identifier
90
DEECD
Error
Type
Content
Error
code
Error message
Description
Hint
1304008
Client Id "{0}" is reported
in the Qualification
Completed (NAT00130)
file as having completed
Qualification/Course Id
"{1}". This course is
listed in your Course
(NAT00030) file as
having a Level of
Education of "{2}". There
must not be any records
in the Qualification
Completed file for
courses that have a
Qualification Course
Level of Education of
999 or 912.
1304008: There must
not be any records in
the Qualification
Completed file for
courses that have
Qualification Course
Level of Education on
the course
(NAT00030) file of 999
or 912.
1304008: In the
NAT00130 file, these
records indicate that
these are Statements
of Attainments or
Bridging and Enabling
Courses. These
records must not be
submitted.
Version 1
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Field
Error
code
Error message
Description
Hint
Content
1304009
Completions records are
included on the
Qualification Completed
(NAT00130) file for
Qualification/Course Id
"{0}", including for Client
Id "{1}". This course has
VET Flag '"{2}"' in your
Course (NAT00030) file.
Completions should only
be reported for courses
that have VET Flag = 'Y'.
1304009: Only VET
qualifications should
be included on the
NAT00130
completions file.
1304009: Remove
these records from the
NAT00130 file, since
these courses are of a
hobby or enrichment
nature as indicated by
the VET Flag="N" in
the NAT00030.
Date of Birth
Content
130010
For Client Id "{0}"
reported as having
completed
Qualification/Course Id
"{1}" in the year "{2}" the
Client Date of Birth
reported in the
NAT00080 is "{3}". This
states the client to be
under 15 years of age as
at the start of the
collection year.
130010: The Client
Date of Birth value
reported states that
the Client is under 15
years of age as at the
start of the collection
year.
Course
Commencement
Date
Content
130011
For Client ID "{0}",
Qualification/Course ID
"{1}" the Course
Commencement Date on
the Qualification
Completion (NAT00130)
file does not match the
Course Commencement
Date on the NAT00120
"{2}".
130011: The Course
Commencement Date
in NAT00130 must be
the same as the
Course
Commencement Date
in NAT00120 for the
same enrolment.
DEECD
Error
Type
Version 1
December 2013
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upplement
2014 Validation Supplement
Blanks in data elements
NAT00080 Client File cont.
AT00010 Training Organisation File
Address Street Name
Statistical Area Level 1 Identifier
Statistical Area Level 2 Identifier
Victorian Student Number (VSN)
Training Organisation Identifier
Training Organisation Name
Training Organisation Type Identifier
Address First Line
Address Second Line
Address Location - Suburb, Locality or Town
Postcode
State Identifier
Contact Name
Telephone Number
Facsimile Number
E-mail Address
Software product name
Software Vendor E-mail Address
No
No
No
No
Yes
No
No
No
No
No
Yes
Yes
Yes
Yes
NAT00020 Training Organisation Delivery Location
Training Organisation Identifier
Training Organisation Delivery Location Identifier
Training Organisation Delivery Location Name
Postcode
State Identifier
Address Location – Suburb, Locality or Town
Country Identifier
Address Building/Property/Name
Address Flat/Unit Details
Address Street Number
Address Street Name
No
No
No
No
No
No
No
Yes
Yes
No
No
Qualification/Course Identifier
Qualification/Course Name
Nominal Hours
Qualification/Course Recognition Identifier
Qualification/Course Level of Education Identifier
Qualification/Course Field of Education Identifier
ANZSCO Identifier
VET Flag
No
No
No
No
No
No
No
No
NAT00060 Module/Unit of Competency File
Module/Unit of Competency Flag
Module/Unit of Competency Identifier
Module/Unit of Competency Name
Module/Unit of Competency FOE Identifier
VET Flag
Nominal Hours
No
No
No
No
No
No
NAT00080 Client File
Client (student) Identifier
Name for Encryption
Highest School Level Completed
Year Highest School Level Completed
Sex
Date of Birth
Postcode
Indigenous Status Identifier
Main Language Other Than English Spoken at Home
Labour Force Status Identifier
Country Identifier
Disability Flag
Prior Educational Achievement Flag
At School Flag
Proficiency in Spoken English Identifier
Address Location – Suburb, Locality or Town
Unique Student Identifier
State Identifier
Address Building/Property/Name
Address Flat/Unit Details
Address Street Number
92
DEECD
NAT00085 Client Postal Details File
Client (student) Identifier
Client Title
Client First Given Name
Client Last Name (Surname)
Address Building/Property/Name
Address Flat/Unit Details
Address Street Number
Address Street Name
Address Postal Delivery Box
Address Postal – Suburb, Locality or Town
Postcode
State Identifier
Telephone Number Home
Telephone Number - Work
Telephone Number - Mobile
Email Address
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Yes
No
Yes
No
Yes
Yes
No
No
Yes
No
No
Yes
Yes
No
No
Yes
No
No
No
Yes
Yes
Yes
Yes
NAT00090 Client Disability File
Client (student) Identifier
Disability Type Identifier
No
No
NAT00100 Client Prior Educational Achievement
Client (student) Identifier
Prior Educational Achievement Identifier
NAT00030 Course File
No
Yes
Yes
Yes
No
No
NAT00120 Enrolment File
Training Organisation Delivery Location Identifier
Client (student) Identifier
Module/Unit of Competency Identifier
Qualification/Course Identifier
Enrolment Activity Start Date
Enrolment Activity End Date
Delivery Mode Identifier
Outcome Identifier - National
Scheduled Hours
Funding Source - National
Commencing Course Identifier
Training Contract Identifier - Australian
Apprenticeships
Client Identifier - Australian Apprenticeships
Study Reason Identifier
VET in Schools Flag
Specific Funding (Specific Program) Identifier
Outcome Identifier - Training Organisation
Funding Source - State Training Authority
Client Tuition Fee
Fee Exemption/Concession Type Identifier
Purchasing Contract Identifier
Purchasing Contract Schedule Identifier
Hours Attended
Associated Course Identifier
Course Commencement Date
Eligibility Exemption Indicator
VET FEE-HELP (Income Contingent Loan) Indicator
Industry Code (ANZSIC)
No
No
No
Yes
No
No
No
No
No
No
No
Yes
Yes
No
No
Yes
Yes
No
Yes
No
Yes
Yes
Yes
Yes
No
No
No
Yes
NAT00130 Qualification Completed File
Training Organisation Identifier
Qualification/Course Identifier
Client (student) Identifier
Year Program Completed
Qualification Issued Flag
Course Commencement Date
Version 1
No
No
No
No
No
No
December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Validations listed in numeric order
The following table lists the error codes in numeric order together with the error description.
Error Code
Description
Error Type
Page No.
10001
10001: The Training Organisation file must contain exactly one
record.
FORM
10
10002
10002: The Training Organisation Identifier does not exist on the
national list of Registered Training Organisations.
CONTENT
11
10003
10003: The Training Organisation Identifier must match the Training
Organisation Identifier (TOID) associated with the user's login
details.
FORM
10
10004
10004: Training Organisation Identifier (TOID) must be a 10 digit
number.
FORM
10
10006
10006: The E-mail address must not contain any spaces and must
contain the '@' symbol, which cannot be the first or last character.
FORM
11
10010
10010: Your student management system software product name
and version details must have no more than 20 alphanumeric
characters.
FORM
11
10011
10011: The Address First Line must not be blank.
FORM
10
10012
10012: Address Location - Suburb, Locality or Town must not be
blank.
FORM
10
10013
10013: The Contact Name must not be blank.
FORM
10
10014
10014: A Postcode must be a four digit number.
FORM
10
10015
10015: The State Identifier must not be blank.
FORM
10
10016
10016: The Telephone Number must not be blank.
FORM
10
10017
10017: The Training Organisation Name must not be blank.
FORM
10
10018
10018: The Training Organisation Type Identifier must not be blank.
FORM
10
10019
10019: The Software vendor E-mail address must be a valid format.
FORM
11
10020
10020: The Registered Training Organisation must match the Legal
name.
CONTENT
(Warning)
11
103705
103705: Postcode must be a valid Australia Post postcode
CONTENT
11
104652
104652: The Address Location - Suburb, Locality or Town must be
a valid location on Australia Post records for the reported Postcode
CONTENT
11
20001
20001: The Training Organisation Delivery Location file must have
at least one record.
FORM
12
20002
20002: The Training Organisation Delivery Location Identifier is
mandatory in each record (cannot be blank).
FORM
12
20003
20003: Each record on the Training Delivery Location file must have
a unique Training Organisation Delivery Location Identifier and each
Training Organisation Delivery Location Identifier must appear only
once in the file.
FORM
12
20005
20005: Each record on the Training Delivery Location file must
contain a Training Organisation Deliver Location Name (the location
name cannot be blank).
FORM
12
20006
20006: Postcode must be valid (must match a postcode in the
master list).
CONTENT
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Error Code
Description
Error Type
Page No.
20010
20010: Address Location - Suburb, Locality or Town must not be
blank.
FORM
13
20011
20011: For postcodes other than VIC or OSPC, the Postcode must
be consistent with the Address Location - Suburb, Locality or Town
(ie; match a postcode/description in the master list).
CONTENT
14
20012
20012: Country Identifier must not be blank and must exist in
country master list if Postcode is "OSPC”.
CONTENT
14
20013
20013: TheTraining Organisation Identifier (TOID) must match the
TOID in the Training Organisation (NAT00010) file.
FORM
12
20014
20014: The Country Identifier must not be blank.
FORM
13
20015
20015: A Postcode must be a four digit number, or OSPC, or VIC.
FORM
13
20016
20016: The State Identifier must not be blank.
FORM
13
20017
20017: The Address Street Number must not be blank.
CONTENT
15
20018
1520018: The Address Street Name must not be blank.
CONTENT
15
20019
20019: The state identifier must be 99 when postcode is "OSPC".
FORM
13
20020
20020: The Address details must not change for an existing unique
Training Organisation Delivery Location Identifier.
CONTENT
14
203707
203707: State Identifier must match the Postcode as defined by
Australia Post
CONTENT
14
204616
204616: No more than one record should exist for this Training
Organisation Delivery Location Name.
FORM
13
204639
204639: The training delivery location Postcode must not be a
Postbox Postcode. Location postcodes must relate to a physical
address.
CONTENT
14
204648
204648: When Postcode is 'OSPC', Country Identifier cannot be
'1100', '1101', '1102' or '1199'.
FORM
13
30001
30001: The Qualification/Course Identifier is mandatory for each
record in the Course (NAT00030) file and must not be blank.
FORM
16
30002
30002: Each record on the Course (NAT00030) file must have a
unique Qualification/Course Identifier must occur only once in the
Course file.
FORM
16
30004
30004: The Qualification/Course Name is mandatory for each
record in the Course (NAT00030) file and must not be blank.
FORM
17
30005
30005: Nominal Hours in the Course (NAT00030) file must be in 4
digit format.
FORM
17
30006
30006: The Qualification/Course Recognition Identifier must be valid
(ie match a value in the master list as specified in the Victorian VET
Student Statistical Collection Guidelines).
CONTENT
20
30007
30007: The Qualification/Course Level of Education Id must be valid
(ie match a value in the master list which is based on the Level of
Education component of the Australian Standard Classification of
Edcuation, ASCED, which is available from the ABS website
www.abs.gov.au).
CONTENT
21
30008
30008: If the Qualification/Course Recognition Id is 11, the
Qualification/Course Level of Education Id must be within the range
211 to 621.
CONTENT
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2014 Validation Supplement
Error Code
Description
Error Type
Page No.
30010
30010: The ANZSCO Identifier must be valid (ie; match an
ANZSCO Identifier from the master list which is based on the
Australian and New Zealand Standard Classification of Occupations
which is available from the ABS website www.abs.gov.au)
CONTENT
22
30011
30011: If the VET Flag in the Course (NAT00030) file is set to 'N',
the ANZSCO Identifier must be set to 'NONVET'
FORM
18
30012
30012: The VET Flag must be valid (ie; either 'Y' or 'N').
FORM
18
30015
30015: If Qualification/Course Recognition Identifier = 14, Nominal Hours
in the Course (NAT00030) file, must not equal 0000.
FORM
17
30016
30016: The Qualification/Course Level of Education Identifier must
not be blank.
FORM
17
30017
30017: The Qualification/Course Recognition Identifier must not be
blank.
FORM
17
30018
30018: The Qualification/Course Id and Qualification/Course Recognition
Id must be consistent. The Qualification/Course Recognition Id indicates
this course is your RTO's local course but the Qualfication/Course Id
matches a nationally recognised qualification or course.
CONTENT
(Warning)
19
30019
30019: The Qualification/Course Level of Education Id is not
appropriate for the Qualification/Course Recognition Id which
indicates that this is a local RTO course.
CONTENT
(Warning)
20
30020
30020: The ANZSCO Identifier cannot be ‘NONVET’ if the VET
Flag in the Course (NAT00030) file is set to ‘Y’.
CONTENT
22
30021
30021: Qualification/Course Recognition Identifier must be 13 when
the Qualification/Course Identifier is a Skill Set in TGA.
CONTENT
20
30022
30022: The Qualification/Course Identifier must be a recognised Skill Set
in TGA when the Qualification/Course Recognition Identifier is "13".
CONTENT
19
30023
30023: For Skillsets the Qualification/Course Level of Education
Identifier must be 991.
CONTENT
21
30313
30313: The Qualification/Course Identifier must not contain spaces.
FORM
16
303401
303401: Qualification/Course nominal hours should be between 0
and 9999 hours.
FORM
17
303725
303725: Qualification/Course Field of Education Identifier must be
valid.
FORM
18
303830
303830: ANZSCO Id must not be blank.
FORM
18
303848
303848: If Qualification/Course Recognition Identifier = 14 then the
Qualification/Course Level of Education Identifier must be in the
range 611-99917
FORM
17
303851
303851: Qualification/Course Level of Education Identifier is less
than 621, indicating the course is a VET course, but the VET Flag is
not 'Y'.
CONTENT
21
303999
303999: The Field of Education reported must match a value in
ASCED classification available on the ABS website.
CONTENT
21
304501
304501: All Qualification/Course Identifiers in the NAT00030 must
also exist in the Enrolment (NAT00120) and/or the Qualification
Completed (NAT00130) file.
FORM
16
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Error Code
Description
Error Type
Page No.
304511
304511: Courses reported with Qualification Recognition Identifier
11 or 12 must exist on the register of nationally recognised training.
training.gov.au provides details of nationally endorsed Training
Packages (Qualification/Course Recognition Id code 11) or
nationally accredited Courses (Qualification/Course Recognition Id
code 12).
CONTENT
19
304515
304515: If Qualification/Course Recognition Identifier is 11 or 12
then VET Flag must be "Y".
CONTENT
20
304617
304617: Qualification completion records should only be reported in
the NAT00130 for courses that have VET Flag = ‘Y’.
CONTENT
22
60001
60001: The Module/Unit of Competency Identifier is mandatory for
each record in the Module (NAT00060) file and must not be blank.
FORM
23
60002
60002: The Module/Unit of Competency Identifier must be unique in
the Module (NAT00060) file and must only appear once.
FORM
23
60003
60003: Module/Unit of Competency Flag must be 'C' or 'M'.
FORM
23
60004
60004: The Module/Unit of Competency Name is mandatory for
each record in the Module (NAT00060) file and must not be blank.
FORM
24
60005
60005: The Module/Unit of Competency Field of Education Identifier
must be valid (ie; match a Qualification field of education within the
master list).
CONTENT
25
60006
60006: The VET Flag must be valid (ie; either 'Y' or 'N').
FORM
24
60007
60007: Nominal Hours in the Module (NAT00060) file must be four
digits.
FORM
24
60009
60009: Where a Module has a Module/Unit of Competency Flag of
C, the Module/Unit of Competency Id must exist in the master list
which is based on units of competency specified in Training
Package qualifications.
CONTENT
25
60010
60010: If the Module/Unit of Competency Identifier does not exist in
module master lists (based on Training Package units of
competency and modules that form part of nationally accredited
courses) then Nominal Hours must not equal '0000'.
CONTENT
25
60011
60011: The Module/Unit of Competency Field of Education Identifier
must not be blank.
FORM
24
60301
60301: The Module/Unit of Competency Identifier must not contain
spaces.
FORM
23
60312
60312: Providers must not use broad Field of Education codes for
the Field of Education Id in the Module/Unit of Competency
(NAT00060) file - that is, the last 2 digits for the field of education
must not be zero. Field of Education is a component of the
Australian Standard Classification of Edcuation, ASCED, which is
available from the ABS website www.abs.gov.au.
CONTENT
26
603416
603416: If the Module/Unit of Competency Flag is set to C, the VET
Flag must be set to Y as all units of competency are of vocational
intent.
CONTENT
26
603420
603420: Module nominal hours must be between 0000 and 1500.
CONTENT
26
604516
604516: A record on the NAT00060 (NAT00060) file cannot be
identified as a module if that record's Module/Unit of Competency
Identifier exists on the national list of all units of competency that
are specified in a nationally endorsed Training Package.
CONTENT
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Validation Supplement
2014 Validation Supplement
Error Code
Description
Error Type
Page No.
80001
80001: The Client Identifier in the Client (NAT00080) file is
mandatory, it must not be blank.
FORM
27
80002
80002: Each record on the Client (NAT00080) file must contain a
unique Client Id and each Client Id must appear no more than once
in the Client file.
FORM
27
80003
80003: The Client Identifier on the Client (NAT00080) file must also
exist on the Enrolment (NAT00120) and/or the Qualification
Completed (NAT00130) file.
FORM
27
80004
80004: Highest School Level Completed on the Client (NAT00080)
file must be valid (ie; must match a level in the master list as
specified in the Victorian VET Student Statistical Collection
Guidelines).
CONTENT
31
80005
80005: Sex on the Client (NAT00080) file must be valid (ie; M or F
or @).
FORM
28
80006
80006: The Date of Birth on the Client (NAT00080) file must be
valid (8 digits in the format DDMMYYYY as specified in the Victorian
VET Student Statistical Collection Guidelines).
FORM
28
80007
80007: The Date of Birth must not be in the future or too far in the
past.
CONTENT
31
80008
80008: For postcodes other than 0000, @@@@ or OSPC, the
Postcode must be consistent with the Address Location - Suburb,
Locality or Town (ie; match a postcode/description in the master
list).
CONTENT
33
80009
80009: The Indigenous Status Identifier on the NAT00080 file must
be valid (ie; either 1, 2, 3, 4 or @).
CONTENT
33
80010
80010: The Main Language Other Than English Spoken at Home
Identifier on the Client (NAT00080) file must be valid (ie; match a
Main Language Other Than English Spoken at Home Identifier from
the master file).
CONTENT
33
80011
80011: The Labour Force Status Identifier must be valid (match a
valid Labour Force Status Identifier as specified in the Victorian VET
Student Statistical Collection Guidelines, namely 01 - 08 or @@).
CONTENT
33
80013
80013: The Disability Flag on the Client (NAT00080) file must be
valid (ie; either 'Y', 'N' or '@').
FORM
29
80014
80014: If the Disability Flag on the Client (NAT00080) file is 'Y',
disability records must exist for this client on the Client Disability
(NAT00090) file.
FORM
29
80016
80016: The Prior Educational Achievement Flag on the Client
(NAT00080) file must be valid (ie; either 'Y', 'N', or '@').
FORM
29
80017
80017: If the Prior Educational Achievement Flag on the Client
(NAT00080) file is 'Y' prior educational achievement records must
exist for this client on the Client Prior Education Achievement
(NAT00100) file.
FORM
29
80019
80019: The AT School Flag on the Client (NAT00080) file must be
valid (ie either 'Y', 'N', or '@').
FORM
29
80021
80021: The Year Highest School Level Completed must be valid. To
be valid the value must be 4 digits between 1900-9999 or @@@@.
CONTENT
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Error Code
Description
Error Type
Page No.
80022
80022: The Proficiency in Spoken English Identifier on the Client
(NAT00080) file is mandatory and must be valid (ie; either 1,2,3,4 or
@), if the Main Language Other Than English Spoken at Home
Identifier on the Client (NAT00080) file is not 1201 (English) or
9700, 9701, 9702, 9799 or @@@@.
FORM
30
80023
80023: The VSN must be null or 9 digits and must comply with the
VSN generation algorithm.
CONTENT
35
80030
80030: A Postcode must be a four digit number, or OSPC, or
@@@@.
FORM
28
80039
80039: VSN must be valid (9 digits or null).
FORM
30
80040
80040: The Country Identifier must not be blank.
FORM
29
80041
80041: The Highest School Level Completed must not be blank.
FORM
27
80042
80042: The Indigenous Status Identifier must not be blank.
FORM
28
80043
80043: The Labour Force Status Identifier must not be blank.
FORM
29
80044
80044: The Main Language Other Than English Spoken at Home
Identifier must not be blank.
FORM
29
80045
80045: The Name for Encryption must not be blank.
FORM
27
80046
80046: The Year Highest School Level Completed must not be
blank.
FORM
28
80047
80047: Date of Birth is missing for a student who commenced on or
after 1/1/2010 and is a government funded student or domestic fee
for service client.
CONTENT
32
80048
80048: The Client Id must be unique to an individual client.
CONTENT
(Warning)
32
80049
80049: For every Student (ClientID) on the NAT80 file where the
Indigenous Status Identifier is 1, 2 or 3, the Country Identifer must
be 1100, 1101, 1102 or 1199.
CONTENT
(Warning)
34
80050
80050: Students with a degree or diploma should not still be at
school. If the Prior Educational Achievement Identifier in the
NAT00100 is coded 008, 410 or 420, then the AtSchoolFlag in the
NAT00080 should be "N".
CONTENT
34
80051
80051: A valid Victorian Student Number (VSN) must be entered for
all Victorian students enrolled in any accredited or government
funded training where the student is aged under 25.
CONTENT
(Warning)
36
80052
80052: The client has not been identified in the Client (NAT00080)
file as disabled "Y" but a disability type record has been provided for
this client in the Disability (NAT00090) file.
CONTENT
34
80053
80053: The state identifier must be 99 when the postcode is OSPC.
FORM
30
80054
80054: The Postcode must be "OSPC" when State Identifier is "99".
FORM
28
80055
80055: The Year Highest School Level Completed must be
"@@@@" when School Level Completed is "02".
FORM
28
80056
80056: Proficiency in Spoken English must be blank when Main
Language is 1201 (English), 9700 (Sign Language), 9701 (Auslan),
9702 (Makaton), 9799 (Sign languages, not elsewhere classified) or
@@@@ (Not specified).
FORM
30
80057
80057: The Address Street Number must not be blank when
postcode is not "OSPC", "0000" or "@@@@".
CONTENT
35
80058
80058: The Address Street Name must not be blank when postcode
is not "OSPC", "0000" or "@@@@".
CONTENT
35
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Error Code
Description
Error Type
Page No.
80059
80059: It is expected that a student be over 14 years of age to be
enrolled in VET training activity.
CONTENT
(Warning)
32
80060
80060: The State Identifier must not be blank.
FORM
30
80061
80061: Unique Student Identifier must be blank.
FORM
30
803236
803236: If Highest School Level Completed in the Client
(NAT00080) file is 02 the Year Highest School Level Completed
must be @@@@.
FORM
27
803705
803705: Postcode must match Australia Post postcode
CONTENT
33
803715
803715: The Country Id provided must match a value on the ABS
Standard Australian Classification of Countries.
CONTENT
33
803745
803745: If on the Client (NAT00080) file the Highest School Level
Completed = 02 (Did not go to School), the At School Flag must be
N.
FORM
28
803752
803752: Year Highest School Level Completed is within 5 years of
the date of birth or more than 100 years prior to the Collection Year.
CONTENT
31
803830
803830: The Address Suburb Locality can only be blank when the
postcode is 0000, @@@@ or OSPC.
CONTENT
35
803832
803832: Client is <= 10 years of age but has been reported as
having Prior Educational Achievement at Certificate 1 or higher.
CONTENT
32
803839
803839: It is expected that students flagged as being at school
cannot have a Labour Force Status of Full Time Employee.
CONTENT
(Warning)
35
804001
804001: The Prior Educational Achievement flag must be provided
(cannot be “@”) for any client who commences a government
funded or domestic fee for service enrolment after 1/1/2010.
CONTENT
34
85001
85001: The Client Identifier in the Client Postal Details (NAT00085)
file must have an associated record in the Client (NAT00080) file.
FORM
37
85010
85010: Each record on the Client Postal Details (NAT00085) file
must contain a unique Client Id.
FORM
37
85030
85030: A Postcode must be a four digit number, or OSPC, or
@@@@.
FORM
37
85040
85040: The State Identifier must be numeric.
FORM
37
85041
85041: Client First Given Name must not be blank.
FORM
37
85042
85042: The Client Identifier in the Client (NAT00085) file is
mandatory, it must not be blank.
FORM
37
85043
85043: Client Last Name must not be blank.
FORM
37
85044
85044: The state identifier must be 99 when postcode is "OSPC".
FORM
38
85045
85045: The Postcode must be “OSPC” when State Identifier is "99".
FORM
37
85046
85046: The Address Street Number must not be blank when
postcode is not "OSPC", "0000" or "@@@@".
CONTENT
39
85047
85047: The Address Street Name must not be blank when postcode
is not "OSPC", "0000" or "@@@@".
CONTENT
39
85048
85048: The E-mail address must be a valid format.
FORM
38
853705
853705: Postcode must match Australia Post postcode
CONTENT
39
90001
90001: The Client Identifier in the Client Disability (NAT00090) file
must also exist in the Client (NAT00080) file.
FORM
40
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Error Code
Description
Error Type
Page No.
90002
90002: The Disability Type Identifier on the Client Disability
(NAT00090) file must be valid. Either 11, 12, 13, 14, 15, 16, 17, 18,
19 or 99.
CONTENT
41
90003
90003: The Client Identifier in the Client (NAT00090) file is
mandatory, it must not be blank.
FORM
40
90004
90004: The Disability Type Identifier must not be blank.
FORM
40
904000
904000: Records must not exist on the Client Disability (NAT00090)
file when the student is identified as having no disability on the
Client (NAT00080) file.
CONTENT
40
100001
100001: The Client Identifier on the Client Prior Educational
Achievement (NAT00100) file must have an associate record in the
Client (NAT00080) file.
FORM
42
100002
100002: The Prior Educational Achievement Identifier on the Client
Prior Educational Achievement (NAT00100) file the must be either
008, 410, 420, 511, 514, 521, 524 or 990.
CONTENT
43
100003
100003: Each record on the Client Prior Educational Achievement
(NAT00100) file must contain a unique Prior Educational
Achievement Identifier.
FORM
42
100004
100004: Each record on the Client Prior Educational Achievement
(NAT00100) file must contain a unique Client Identifier.
FORM
42
100005
100005: The Prior Educational Achievement Identifier must not be
blank.
FORM
42
1004001
1004001: Prior Educational Achievement records exist for this client
on the NAT00100 file but the Prior Educational Achievement Flag
for this Client Id on the Client (NAT00080) file is not Y.
CONTENT
43
120001
120001: The Training Organisation Delivery Location Identifier on
the Enrolment (NAT00120) file must also exist in the Training
Organisation Delivery Location file (NAT00020).
FORM
44
120002
120002: The Client Identifier on the Enrolment (NAT00120) file must
also exist in the Client (NAT00080) file.
FORM
44
120003
120003: The Module/Unit of Competency Identifier on the
Enrolment (NAT00120) file must also exist in the Module
(NAT00060) file.
FORM
44
120004
120004: The Qualification/Course Identifier on the Enrolment
(NAT00120) file must also exist in the Course (NAT00030) file.
FORM
45
120005
120005: The Enrolment Activity Start Date must have a valid format
of DDMMYYYY.
FORM
46
120006
120006: The Enrolment Activity End Date must have a valid format
of DDMMYYYY.
FORM
47
120007
120007: The Enrolment Activity End Date must not be earlier than
the collection period.
FORM
47
120008
120008: The Enrolment Activity Start Date must not be later than
the collection period end date.
FORM
46
120009
120009: The Enrolment Activity Start Date cannot be later than the
Enrolment Activity End Date.
FORM
46
120010
120010: The Delivery Mode Identifier on the Enrolment (NAT00120)
must be valid (refer to the Victorian VET Student Statistical
Collection Guidelines for valid codes, eg 10, 20, 30, 40, 90).
CONTENT
64
120011
120011: If the Delivery Mode Identifier is 90 the Outcome Identifier National must be 51, 52, 53, 54 or 60.
FORM
47
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Validation Supplement
2014 Validation Supplement
Error Code
Description
Error Type
Page No.
120012
120012: The Outcome Identifier - National must be a valid (refer to
the Victorian VET Student Statistical Collection Guidelines for valid
codes, eg 20, 30, 40, 51, 52, 53, 54, 60, 70, 81, 82 or 90).
CONTENT
64
120015
120015: The Commencing Course Identifier must be valid ( 3, 4 or
8).
CONTENT
69
120016
120016: If the Qualification/Course Identifier on the Enrolment
(NAT00120) file is blank, the Commencing Course Identifier must
be 8 (nodule only enrolment).
FORM
48
120018
120018: The Funding Source Idenitifier - State Training Authority
must be a valid value. Valid values are published in the Victorian
VET Student Statistical Collection Guidelines.
CONTENT
77
120019
120019: The Fee Exemption/Concession Type Identifier must be
valid (refer to the Victorian VET Student Statistical Collection
Guidelines for full list and description of valid codes).
CONTENT
80
120021
120021: The Study Reason Identifier must be valid (eg '01', '02',
'03', '04', '05', '06', '07', '08', '11', '12', '@@'). Refer to the Victorian
VET Student Statistical Collection Guidelines for full list and
description of valid codes.
CONTENT
76
120022
120022: If Outcome Identifier - National = 60, the Scheduled Hours
must be 0000
FORM
47
120023
120023: Scheduled Hours must be valid (0000-9999.)
FORM
47
120027
120027: The Funding Source Identifier - State Training Authority
indicates that the student is undertaking their training as an
apprentice or trainee. A valid Training Contract Identifier - Australian
Apprenticeships must be provided.
CONTENT
77
120028
120028: The Funding Source Identifier - State Training Authority
indicates that the student is undertaking their training as an
apprentice or trainee. A valid Client Identifier - Australian
Apprenticeships must be provided.
CONTENT
78
120029
120029: The Training Contract Identifier - Australian
Apprenticeships (TCIAA) must be 10 characters long in your
Enrolment (NAT00120) file. For Victorian apprentices this TCIAA
identifier must contain only 8 digits. It must not contain the
characters A to Z or other special characters such as a slash or
dash unless the Funding Source Code - State Training Authority
relates to fee for service or interstate apprentices (Z75, Z70, S).
FORM
48
120030
120030: The Client Identifier - Australian Apprenticeships (CIAA)
must be 10 characters long. For Victorian apprentices the CIAA
must contain only 10 digits. It must not contain the characters A to Z
or other special characters such as a slash or dash unless the
Funding Source Code - State Training Authority relates to fee for
service or interstate apprentices (Z75, Z70, S).
FORM
50
120033
120033: VET in School Flag value must be valid (Y or N).
FORM
50
120034
120034: ANZSIC Industry code must be valid 2 digit number or
blank. Refer to the Victorian VET Student Statistical Collection
Guidelines for valid codes.
FORM
54
120035
120035: If Course Commencement Date is earlier then than 1st July
2009, the Eligibility Exemption Identifier must be 'N'.
FORM
53
120036
120036: If Funding Source - State Training Authority code relates to
fee for service activity, the Eligibility Exemption Identifier must be N.
FORM
53
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102
Error Code
Description
Error Type
Page No.
120037
120037: Eligibility Exemption Indicator Identifier must be valid (Y or
N).
FORM
54
120038
120038: VET Fee Help (Income Contingent) Indicator must be valid
(Y or N).
FORM
54
120040
120040: The Industry code cannot be NULL if the Funding Source
Identifier - State Training Authority relates to the Skills for Growth
initiative (ie LSG, PSG or SSG).
CONTENT
86
120041
120041: VET Fee Help Flag must be N if qualification/course is not
Diploma or higher level qualification.
CONTENT
86
120042
120042: The ANZSIC reported is not a valid ANZSIC code. Refer to
the Victorian VET Student Statistical Collection Guidelines for valid
codes.
CONTENT
86
120043
120043: The Funding Source Identifier - State Training Authority
must not be blank.
FORM
51
120044
120044: The Client Identifier in the Enrolment (NAT00120) file is
mandatory, it must not be blank.
FORM
44
120045
120045: The Commencing Course Identifier must not be blank.
FORM
48
120046
120046: The Delivery Mode Identifier must not be blank.
FORM
47
120047
120047: The Fee Exemption/Concession Type Identifier must not
be blank.
FORM
51
120048
120048: The Funding Source Identifier - National must not be blank.
FORM
48
120049
120049: The Module/Unit of Competency Identifier must not be
blank.
FORM
44
120050
120050: The Outcome Identifier - National must not be blank.
CONTENT
64
120051
120051: The Study Reason Identifier must not be blank.
FORM
50
120052
120052: The Training Organisation Delivery Location Identifier must
not be blank.
FORM
44
120053
120053: The purchasing contract identifier must be an integer or
blank except where Funding Source Code Identifier - State Training
Authority is S, Z70 or Z75.
FORM
51
120054
120054: The Course Commencement Date is a mandatory field and
must be a valid date format DDMMYYYY.
FORM
53
120055
120055: Your submission includes modules/units of competency
which have an Enrolment Activity Start Date after [current collection
year] which have been identified as new course commencements.
This indicates you are trying to submit data for [collection year+1].
SVTS is not yet open for [collection year +1] data submission.
FORM
46
120056
120056: Modules with a Course Commencement Date in the current
collection year have been identified as continuing course
enrolements. This indicates you are trying to submit data for the
next collection year and SVTS is not yet open for these data
submissions.
FORM
53
120057
120057: Your upload includes modules with a Purchasing Contract
Id that relates to the next collection year or a future collection year.
SVTS is not yet open for these data submissions. The Purchasing
Contract Identifier must relate to a past or current collection year, it
cannot relate to a collection year in the future.
FORM
52
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Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Error Code
Description
Error Type
Page No.
1200589
120058: A valid final Outcome Identifier - National must be entered
for all units scheduled for completion in the current year by the final
upload for the collection year.
CONTENT
65
120059
120059: The Funding Source Id - National is not consistent with the
Funding Source Id - State Training Authority.
CONTENT
67
120060
120060: Units/modules are reported in the Enrolment (NAT00120)
file with VET in Schools Flag "Y" so the At School Flag for these
students on the Client (NAT0080) file must be "Y".
CONTENT
87
120061
120061: A duplicate enrolment cannot exist in the Enrolment
(NAT00120) file. A duplicate enrolment is identified where for a
given Client Id, Qualification/Course Id, Module/Unit of Competency
Id and Course Commencement Date, there are two or more records
on the file that have the same Enrolment Activity Start Date and/or
the same Enrolment Activity End Date.
CONTENT
56
120063
120063: For all units/modules that make up a government funded
course enrolment (that is groups of units/modules that have the
same Client Id, Qualification/Course Id and Course Commencement
Date combination), there should be no inconsistencies between
records. The PurchasingContract Id is not the same for all units in
this course enrolment.
CONTENT
(Warning)
81
12006410
120064: Where the Enrolment Activity End Date is 60 or more days
prior to the latest upload date, the Outcome Identifier - National
should not be 90.
CONTENT
(Warning)
64
120066
120066: Students with a degree or diploma cannot be enrolled in a
Year 10-12 course. If the Prior Educational Achievement Identifier
in the Client Prior Educational Achievement (NAT00100) file is
coded 008, 410 or 420, the Qualification/Course Level of Education
Identifier in the Course (NAT00030) file cannot be 611 (year 12) 613
(year 11) or 621 (year 10).
CONTENT
(Warning)
60
120067
120067: Hours attended on the Enrolment (NAT00120) file cannot
be greater then the Scheduled Hours on the Enrolment (NAT00120)
file.
CONTENT
81
120070
120070: For all units/modules that make up a course enrolment
(that is groups of units/modules that have the same Client Id,
Qualification/Course Id and Course Commencement Date
combination), the Commencing Course ID must be consistent for all
units/modules within that course enrolment.
CONTENT
70
120071
120071: The Scheduled Hours must not be greater than twice the
CONTENT
66
national nominal hours for the Module/Unit of Competency.
(New 2012)
120072: The data uploaded does not contain any training activity
which has an Enrolment Activity End Date in the current year. This
may indicate that you are trying to submit data for a future collection
year.
CONTENT
(Warning)
120072
9
(Only active from
December to end
of each collection
year)
(Only active up to
November then
replaced by
120058)
64
This validation only operates from December until the end of each collection year.
This validation operates during the year to minimise the impact when 120058 is activated as an Error each December.
10
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Error Code
Description
Error Type
Page No.
120073
120073: Withdrawals from Government funded training must be
reported with Outcome Identifier – National code 40
CONTENT
65
120074
120074: This student has enrolled in more than two new
government subsidised courses this year.
CONTENT
(Warning)
60
120075
120075: Student details submitted to SVTS indicate that the student
is undertaking training in more than 2 government subsidised
course enrolments. The Victorian Training Guarantee allows
students to enrol in no more than 2 concurrent courses and in no
more than 2 new courses in any calendar year.
CONTENT
(Warning)
60
120076
120076: The Enrolment Activity Start Date should not be before the
Course Commencement Date.
CONTENT
62
120077
120077: For all units being reported for student course enrolments
that have a Course Commencement Date prior to 01 July 2012, at
least one reported unit of competency/module that is being attained
through training (ie is not Credit Transfer or Recognition of Current
Competency or Withdrawal with no attendance) must have an
Enrolment Activity Start Date that is prior to 01 July 2012.
CONTENT
85
120078
120078: Client Tuition Fee field must be reported for all government
subsidised training that is not Recognition of Current Competency
or Credit Transfer.
CONTENT
79
120079
120079: The Client Tuition Fee value reported is higher than an
acceptable hourly tuition fee rate.
CONTENT
80
120080
120080: Associated Course Identifier must be blank.
CONTENT
82
120081
120081: National Funding Source Code must be "30" (International
Full Fee-Paying student) when training delivery is overseas.
CONTENT
67
120082
120082: Specific Funding Identifier in NAT00120 must be blank.
CONTENT
50
120083
120083: This student has enrolled in a Foundation Course but has
Prior Education of Diploma or above.
CONTENT
58
120084
120084: Qualification/Course Level of Education Identifiers 213 and
222 are no longer valid for VET enrolments starting on or after
1/1/2014.
120085: This student has been reported in a Government Funded
course but is at school and therefore not eligible for government
funding.
CONTENT
61
CONTENT
58
120309: Training Contract Identifier must exist in DELTA except
where Funding Source Code Identifier – State Training Authority is
Z70 or Z75.
CONTENT
72
120310: The Client Identifier - Australian Apprenticeships must
match the Client Identifier (student number) in DELTA for the
specified Training Contract Identifier - Australian Apprenticeships
except where Funding Source Identifier – State Training Authority is
Z70 or Z75.
CONTENT
120085
12030911
12031012
11
12
(Off from 2011)
75
(Off from 2011)
This validation has been de-activated from January 2011 and replaced by Funding Status Reject Code 18
This validation has been de-activated from January 2011 and replaced by Funding Status Reject Code 18
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2014 Validation Supplement
Error Code
Description
Error Type
Page No.
120311
120311: Training Contract Identifier - Australian Apprenticeships
and Client Identifier - Australian Apprenticeships cannot be the
same for Victorian apprentices (this may occur occasionally when
the Funding Source Code - State Training Authority is Z75 or Z70).
CONTENT
72
120327
120327: Only units of competency/modules with VET Flag Y can be
government funded. Units/modules reported as government funded
with Funding Source Identifier - National of 11 or 15 cannot have
VET Flag N on the module file (NAT00060).
CONTENT
67
120347
120347: Only TAFE institutes can report training delivery with
Funding Source Identifier - State Training Authority Z10.
CONTENT
78
120357
120357: The VET Flag for this unit/module is N in SVTS reference
data so both the Funding Source Id - State Training Authority and
the Funding Source Id - National must relate to fee for service (not
government funded) activity.
CONTENT
68
120358
120358: The unit/module is being reported with a Funding Source Id
- National that indicates that the unit is government funded. The
VET Flag is N. Only VET courses can be government funded.
CONTENT
68
120501
120501: For funded enrolments to be paid through SVTS, the RTO
must supply a Purchasing Contract Id that is valid, has a status of
Funded and applies to the type of funding that is being claimed (eg
based on Course Commencement Date, Funding Source Id - State
Training Authority). This applies to all Funding Programs.
CONTENT
80
120502
120502: The course must be in the RTO's scope of registration.
This applies to all Funding Programs.
CONTENT
58
120503
120503: The Course Commencement Date must fall within the
same calendar year as its associated funding contract. This applies
to all Funding Programs.
CONTENT
61
120504
120504: For funding purposes, the State ID on the Training
Organisation Delivery Location (NAT00020) file must be 02
(Victoria). This applies to all Funding Programs.
CONTENT
55
120505
120505: A student cannot be assigned to both an ATTP and PETP
contract simultaneously by an RTO. This error will be reported
against PETP enrolments.
CONTENT
(Warning)
56
120510
120510: The Purchasing Contract Schedule Identifier must be a
valid submission number for the RTO and cannot have a status of
withdrawn. The Purchasing Contract Schedule Identifier is
mandatory for private RTOs claiming PETP funding but must be left
blank by TAFE Institutes and ACE providers.
CONTENT
81
120511
120511: For PETP funded enrolments reported on the Enrolment
(NAT00120) file, the Enrolment Activity Start Date and Enrolment
Activity End Dates must fall within the commencement and
completion dates specified for this PETP Submission on the RTO's
Attachment T to their Funding Contract. This applies to PETP
funding programs only.
CONTENT
62
120512
120512: The training must be delivered in a suburb that falls within
the region specified on the RTO's Attachment T submission for a
claim to be able to be created. This applies to PETP programs only.
CONTENT
55
120513
120513: Only courses identified on the Attachment T for each
particular PETP submission are eligible for funding.
CONTENT
58
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2014 Validation Supplement
Error Code
Description
Error Type
Page No.
120520
120520: A valid Training Contract Identifier - Australian
Apprenticeships (DELTA Training Agreement number) must be
provided for funded enrolments for Apprentices and Trainees. This
only applies to enrolments with a Funding Source Id - State Training
Authority that identifies that the student is being funded under an
Apprentice/Trainee funding program.
CONTENT
73
120521
120521: The Client Identifier - Australian Apprenticeships (DELTA
student number) identified by the RTO must be the DELTA student
number identified on the DELTA training agreement. This only
applies to enrolments with a Funding Source Id - State Training
Authority that identifies that the student is being funded under an
Apprentice/Trainee funding program.
CONTENT
75
120522
120522: The qualification in DELTA must match the qualification
uploaded by the RTO for each DELTA Training Agreement. This
only applies to enrolments with a Funding Source Id - State Training
Authority that identifies that the student is being funded under an
Apprentice/Trainee funding program.
CONTENT
59
120523
120523: To be eligible for ATTP funding, the TA type and Scheme
type of the DELTA Training Agreement must be a type that is
funded. This only applies to ATTP Programs (not Skills for Victoria).
CONTENT
59
120524
120524: To be eligible for funding, training must commence within 3
months of the commencement date of the student's DELTA Training
Agreement. This only applies to enrolments with a Funding Source
Id - State Training Authority that identifies that the student is being
funded under an Apprentice/Trainee funding program.
CONTENT
(Warning)
82
120525
120525: The Enrolment Activity End Date for a Module/Unit of
Competency cannot exceed the DELTA nominal end date for the
Delta Training Agreement relevant to this student's enrolment. This
only applies to enrolments with a Funding Source Id - State Training
Authority that identifies that the student is being funded under an
Apprentice/Trainee funding program.
CONTENT
63
120526
120526: The Enrolment Activity Start Date must not be prior to the
DELTA Training Contract commencement date. This only applies to
enrolments with a Funding Source Id - State Training Authority that
identifies that the student is being funded under an
Apprentice/Trainee funding program.
CONTENT
61
12052713
120527: The course must exist and be active in the ATTP Courses
table and must not be flagged as "no new enrolments". This only
applies to ATTP funded programs.
CONTENT
59
120528: The claim must not be for a qualification that has previously
been uploaded as completed. This validation applies to Funding
Programs identified as Apprenticeships/Traineeships.
CONTENT
120529: DELTA indicates that this student Completed/Terminated
this Training Agreement more than 90 days ago. Please ensure that
all training delivery under this agreement is reported successfully to
SVTS and claimed prior to the end of the current Collection Year.
CONTENT
(Warning)
12052814
120529
13
14
(Off)
57
(Off)
73
This validation has been de-activated and may be re-activated at a later stage
This Validation has been de-activated and may be re-activated at a later stage.
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2014 Validation Supplement
Error Code
Description
Error Type
Page No.
120530
120530: A module/unit of competency for a Trainee or Apprentice
cannot end after the DELTA Termination date. This only applies to
funding programs identified as Apprenticeships/Traineeships.
CONTENT
63
12053115
120531: The Training Organisation Id (TOID) on the DELTA
Training Agreement must exist and must match the TOID of the
RTO uploading the enrolment record.
CONTENT
55
120532
120532: To be eligible for Funding, the Course ID must exist in the
Funded Courses table.
CONTENT
59
120533
120533: No Purchasing Contract Id has been provided for any of
the module/unit of competency enrolments in your Enrolment
(NAT00120) file. No payment can be made without a valid
Purchasing Contract Id.
CONTENT
(Warning)
80
120534
120534: It is expected that a student enrolled in a particular course
cannot have more than 4 different Course Commencement Dates
for that course.
CONTENT
83
120535
120535: It is expected that a student enrolled in a particular course
should not have more than 2 different Course Commencement
Dates for that course
CONTENT
(Warning)
84
12053616
120536: The same Funding Source Id - State Training Authority
must be reported for every module and/or unit of competency that is
part of a student's enrolment in a course. (All modules/units of
competency which are reported with the same Client Id,
Qualification/Course Id and Course Commencement Date
combination are considered to be part of the same course
enrolment).
CONTENT
79
120537
120537: For each course enrolment (the same Client Id,
Qualification/Course Id and Course Commencement Date
combination), there must be one or more modules or units of
competency in your NAT00120 Enrolment file for which the
Enrolment Activity Start Date is on or after the Course
Commencement Date. The Course Commencement Date should
be the date the student first started training in the course.
CONTENT
62
12053817
120538: When a purchasing contract ID is reported, the Course
Commencement Date cannot be before the Contract Start Date for
that purchasing contract/service agreement .
CONTENT
84
120539
120539: The same Eligibility Exemption Id must be reported for
every module and/or unit of competency that is part of a student's
enrolment in a course. (All modules/units of competency which are
reported with the same Client Id, Qualification/Course Id and
Course Commencement Date combination are considered to be
part of the same course enrolment).
CONTENT
85
120540
120540: Eligibility Exemption Indicator Y is only valid for
government funded Course Commencements made on or after
1/1/2013 if the Funding Source Id – State Training Authority is WTP,
WTL, NGP, NGL.
CONTENT
86
(Off from 2011)
15
This validation has been de-activated from January 2011 and replaced with Funding Status Reject Code 18
This warning has been changed to content error from January 2012
17
This content validation has been inactive during 2010 and re-activated in 2011
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108
Error Code
Description
Error Type
Page No.
120541
120541:The Client Tuition Fee must be blank, NULL or contain only
numeric characters (0-9). Report Client Tuition Fee in cents charged
per Scheduled Hour – do not include a decimal point.
FORM
51
120543
120543: For a withdrawn unit, the Hours Attended is equal to the
Scheduled Hours when it is expected that the Hours Attended
should be less than the Scheduled Hours.
CONTENT
(Warning)
82
120544
120544: The Commencing Course Id appears inconsistent with the
Course Commencement Date. The Commencing Course Id 4
indicates the student commenced their course enrolment prior to the
current collection year BUT their Course Commencement Date is in
this collection year. This may be possible, for example, if the
student has transferred to a later version of their original
course/qualification in the current collection year.
CONTENT
(Warning)
70
120545
120545: The Commencing Course Id is inconsistent with the Course
Commencement Date. The Commencing Course Id 3 indicates the
student commenced their course enrolment in the current collection
year BUT their Course Commencement Date is prior to this
collection year.
CONTENT
71
120546
120546: To be eligible for funding the course must be approved for
funding on the RTOs Scope of Registration.
CONTENT
61
120801
120801: There is an inconsistency between the VET Flag for this
student's Qualification/Course and the VET Flag for the Module/Unit
of Competency.
CONTENT
56
1203212
1203212: The Activity Start Date must not be more than 5 years
prior to the Collection Year
CONTENT
58
1203251
1203251: If the Enrolment Activity End Date is after the collection
period end date, the Outcome Identifier - National must be 70.
CONTENT
65
1203252
1203252: If Enrolment Activity End Date On the Enrolment
(NAT00120) file is less then or equal to the collection period end
date therefore the Outcome Id - National must NOT be 70.
CONTENT
66
1203253
1203253: Time between Enrolment Activity End Date and
Enrolment Activity Start Date must not span more than 5 years.
CONTENT
63
1203408
1203408: Scheduled Hours cannot be more than twice the number
of Nominal Hours associated with the Module/Unit of Competency
on the module master file for courses with Qualification/Course
Recognition Identifier 11 or 12.
CONTENT
66
1203742
1203742: The Funding Source - National in the Enrolment
(NAT00120) file must be valid (11, 13, 15, 20, 30,80).
CONTENT
68
1204620
1204620: Client Identifier - Australian Apprenticeships must not be
blank when the client has a Training Contract Identifier - Australian
Apprenticeships.
FORM
49
1204621
1204621: If the Training Contract Identifier - Australian
Apprenticeships on the Enrolment (NAT00120) file is not blank, the
corresponding Qualification/Course Level of Education Identifier on
the Course (NAT00030) file must be in the range 0 to 599.
FORM
49
1204622
1204622: Each client will usually have no more than one Client
Identifier - Australian Apprenticeships (DELTA number).
CONTENT
(Warning)
76
1204623
I1204623: If the Training Contract Identifier - Australian
Apprenticeships on the Enrolment (NAT00120) file is not blank, the
corresponding Qualification/Course Recognition Identifier on the
Course (NAT00030) file must be 11 or 12.
FORM
49
DEECD
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December 2013
Victorian VET Student Statistical Collection Guidelines – 2014:
Validation Supplement
2014 Validation Supplement
Error Code
Description
Error Type
Page No.
1204624
1204624: Training Contract Identifier - Australian Apprenticeships
must not be blank when the client has a Client Identifier - Australian
Apprenticeships.
FORM
50
1204643
1204643: The Client Identifier - Australian Apprenticeships and
Training Contract Identifier - Australian Apprenticeships fields on the
Enrolment (NAT00120) file must be blank when the
Qualification/Course Identifier is blank.
FORM
45
124622018
1246220: For a given client undertaking a specific
Qualification/Course, the Training Contract Identifier - Australian
Apprenticeships must be the same for each module within this
Qualification/Course.
CONTENT
74
130001
130001: Clients reported in the completions file (NAT00130) must
also exist in the Client file (NAT00080).
FORM
89
130003
130003: If the program was completed in the collection year, client
enrolment records must exist in the NAT00120 file.
FORM
88
130004
130004: The Qualification Issued Flag must be either 'Y' or 'N' on
the completions file.
FORM
90
130005
130005: No more than one completion record is to be provided for
each student for each course they complete in a given year. That is,
the combination of Client Identifier, Qualification/Course Identifier
and Year must be unique (cannot have duplicate records).
FORM
89
130006
130006: The Qualification/Course Identifier must exist in the course
file (NAT00030).
FORM
88
130007
130007: The Client Identifier in the Client (NAT00130) file is
mandatory, it must not be blank.
FORM
89
130008
130008: The Qualification/Course Identifier reported in the
Completions (NAT00130) file must not be blank.
FORM
88
130009
130009: The Client Date of Birth value reported cannot be greater
than or equal to the year qualification completed.
FORM
89
130010
130010: The Client Date of Birth value reported states that the
Client is under 15 years of age as at the start of the collection year.
CONTENT
91
130011
130011: The Course Commencement Date in NAT00130 must be
the same as the Course Commencement Date in NAT00120 for the
same enrolment.
For Clientid “{0}”, Qualification/Course ID “{1}” the Year Program
Completed cannot be blank.
CONTENT
91
FORM
90
130013
For Clientid “{0}”, Qualification/Course ID “{1}” the Course
Commencement Date cannot be blank.
FORM
90
130014
130014: The Training Organisation Identifier cannot be blank.
FORM
88
1303217
1303217: The Year Program Completed must not be more than 10
years before this collection year.
FORM
89
1303242
1303242: The Year Program Completed must be no later than the
collection year.
FORM
89
130012
18
(Off)
This validation has been de-activated and may be re-activated at a later stage
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Error Code
Description
Error Type
Page No.
1304008
1304008: There must not be any records in the Qualification
Completed file for courses that have Qualification Course Level of
Education on the course (NAT00030) file of 999 or 912.
CONTENT
90
1304009
1304009: Only VET qualifications should be included on the
NAT00130 completions file.
CONTENT
91
1304526
1304526: The Training Organisation Identifier included in this file is
not on the Training Organisation (NAT00010) file.
FORM
88
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December 2013