GUIDELINES FOR LOCAL NAME AUTHORITY CONTROL IN IUCAT:
INPUT STANDARDS AND CITATION FORMAT
Approved 11/30/90
Prepared by:
L. McCune, M. Russell and S. Turchyn
This proposal applies to local name authority records for
personal names. If this proposal is accepted, the committee
recommends that these guidelines be expanded to include corporate
names, jurisdictional geographic headings and uniform titles.
Input Standards
This level of input standard contains those elements of the
NOTIS Authorities Tag Table that must be given as a minimum by
cataloging agencies contributing to the IUCAT Authority File.
FIXED FIELD
NAME
SER
SUBJ
E/L
RULES
S/SYS
NAME_US
SER_USE
SUBJ_US
ENC_LVL
(Heading Use Code -- Name) M
(Heading Use Code - Series) M
(Heading Use Code - Subject) M
(Encoding Level)* M
(Cataloging Rules Code) M
SYS/THE (Subject Heading System/Thesaurus Code)
M
VARIABLE FIELD
100
400
400
400
400
400
400
400
400
500
667
670
670
670
675
690
690
(Established Heading - Personal Name) M
(See From Tracing - Personal Name) O
Compound surnames R
Surnames with separately written prefixes R
Forenames consisting of more than one element R
Names consisting of initial in direct order R
Names consisting of inverted phrase heading R
Names consisting of direct order phrase heading R
Names with initials that are spelled out in |q R
(See Also From Tracing - Personal Name) R
(Usage Or Scope (Names)) R
(Source Data Found) O
For 4XX and 5XX imbedded in the item cataloged R
For 4XX and 5XX retrieved from reference sources R
(Source Data Not Found) O
(Local Note) Processing Unit Code O
Processing Unit Code plus 20th century literary
author number, artist number, etc.
R
M = Mandatory
R = Required if applicable or readily available
O = Optional
*
Enter "o" if only the mandatory elements are applied
Citation Format
General Principles:
1. If the heading matches the source, you need not repeat it.
2. Shorten the title if appropriate.
3. Include the date of publication when available.
4. Cite the source of additional information, followed by the
information in parentheses.
AUTHORED BY ESTABLISHED HEADING:
100:1 : |a Freeley, I. P. |q (Ivan Petrovich), |d 1896400:1 : |a Freeley, Ivan Petrovich, |d 1896670
: |a His Micromanagement techniques in the ideal work
place, 1990: |b t.p. (I.P. Freeley) cover p. 4 (Ivan
Petrovich) p. 3 (b. 1896)
100:1
400:1
400:1
670
|b p.
670
v. 25
: |a Hand, Audda
: |a Trashburner, Tracy
: |a Hande, Autta
: |a Her Name authority control police handbook, 1990:
xi (given name Tracy Trashburner)
: |a Who's who in biblio-forensic science, 1990: |b
(Autta Hande)
NOT AUTHORED BY ESTABLISHED HEADING:
100:1 : |a Karmichael, Hoagie, |d 1799400:1 : |a Karmichael, P. Hoagville, |d 1799670
: |a Karmichael, R. The making of a great Hoagie,
1990: |b t.p. verso (b. 1799) p. 7 (given name P. Hoagville
Karmichael)
ADDENDUM
GUIDELINES FOR LOCAL NAME AUTHORITY CONTROL IN IUCAT:
INPUT STANDARDS AND CITATION FORMAT
1.
Name Headings Requiring References:
1.
Compound surnames
Refer from elements of compound surnames not chosen as the
entry element.
2.
Personal Names
100:1 :
400:1 :
|a Vargas Llosa, Mario, |d 1936|a Llosa, Mario Vargas, |d 1936-
100:1 :
400:1 :
|a Backes-Haase, Alfons, |d 1956|a Haase, Alfons Backes-, |d 1956-
Surnames with separately written prefixes
a.
Names entered under the prefix
Refer from the part of the name following the prefix.
100:1 : |a Del Vecchio, Giorgio, |d 1878400:1 : |a Vecchio, Giorgio del, |d 1878100:1
|a Van Buren, Martin, |d 1782-1862
400:1 : |a Buren, Martin Van, |d 1782-1862
100:1
|a De la Mare, Walter, |d 1873-1956
400:1 : |a La Mare, Walter De, |d 1873-1956
400:1 : |a Mare, Wlater De La, |d 1873-1956
b. Names entered under the part of the name following the
prefix
Refer from the prefix
100:1 : |a Eyck, Jan van, |d 1390-1440
400:1 : |a Van Eyck, Jan, |d 1390-1440
100:1 : |a Rio, Enrique del, |d 1942400:1 : |a Del Rio, Enrique, |d 19423.
4.
5.
6.
Forenames consisting of more than one element
Refer from the last element
100:1 :
400:1 :
|a Leonardo, |c da Vinci, |d 1452-1519
|a Vinci, Leonardo da, |d 1452-1519
100:1 :
400:1 :
|a Joan, |c of Arc, Saint, |d 1412-1431
|a Arc, Joan of, |c Saint, |d 1412-1431
Names consisting of initials of direct order
Refer from the inverted form
100:0 :
400:1 :
|a H. D.
|a D., H.
100:0 :
400:1 :
|a B. E.
|a E., B.
Names consisting of inverted phrase headings
Refer from the name in direct order
100:1 :
400:0 :
|a Seuss, |c Dr.
|a Dr. Seuss
100:1 :
400:0 :
|a Moses, |c Grandma, |d 1860-1961
|a Grandma Moses, |d 1860-1961
Names consisting of direct order phrase headings
Refer from the inverted form
100:0 :
400:0 :
|a Calamity Jane, |d 1852-1903
|a Jane, |c Calamity, |d 1852-1903
100:0 :
|a Buffalo Bill, |d 1846-1917
400:0 :
7.
|a Bill, |c Buffalo, |d 1846-1917
Names with initials that are spelled out in |q
Refer from the fuller form of the name
100:1 :
400:1 :
|a Lawrence, D. H. |q (David Herbert), |d 1885-1930
|a Lawrence, David Herbert, |d 1885-1930
100:1 :
400:1 :
|a Heinlein, Robert A. |q (Robert Anson), |d 1907|a Heinlein, Robert Anson, |d 1907prepared by Ria Collee