STATE OF FLORIDA
ADMINISTRATIVE PLAN
FOR THE
FLOOD MITIGATION ASSISTANCE PROGRAM
FISCAL YEAR 2005 FUNDING
CYCLE
DEPARTMENT OF COMMUNITY AFFAIRS
DIVISION OF EMERGENCY MANAGEMENT
2555 SHUMARD OAK BOULEVARD
TALLAHASSEE, FLORIDA 32399-2100
www.floridadisaster.org/brm/FMAP.htm
STATE OF FLORIDA ADMINISTRATIVE PLAN
FOR
FY’ 2005 FLOOD MITIGATION ASSISTANCE PROGRAM
TABLE OF CONTENTS
I.
Purpose
1
II.
Authorities
1
III.
Objective
1
IV.
Managing State Concept
1
V.
Fiscal Year 2005
2
VI.
State Strategy
2-3
VII.
Project Eligibility
3-4
VIII.
Matching Requirement
4
IX.
Financial Information
5
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ADMINISTRATIVE PLAN
FOR THE
FLOOD MITIGATION ASSISTANCE PROGRAM
I.
Purpose: The State of Florida and its general purpose
localgovernments and Native American Tribal governments receive
funds from the Federal Emergency Management Agency (FEMA) so
that measures may be taken to reduce or eliminate the long-term risk
of flood damage to buildings, manufactured homes, and other
structures insurable under the National Flood Insurance Program
(NFIP) with priority given to severe repetitive loss and substantially
damaged structures.
II.
Authorities: The Flood Mitigation Assistance Program (FMAP) was
created pursuant to Section 1366 of the National Flood Insurance Act
of 1968 (NFIA), 42 USC 4104c, as amended by the National Flood
Insurance Reform Act of 1994 (NFIRA), Public Law 103-325, and the
Bunning-Bereuter-Blumenauer Flood Insurance Reform Act of 2004,
Public Law 108-264. FMAP regulations are in 44 Code of Federal
Regulations (CFR) Part 78.
II.
Objective: The State of Florida will continue to provide financial
assistance to local and Native American Tribal governments to
implement cost-effective measures that reduce or eliminate the longterm risk of flood damage to insurable structures under the National
Flood Insurance Program.
IV.
Managing State Concept: The State of Florida, Division of
Emergency Management (DEM), has signed a Managing State
Memorandum of Understanding (MOU) with FEMA that authorizes the
State to provide more stringent requirements for the FMAP.
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V.
Fiscal Year 2005 During FY’ 2005, the State of Florida has been
allocated $3 million in project funds. These funds will be used to
reduce the number of repetitive loss properties insured by the NFIP.
The Department will be requiring that all applications be submitted to
DEM using the E-Grants System, and all local and Native American
Tribal governments will be required to perform and attach to the EGrant application a Benefit Cost Analysis (BCA).
E-Grants System: The E-Grants System is accessible to all local
governments and Native American Tribes through the Internet. The
internet address for E-Grants is https://portal.fema.gov. Each local
government and Native American Tribe will be required to:
(1) Register a representative(s) to create and edit project applications;
and
(2) Register a representative(s) to sign and submit the project
application. This representative may be the chief elected official or
chief administrative official of the local government or Native
American Tribe or his/her designee. Documentation must be sent
to DEM identifying this individual.
Benefit Cost Analysis: There are two options for completing the
benefit cost analysis:
(1) The traditional FEMA-approved software-based BCA Flood Modules
to determine the cost effectiveness of a project may be used; or
(2) A simplified alternative methodology developed by FEMA which can
be used in lieu of a traditional BCA for certain properties insured under
the NFIP. Information on the alternative approach to determine costeffectiveness is available for Applicants and Sub-applicants on the
FEMA website: http://www.fema.gov/fima/mit_pilot.shtm
VI.
State Strategy
The State of Florida has developed a strategy to effectively address the
significant negative impact of repetitive loss properties on Florida’s
families, economy and property. The primary objectives of this
strategy are two fold: (1) Eliminate or reduce the total number of
repetitive loss properties in Florida; and (2) Increase awareness of the
negative impact of repetitive loss properties and the benefits of
mitigation actions.
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Since the FMAP places emphasis on mitigation activities that impact
structures in special flood hazard areas that experience the highest
severity of flooding, the FMAP strategy in Florida will be achieved by:
(a) Funding projects that reduce the number of severe repetitive or
substantially damaged structures;
(b) Funding projects that are high priority, targeted repetitive loss
structures; and
(c) Funding projects that are repetitive loss structures.
VII.
Project Eligibility
Grants are available to local governments and Native American Indian
Tribes to implement measures to reduce the risk of flood damage to
NFIP-insurable structures. However, Indian Tribal governments and
local governments that are suspended or withdrawn from the NFIP are
not eligible for FMAP grants.
The State of Florida will use project funds to fund cost effective flood
retrofit and elevation of repetitively flooded and substantially damaged
structures. More specifically, these project funds can be used for:
(1) Acquisition and Demolition; (2) Elevation and Retrofit;
(3) Acquisition and Relocation; (4) Dry Flood-proofing of NonResidential Structures; (5) Beach nourishment; (6) Minor physical flood
control projects and (7) Other activities that bring a structure into
compliance with 44 CFR 60.3.
Additional eligibility criteria are:





Be cost beneficial to the NFIP;
Be technically feasible;
Be physically located in a NFIP-participating community or
must reduce future flood damages in an NFIP-participating
community;
Conform with the State's Administraive Plan,
which at a minimum states that a structure must have the
lowest floor, including the basement, elevated no lower than
two feet above the Base Flood Elevation;
Have a FEMA-approved Flood Mitigation Plan, Community
Rating System Plan or Local Mitigation Strategy; and
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
Comply with Executive Order 11988 (44 CFR Part 9 Floodplain Management and Protection of Wetlands), 44
CFR Part 10 - Environmental Considerations and the National
Environmental Policy Act (NEPA).
Limitations

FMAP funds may not be used to elevate or retrofit structures
located in a floodway as detailed on a community’s Flood
Insurance Rate Map (FIRM). FMAP funds can only be used
to acquire, demolish or relocate.

FMAP funds may not be used to retroactively fund flood
mitigation projects, unless the local government can provide
documentation that a economic hardship has postponed the
completion of said project.

FMAP funds may not be used to correct illegally constructed
structures. Any structure that has been designed as a
Section “1316 structure” under the NFIP is not eligible for
FMAP funding.
Environmental Review Procedures
All projects proposed for funding must comply with applicable
federal, state and local environmental law. The State will review all
projects in compliance with the National Environmental Protection
Act (NEPA). The procedures, requirements and level of review will
be determined by the project type and/or scope of work. The State
will prepare a Record of Environmental Review and include
appropriate NEPA compliance documentation with staff
recommendations which will then be forwarded to FEMA for final
agency action.
VIII. Matching Requirement: FEMA may contribute no more than 75
percent of the total eligible project costs of an approved project. No
less than 25 percent of the total eligible costs must be provided by a
non-federal source. Of this 25 percent, no more that half can be
provided as in-kind contributions from a third party. Inasmuch as the
FMAP operates on a cost-reimbursable basis, the ultimate recipient of
the funds should initially make arrangements to finance the entire
project.
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IX.
Financial Information:
 Payments: Payments for costs not already advanced will be
reimbursed on a quarterly cost reimbursement basis. Ten percent
of the final payment will be held by DEM until the final inspection
has been conducted and approved.

Quarterly Reports: Quarterly reports must be submitted to DEM
on a quarterly basis identifying the work accomplished to date and
identifying any anticipated problems involved in the completion of
the project.

Cost Overruns and Underruns: During the execution of work
on an approved project, the subgrantee may find that actual
project costs may exceed the approved cost. Eligible cost overruns
which can be met without additional federal funds or by offsetting
cost underruns on other projects, need not be submitted to the
Region for approval, so long as the full scope of work on all
affected projects can still be met.
For cost overruns which exceed federal obligated funds and require
additional federal funds, the overrun must be clearly documented
and the request shall be submitted in writing to DEM. Overruns
can be verified by submission of documentation of the cost
overrun, or by an interim inspection by a State inspector. DEM
shall evaluate each cost overrun for eligibility and submit a
recommendation to FEMA for a determination. The applicant=s
justification for additional costs and other pertinent material shall
accompany the request.



Closeout Procedures: The final inspection of a project can be
performed any time after the completion of the scope of work. In
order to schedule a final inspection, the subgrantee must request in
writing to have the inspection conducted and must have all relevant
documentation for said project (i.e. Certificate of Occupancy,
Elevation Certificate).
Audit Requirements: Local governments and tribal governments
receiving FMA grant funds must comply with all audit requirements
of OMB Circular A-128. This circular was issued pursuant to the
Single Audit Act of 1984, P.L. 98-502.
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