CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH)
DOCUMENT No: HS-023
Prepared by:
Health and Safety Advisor
Document Owner:
Health and Safety Advisor
DOCUMENT HS-023
PAGE:1OF8
TITLE: COSHH
Authorised for use by:
Health and Safety Committee
Authorised for Standard of Content by:
Executive Director
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
AMENDMENTS SINCE PUBLICATION
ISSUE
No
2
PAGE
DETAILS
DATE
ISSUED BY
All
April 13
Valerie Donovan
3
All
General update and review. New COSHH
form introduced.
Change from manager to Advisor
May 14
V Donovan
DOCUMENT HS-023
PAGE:2OF8
TITLE: COSHH
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
1.PURPOSE

To define the procedure to ensure COSHH assessments are completed at the RNCM to
prevent or control exposure to substances that are hazardous to health.
2.SCOPE

Applies to the RNCM only.
3.DEFINITIONS






COSHH - Control of Substances Hazardous to Health.
PPE - Personal Protective Equipment.
RPE - Respiratory Protective Equipment.
LEV -Local Exhaust Ventilation.
WEL - Workplace Exposure Limit
MSDS - Material Safety Data Sheets.
4.RESPONSIBILITIES






Each Department will complete COSHH assessments for work activities where there are
substances hazardous to health identified.
The Health and Safety Advisor will provide training and support to nominated persons in each
Department where substances hazardous to health have been identified.
The Health and Safety Advisor is responsible for organising atmospheric monitoring where
required.
The Human Resources Department is responsible for the organisation of any identified health
surveillance.
The Senior Estates Engineer /Technical Production Manager are responsible for organising
repairs to any LEV systems or engineering controls.
The appointed College insurance company is responsible for the 14 monthly inspection of the
LEV system.
5.RELATED DOCUMENTS



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The Health & Safety at Work Act 1974.
The Management of Health & Safety at Work Regulations 1999.
The Control of Substances Hazardous to Health Regulations 1992.
Material Safety Data Sheets
HSG 65 Successful Health & Safety Management.
University Health & Safety Management Universities and Colleges Employers Association
(UCEA) Code of best practice.
The Royal Northern College of Music (RNCM) Health and Safety Manual.
The Personal Protective Equipment at Work Regulations
HS-027 The Provision of Personal Protective Equipment.
HS-007 Risk Assessment.
6.PROCEDURE
1) Work identified via the risk assessment procedure will identify work activities/processes that
require a COSHH assessment.
DOCUMENT HS-023
PAGE:3OF8
TITLE: COSHH
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
2) In addition, an initial department assessment will be completed to identify relevant work
activities involving substances hazardous to health.
3) Each Department will nominate an assessor who will receive COSHH training and conduct
the assessments in conjunction with the Health and Safety Advisor.
4) The substance inventory HS-023 A1 should be completed.
5) An up to date MSDS must be obtained for each identified substance.
6) The RNCM COSHH Assessment Form HS-023-A2 should then be used to assess the
relevant work activity where the substance is used.
7) If required a safe working procedure (HS-007-A2) will be prepared for the relevant work
activity/substance and all staff carrying out this activity/using the substance will be trained in
the safe working procedure.
8) The substance inventory and COSHH Assessments will be kept in each Department.
7.RECORDS


COSHH Assessment Forms will be kept by each Department for the life of the College.
LEV Examinations will be kept by each Department for the life of the College.
8.ATTACHMENTS


Attachment 1 Departmental Inventories of Substances Hazardous to Health HS-023-A1.
Attachment 2 RNCM COSHH ASSESSMENT FORM HS-023-A2
DOCUMENT HS-023
PAGE:4OF8
TITLE: COSHH
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
SUBSTANCE INVENTORY FORM HS-023-A1
Department:
Date:
Company Product
Code
DOCUMENT HS-023
PAGE:5OF8
TITLE: COSHH
Safety
Data
sheet
ISSUETHREE
Hazard Category
COSHH
assessment
required
COSHH
assessment
number
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
Date COSHH
assessment
undertaken
COSHH
assessment
review date
SWP
Required
Attachment 2 COSHH Assessment form HS-023-A2.
RNCM COSHH Assessment Form Part 1
Assessment for single substance
Assessment No.
Assessed by:
Date:
Name of substance/product:
Quantity used:
Hazardous Substances involved
WEL
Location of use and how substance is used:
Persons at risk and potential exposure:
Main effects
Very Toxic
Toxic
Harmful
Irritant
Other (Give details)
Describe existing control measures
Sensitising
Corrosive
Carcinogen
Mutagen
Toxic to Reproduction
WEL
Dust
Biological Agent
Satisfactory Yes / No
First aid and spillage summary
INHALATION-
DOCUMENT HS-023
PAGE:6OF8
TITLE: COSHH
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
SKIN-
EYE-
INGESTION-
SPILLAGE-
DOCUMENT HS-023
PAGE:7OF8
TITLE: COSHH
ISSUETHREE
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16
COSHH Assessment Form Part 2
Assessment No. Additional control measures required
Action needed
By Whom
Target Date
Describe maintenance procedures (include weekly check and periodical through examination)
Exposure monitoring is / is not required
If required describe arrangements
Health surveillance is / is not required
If required describe arrangements
Describe arrangements for information, instruction and training for employees
PROVIDED ALL ACTIONS SET OUT ABOVE ARE COMPLETED THERE SHOULD BE NO SIGNIFICANT RISK
TO ANYONES HEALTH FROM SUBSTANCES IN THIS ACTIVITY.
Senior Management sign off:
Name:
Name (print):
Position:
Date:
DOCUMENT HS-023
PAGE:8OF8
TITLE: COSHH
ISSUETHREE
Review Date:
DATE PRODUCED: OCTOBER 2003
VALID FOR TODAY ONLY 12/02/16