Item 2.C-November 9, 2012
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
Incumbent(s) Name (if applicable):
Position #(s):
Current Title:
Current Range:
Department: Pathology Department (PATH)
College/Division: University of Nevada
School of medicine (MDDN) / VP, HS
Account #(s): 1201-119-1205
Action Proposed: (check all that apply)
(X) New position: Proposed Range: 3
Proposed Title: Administrative Director, Clinical Pathology Lab
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
JCC (Current
( ) Line of Progression (show titles below)
or new HR
Range:
assigned):
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Sanford Barsky, Chair, Pathology
__________________
Date
______________________________/______________________________
Thomas Schwenk, VP, HS/Dean, UNSOM
Director/Chair/Dean
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of University
Action Approved by the Provost/President (Completed by Faculty HR):
67320 Range:
3
Pos #(s):
JCC:
EEO: 3H
Eff: 11/1/2012
Approved Title: Administrative Director, Clinical Pathology Lab
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Administrative Director, Clinical Pathology Laboratory
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Administrative Director, Clinical Pathology Laboratory, operates directly under the Laboratory
Medical Director and Chair of the Department of Pathology, University of Nevada School of Medicine
(UNSOM), to organize all administrative and operational functions of the Laboratory. The incumbent
develops marketing strategies for services to enhance fee revenue to cover operating expenses,
prepares requests for proposals, and responds to queries from the Chairman of the Department of
Pathology regarding laboratory programs, expenditures, revenue, and budgets. Clinical pathology is
concerned with the study of human fluids like blood and urine for the purpose of disease diagnosis.
The Administrative Director bears responsibility for implementation of the Laboratory Information
Management System (LIMS) and reports to the Chair of the Department of Pathology.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
40% - Laboratory Operations
 Works directly with and reports to the Chair to offer academic clinical pathology to all of the
clinical departments and the greater Nevada community
 Provides technical and operational management to all Clinical laboratories operating under the
UNSOM clinical pathology program (including satellite and STAT facilities)
 Provides leadership, planning and direction for the clinical laboratory(ies), with responsibility
for planning, organizing and directing clinical functions to attract clients and increase fee
revenue
 Operates as Laboratory Manager(s) and Quality Assurance/Quality Control Officer when
required
 Monitors and addresses client satisfaction issues and client submission data to detect
significant changes; develops procedures to correct problems identified
 Monitors workflow and turnaround time for laboratory tests
 Develops new requisitions for test submission
 Develops, evaluates, implements and improves new testing procedures and processes as
needed for clinical testing; medical necessity; market expansion, considering personnel, cost
effectiveness, marketing issues and market demand
 Develops protocols to maximize efficiency, productivity, and quality and writes and maintains
the quality assurance manual for the clinical laboratory
 Prepares laboratory for inspections (i.e., fire department, regulatory agencies), and insures
recommendations are implemented
 Monitors compliance issues and Laboratory’s proficiency testing results required to maintain
certifications
 Insures laboratory equipment is maintained properly and instrumentation repairs are
completed
 Presents new tests to Clinical Laboratory Improvement Act (CLIA) and eventually the College
of American Pathology (CAP) for approval and certification
 Offers the appropriate testing of research material and research related studies
35% - Financial Management and Services Marketing
 Manages budgets for Laboratory
 Searches for new revenue sources (i.e., new clients for existing services, etc.)
 Evaluates Laboratory costs to perform testing
Position Description – Administrative Director, Clinical Pathology Laboratory
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Sets pricing for laboratory tests
Evaluates pricing structures of competitors to remain competitive in the market
Conducts cost analyses on instrumentation for the Laboratory
Conducts cost analyses on new tests proposed for the Laboratory
Prepares special financial reports required by the University
Aggressively markets both established tests and new tests to the greater Nevada community
Attracts clients to enter into contract negotiations with the Chair of the Department of
Pathology and the Practice Plan of UNSOM
Meets with existing and new clients to determine needs and issues
Formulates recommendations for new tests to attract new clients to increase fee revenue for
operating expenses
15% -Laboratory Information Systems Management
 Monitors, updates, and troubleshoots the Laboratory Information Management System (LIMS)
 Monitors and manages data and files for LIMS
 Trains employees on utilization of LIS computer servers
 Installs/troubleshoots LIMS hardware and software
 Installs and configures software updates
10% - Staff Supervision
 Evaluates current, and updates as necessary, work performance standards for all State
Classified employees of the Laboratory
 Monitors employee performance on ongoing basis and annually evaluates employee
performance according to job performance standards
 Assures employees are cross-trained to cover multiple work stations in case of unexpected
absences
 Reclassifies employees, job guidelines, as appropriate, to reflect changing requirements of the
Laboratory
 Performs scheduling, monitors productivity and leave status for all employees
 Resolves employee conflict issues
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
The Administrative Director has full operating responsibility for the Clinical Pathology Laboratory
network within the Department of Pathology that serves the University system and the State of
Nevada. The Administrative Director performs multiple, complex tests related to diagnosis of disease
conditions and maintenance of general health. Due to its complexity, the Laboratory(ies) must
maintain accreditation by Department of Health and Human Services (DHHS) under CLIA88
regulations, with further accreditation by the CAP . The individual is responsible for the laboratories
and develops systems or individual solutions to address deficiencies identified in periodic inspections.
The position is responsible for the development of the laboratory by providing services currently not in
existence; establishment of protocols, procedures, regulations and principles for the operation of the
laboratory and selection/expansion of services offered. The position is responsible for the direction of
laboratory managers and the budgeting and operation of the laboratory network. The Administrative
Director reports directly to and consults with the Chair of Pathology on issues of financial solvency
and compliance with mandates of State and Federal laws to meet the requirements of the University
to provide laboratory services.
Position Description – Administrative Director, Clinical Pathology Laboratory
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Impact:
The position is visible to the public and therefore has a direct impact on the perception and reputation
of the Laboratory, UNSOM and the University. Inadequate performance may result in contractual
obligation failures resulting in loss of future contracts. Failure to perform as expected could result in
loss of accreditation, failure to meet standards, or failure to provide quality service. Inconsistent or
inaccurate information from the incumbent would have a detrimental impact on the organization’s
continued sustainability.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
 Financial accounting and management and budget projections
 Clinical laboratory technology
 Medical laboratory analyses
 Implementation of large laboratory computer system
 State and Federal laws and regulations concerning Federal Education Rights and Privacy Act
(FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
 Program management
 Personnel management
Skills:
 Information systems, both local area networks and large laboratory information system
technologies, in order to properly manage quality control, data generated by the laboratory,
and addressing individual needs of clients
 Proficiency in use of a personal computer and current software applications including but not
limited to Microsoft Office suite (Word, Access, Excel, PowerPoint, and email) in order to
troubleshoot problems and train employees in the use of such programs
 Negotiating skills
 Interpersonal and human relations skills
 Excellent verbal and written communication
 Supervisory skills, including an ability to teach and mentor staff and to achieve both results
and client satisfaction
 Analytical, decision-making, and problem-solving skills
Ability to:
 Establish rapport and work and interact effectively with diverse populations and different
employee skill levels and motivation
 Maintain confidentiality of sensitive information
 Be sensitive to disabilities and cultural and ethnic diversity issues
 Maintain professional business and work ethics and standards
 Manage resources effectively and efficiently
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Purchasing Office, Information
Technology, Buildings and
Grounds
Reason for Contact
To coordinate facility functions
Position Description – Administrative Director, Clinical Pathology Laboratory
Classified staff in Laboratory
Chair, Pathology
Human Resources
Directors of Finance, Planning,
Budget and Analyses,
Controller’s Office and staffs
External
Nevada System of Higher
Education (NSHE)
Clients
Agency heads in public and
private sector
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To gain acceptance of major re-engineering of how the laboratory
conducts business, addresses problems, and serves its clients
To participate in strategic planning for future laboratory activities
To resolve disciplinary issues, changes in job descriptions, hiring
To formulate budgets in line with University formats and guidelines
and to monitor biennial budgets
Reason for Contact
To respond to queries regarding laboratory programs
expenditures, revenues, and budgets
To gauge satisfaction with services, address client problems
To market services of the Laboratory and conduct contract
negotiations
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution with emphasis in medical
technology, or chemical or biological science
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Bachelor’s Degree and four years of clinical or research laboratory experience to
include six months of experience in working in and managing a clinical laboratory and
with Laboratory Information Management Systems
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
Current Nevada General Supervisors Laboratory License or ability to obtain within
three months of hire
Current Board of Registry (ASCP or NCA) certification as a Medical Technologist or
Clinical Laboratory Scientist (AMT not acceptable)