GUIDELINES
Number 7
WWF - Pakistan
Head Office, Ferozepur Road
P.O Box 5180, Lahore 54600
UAN 111 WWFPAK (993 725)
Tel ++ 92 42 5862360
Fax ++ 92 42 5862358
1.
2.
VOLUNTEER WORK
Approved by MANAGEMENT HR COMMITTEE
Focal Person………Sr. Manager Human Resource
Version……..………….2
Effective Date .......1st July, 2012
Review Cycle………....3 Years
Pages ………………...2
OBJECTIVES
1.1
To accept and encourage the involvement of volunteers in appropriate events, and activities of
the organization.
1.2
To recognize volunteer work as an effective mechanism of increasing environmental awareness
and a platform for call to action.
1.3
To offer students and professionals the experience of working in an International Nature
Conservation organization.
1.4
To offer a standardized process whereby both the volunteers and WWF - Pakistan benefit from
the experience
DEFINITION
A ‘Volunteer’ is anyone who without compensation or expectation beyond reimbursement of expenses
incurred in the course of his or her volunteer duties performs a task at the direction of and on behalf of
WWF-Pakistan.
3.
GENERAL REQUIREMENTS
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Volunteer work must be approved by the Department / Project head. For each volunteer a
formal agreement shall be made detailing the requirements & responsibilities. There is no time
restriction for volunteer work.
Volunteers should not be used to displace any paid employees from their positions.
Applications for volunteer work are received throughout the year. Applicants are required to fill
the Statement of Interest Form. All volunteers engaged must fill the Personal Details Form.
Volunteers shall not be provided Group Medical & Life Insurance. However, WWF-Pakistan shall
arrange any work related travel and cover the costs in full.
Volunteers must not disclose to any third party information pertaining to WWF - Pakistan’s
projects / policies, plans or any other aspects of business, without approval from the concerned
supervisor.
Volunteers may be provided with necessary office equipment like computers, stationery, and
other things in this category essential for the accomplishment of task as assigned by the
supervisor. Volunteers shall return all such material, equipment to the concerned supervisor at
the end of the assignment / contract.
The office timings for volunteers may be flexible and must be agreed in advance and mentioned
in the contract issued. Volunteers will be required to sign in the attendance register to be
maintained by the Administration Department. Volunteers will be given an Identity Badge which
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3.8
3.9
4.
6.
TERMINATION / EXPIRY OF CONTRACT
4.1
A Volunteer Contract may be terminated by either party with 2 days notice.
4.2
Upon prior termination or on the expiry of contract the volunteer must deliver to
WWF - Pakistan the Identity Badge, all documents, data, reports, correspondence and any other
material relating to the contract in good order or in such format as WWF-Pakistan may
reasonably require; Human Resource Department will ensure that the volunteer no longer
attends office and that his /her name is taken off the attendance register.
VOLUNTEER WORK CERTIFICATE
6.1
6.2
7.
they must wear while in office or during assignments.
Volunteers are required to follow WWF-Pakistan’s IT Guidelines and policy on behaviour. Any
deviations may result in the contract being terminated.
Human Resource Department shall maintain records on each volunteer. Records shall be
accorded the same confidentiality as staff personal records.
A certificate will be given to volunteers that complete the assignment as per contract and
guidelines and to the satisfaction of the supervisor.
The Human Resource Department will issue the certificate.
DISCLAIMER
7.1
WWF-Pakistan does not accept any liability for acts of third parties, accident, sickness or losses
of any kind, however caused, arising from activities done as part of the Volunteer Contract.
Volunteers are advised to arrange for appropriate insurance to cover such risks and
contingencies.
7.2
Volunteers are required to sign a Disclaimer Form prior to the commencement of the contract.
Minors (below 18 years of age) shall be required to get a slightly different form signed by their
parent & guardian [Annexe #4]
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