KHYBER TEACHING HOSPITAL, PESHAWAR
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
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OFFICE OF THE CHIEF EXECUTIVE KTH/KMC/KCD,
KHYBER TEACHING HOSPITAL, PESHAWAR
MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
No.__________________/KTH/P.S
Dated:_____/______/2015
MINUTES OF MEETING
A meeting of the Management Council of KTH/KMC/KCD, Peshawar, was held in the
Conference Room of Khyber Teaching Hospital Peshawar under Chairmanship of Prof.Dr.Inayat
Shah Roghani Chief Executive KTH/KMC/KCD, on 12.02.2015 at10:00 am. The following
attended the meeting:1. Chief Executive KTH/KMC/KCD, Peshawar.
Chairman
2. Principal, KMC, Peshawar
Member
3. Principal, KCD, Peshawar
Member
4. Medical Superintendent, KTH.
Secretary
5. . Prof.Dr.Mehar Taj Roghani
Non-Official Member
6. Justice Rtd. Mian Muhammad Ajmal.
Non-Official Member
7. Maj. General (Rtd) Taj ul Haq
Non-Official Member
8. Mr. Iqbal Khattak
Non-Official Member
9. Mr. Gulzar Ahmad Director Finance KTH/KMC/KCD
Member
10. Mr. Musharraf Khan Deputy Secretary Estt: Deptt;
Member
11. Mr. Taj Muhammad Dy. Secretary Finance Department
Member
12.Muhammad Jamil Section Officer Health Deptt.
Member
The Meeting started with recitation from the Holy Quran by Chief Executive KTH/KMC/KCD,
Peshawar. The agenda items were discussed in detail and the following decisions were made.
Agenda Item No. 1
APPROVAL OF THE RECOMMENDATIONS OF SELECTION/
PROMOTION COMMITTEE KTH/KMC/KCD, PESHAWAR
Issue: The Selection/ Promotion Committee has recommended Selections / Promotions in
KTH/KMC in its meetings dated 21/01/2015 in the following specialties:1.
2.
3.
4.
5.
Assistant Professor Gynae KTH/KMC (Regular) one post
Assistant Professor Gynae KTH/KMC (Temporary) one post
Assistant Professor Hematology KMC, one post
Assistant Professor Community Medicine KMC, one post
Senior Registrar, Paediatric Medicine KTH, one post.
After going through the original documents, scrutiny documents and interview of the candidates
the following recommended for appointment against the posts for which they were interviewed,
as mentioned against each.
S.No.
1.
2.
3
Name of the candidate
Dr.Muhammad
Ishtiaq
Mohammad Farooq
Dr.Muhammad Idrees S/o
Abdus Salam
Dr.Zubaida Akhtar
S/o
Recommended for appointment as
Assistant Professor Community
Medicine KMC
Assistant Professor Hematology
KMC
Assistant Professor Gynaecology
Marks obtained.
69.34
55.90
55.90
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MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
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4
5.
D/O Muhammad Akhtar
Dr.Qudsia Qazi D/O
Qazi Sadaqatullah
(Regular)
Assistant Professor Gynaecology
(Temporary)
Dr.Arshia Munir D/O Munir
Ahmad
Senior
Registrar
Medicine
Paediatrics
51.19 (As she is employed
elsewhere therefore, if selected
she shall resign from her
present assignment and if she is
not willing to do so, then her
nomination will stand cancelled
and the 2nd candidate on merit
Dr.Naila Qurratul Ain Bukhari
who obtained 44.50 marks will
be offered this temporary
appointment.
49.08
Decision: Approved. The dissenting note of the representative of Health Department in the
case of Dr.Zubaida Akhtar for the post of Assistant Professor is hereby withdrawn
Agenda Item No.2
APPOINTMENT OF DRIVER FOR DEAD BODY AMBULANCE
AT K.M.C ON CONTRACT BASIS.
Issue:- Principal KMC vide letter No. 8994/Estt/KMC dated 11/12/2014 has forwarded letter of
Head Department of Forensic Medicine KMC stating that the driver of dead body ambulance has
retired from Govt. service on 06/12/2014. Presently there is no one willing to join duty on this
post in the college as there is a shortage of drivers.
He is requesting that Mr.Imran Khan S/o Gul Mast may be appointed against the vacant post of
driver of dead body ambulance on contract basis in emergency till the proper selection of driver.
Submitted to IMC for approval.
Decision:
Approved for appointment on fixed pay @ Rs.12000/-p.m for a period
of 06 months. However, for filling of the post on regular basis, codal
formalities should be completed.
Agenda Item No.3
TERMINATION OF PROBATION PERIOD OF PROF. DR.ZAHID
ASKAR I/C ORTHOPAEDICS ‘B’ UNIT KTH.
Issue: Prof. Dr. Zahid Askar I/C Orthopaedic “B” Unit KTH submitted application for
termination of probation period. He was appointed as Professor Department Orthopaedic KTH
vide notification No30309-19/KTH/E-I dated 09/12/2013 on probation for a period of one year
which expired on 09/12/2014.
Decision:
Approved.
Agenda Item No.4
APPOINTMENT OF MOLANA QARI KALEEMULLAH AS IMAM
MASJID OLD DOCTOR HOSTEL K.T.H.
Issue:- A joint application submitted by the doctors of Old Doctor Hostel KTH stating that
Molana Kaleem Ullah is a qualified Alim. He is working as Imam Masjid old doctors hostel for
the last five years on private basis. Apart from Imam, he is teaching Holy Quran to their children.
He is also giving Darsi Quran after Namazi Esha and recites Holy Quran in Taraveh during the
month of Ramazan. The doctors are requesting for his appointment on fix pay.
Submitted to IMC for approval.
Decision:
Approved for appointment on fixed pay @ Rs.12000/-p.m for six
months subject to production of his certificates from a registered
Madrassa and also he should be citizen of Pakistan.
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MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
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Agenda Item No.5
BILL OF STATIONARY KMC.
Supplier Name
1. A. Razzaq Stationers
Name of Items
Stationery
Amount
Rs:71680/-
Submitted to IMC for approval.
Decision:
Approved.
Agenda Item No.6
BILL OF STATIONARY KMC.
Supplier Name
1. Govt. Printing Press
Name of Items
Stationery
Amount
Rs:105738/-
Submitted to IMC for approval.
Decision:
Approved.
Agenda Item No.7
PROGRESS REPORT ON HYGIENE IN KTH/ CORE
RECOMMENDATIONS OF HYGIENE COMMITTEE
The following progress report on the core recommendations of Hygiene Committee KTH is
submitted.
 As capacity building measure, the Head Sweeper along with other cleaning staff were sent to
Rehman Medical Institute for orientation of their cleaning methods and applicability of the
same at KTH.
 02 no’s of Scrubber Machines were repaired and now in use. USAID have been asked for ten
scrubbers, to which they have provisionally agreed and will be provided shortly.
 For proper and safe collection of waste in wards, plastic shoppers are purchased and
distributed to different units.
 All Solid Waste is now disposed off through incinerator and the security staff at all the exit
gates are directed to keep a strict check and vigilance so as no waste is smuggled out of
hospital.
 New recruitment of cleaning staff is done and ten numbers of sweepers are recruited.
 Repatriation of cleaning staff is done from other units to their parent department.
 Complaint boxes are already in place.
 Yellow color jumpers are selected and purchased for the cleaning staff.
 Contractors have been asked and monitored to clean the waiting areas and toilets.
 Deployment of sweepers is done as per committee recommendations.
 During the surprise visit of Senior Minster Health on 30th October, 2014, the improved
cleanliness condition of the Hospital was appreciated.
Agenda Item No.8
PROGRESS REPORT OF KTH LAB
1. Internal Net working system installed and will start computerized reports soon and ned
further improvement.
2. Following parameters were increased in lab facilities
i. Montoux
ii. Trop I
iii. G6PDD
3. Quantitative PCR was started for both hepatitis B and C which were stopped almost four
month.
4. The PCO and mobile shop vacated but not yet furnished accordingly, Male collection handed
over to laboratory and female are still pending.
5. One senior technician was posted to check and avoids complaints regarding revenue counter.
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6. Patient’s facilitation counter established in the premises of the main lab to inter the problems
of the patient’s delivery of results.
7. Number of technicians in the OPD Lab, in evening shift and night shift were increased due to
increasing heavy load.
8. Beside morning shift almost all the parameters facilities are available at evening and night
shift.
9. Three fully automatic chemistry analyzer and two semi auto chemistry analyzer were
purchased recently for smooth running of the laboratory while two more auto chemistry
analyzer are required for standby.
10. Duration of PCR results are reduced from 15 days to 07 days.
11. Duration of histopathology results/ reports were reduced from 30 days to 10 days.
12. SOP blood collection, storage and transportation sent to all the words to avoid any
complication and delay in the results.
13. SOP for histopathology was prepared to facilitate the patient regards the examination of
biopsy sample.
14. The time required for each test and the rate of those tests the list was prepared to facilitate the
patient that they shall know time and fee charge taken.
15. Semi auto chemistry analyzer was provided to casualty lab and increase the parameters of the
test doing the lab.
16. To avoid any sort of confusion between lab and wards, the side labs were administratively
handed over to the wards to be responsible for the activity the lab performance.
17. Side lab the chemistry and Haematology and advance investigations they utilize the main lab
facilities.
18. Partition of OPD lab and Histopathology lab and racks in the laboratory store are in progress.
19. Demands for CC TV made to administration and administration principally agreed the
installation of CC TV which will help to reduce the thefts and other mishandling.
Decision:
All the Members of the IMC appreciated efforts put in by the hygiene
committee headed by Mr.Iqbal Khattak and assisted by Dr.Muhammad Ali Chohan M.S
KTH. IMC Approved and suggested concrets steps for its implementation.
Agenda Item No.9
GRANT OF AGE RELAXATION TO MR.MUHAMMAD AAMIR
KHAN
Issue: Mr.Muhammad Aamir Khan submitted an application for grant of age relaxation has
applied for the post of Computer Operator at KMC, Interview for the post will be held in the near
future. He is overage by 1 year 6 months & 6 days.
Decision:
Age relaxation by 1 year, 6 months and 6 days granted by the IMC.
Agenda Item No.10 DEMAND FOR THE CREATION OF POSTS OF COMPUTER
OPERATORS (BPS-12) FOR THE HEADs OF DEPARTMENTS AT
KMC.
Issue: Principal KMC vide letter No.151/Estt/KMC dated 06/01/2015 demanding that one
computer operator (BPS-12) is required for each Head of Department for smooth running of their
day to day official work in the department (i.e. 21 computer operator). List of the departments
attached. Submitted to IMC for approval.
Decision:
IMC recommended, however, a proper SNE should be prepared and sent to
Finance Department through the Department of Health with full
justification.
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MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
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Agenda Item No.11 ADMINISTRATIVE APPROVAL 4.961 MILLIONS RUPEES FOR
REPAIR/ RENOVATION OF DOCTOR HOSTELS OLD AND
NEW.
Issue: Maintenance Engineer KTH and Sub Engineer KTH submitted office note / letter of
Warden of Doctor Hostel KTH vide No.24308-14/KTH/WDH dated 11/08/2014 demanding for
Painting of Hostel and other repair work in both hostels (Old/New). They visited the hostel and
prepared detailed estimate on need basis which comes to Rs:4.961 million.
Submitted to IMC for approval.
Decision:
Administrative Approval granted by the IMC.
Agenda Item No.12 ADMINISTRATIVE
APPROVAL
OF
RENOVATION OF EYE O.T. AT KTH
Rs.3675155/-
FOR
Issue: Maintenance Engineer KTH and Sub Engineer KTH submitted office note stating that:1. Reference work order No.31480-85/KTH/ME, dated 07/11/2014 for the work Eye OT at
KTH, Peshawar. Renovation work is in progress however Head Department of Eye
Wards submitted an application wherein they demanded for such items which were not
included in the estimate. Approved cost estimate was for Rs.2125503/- as was directed
revised cost estimate amount to Rs.3675155/- is prepared in detail for revised
administrative approval and technical sanction please.
Submitted to IMC for approval.
Decision:
Administrative Approval granted by the IMC.
Agenda Item No.13 ADMINISTRATIVE APPROVAL Rs.3.00 MILLIONS FOR
REPAIR/ RENOVATION OF SURGICAL C,D AND E WARDS AT
KTH
Issue: Maintenance Engineer KTH and Sub Engineer KTH submitted office note stating that:1. Reference work order No.9837-41/KTH/ME, dated 31/03/2014 for the work
“Remodeling/ Renovation Surgical C, D and E Wards” at KTH, Peshawar.
2. In this connection it is submitted that Administrative Approval for the above work was
taken for Rs: 2.919 Million Rupees however during execution of the project some items
were enhanced.
3. Measurements were taken again on actual work done basis which comes to a total cost of
Rs: 4.414 million. The amount exceeded from Rs:3.00 million if agreed may kindly be
approved.
Submitted to IMC for approval.
Decision:
Administrative Approval granted by the IMC.
Agenda Item No.14 BILL FOR A.C. WORK AT KTH
Issue: A bill as per the following detail received from M.E office on account of A.C work is
submitted for approval and sanction of expenditure.
S.No. Head of Account
1.
A-13201-1 A.C Work
Name of Firm/Supplier
M/S Supertech Business
Amount
Rs:2,500,500/-
2. Advertisement for the purchase of floor standing A.C was issued through information
department (see annexure-A).
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MINUTES OF THE IMC KTH/KMC/KCD MEETING HELD ON 12/02/2015
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3. According to the comparative statement M/S Supertech Business was lowest and also
technically qualified (Annex-B).
4. Supply order was issued for the supply of 12 numbers of A.C Extra Copper Piping and power
cable for AC Split Unit Inner/Outer Power connection wire 4 core 4 ton. (Annexure-C). vide
order No.20586-91/KTH/ME dated 28-06-2014.
5. According to the delivery challan supply was completed within stipulated time (AnnexureD).
6. Inspection committee has verified the stock (Annexure-E).
7. All other necessary documents were required for release of payment are available with the
bill.
8. Management Council is empowered under Appendix B of the Medical Institution.
Bill is submitted for the approval of IMC.
Decision:
Approved.
Agenda Item No.15 DEMAND FOR ACQUIRING SERVICES OF A PRIVATE
SECURITY COMPANY (MAK) AND OTHER SECURITY
EQUIPMENTS FOR KCD.
Issue: Principal KCD vide letter No.133/Estt/KCD dated 08/01/2015 submitted minutes of
emergency meeting held under his Chairmanship on 03/01/2015 to discuss the issue of acquiring
services of a Private Security Company (MAK) under this threatening security atmosphere in the
province. The following security personnels are required.
1. Armed Security Personnels for main gates
and boundaries of KCD (12 hour duty)
2. Females Security Guards for females search (8 hour duty)
3. Security Supervisors (12 hours)
19 Security Guards
03
02
Furthermore Boundary Walls round the college premises should also be raised to 10 feet and
covered with barded wire. C.C.T Cameras, Search Lights should also be installed/ arranged for
the safeguard of the institution.
A request will be made to the Commandant C.P.C to issue permit for 05 shot guns to be
purchased and issued to the security staff of KCD for use inside the college premises. He will
further be requested to train few active/ mature security guards of KCD to improve the security
arrangement in the college premises.
Submitted to IMC for approval.
Decision: Approved.
Agenda Item No.16 BILL FOR PURCHASE OF FURNITURE FOR KTH
Issue: A bill as per the following detail received from DMS Store KTH on account of Purchase
of Furniture.
S.No. Head of Account
1.
A-09701-Purchase of Furniture
Name of Firm/Supplier
M/S Pak Garman Wood
Working Centre Peshawar
2. All codal formalities are observed. Demand bill is attached with the bill.
Bill is submitted for the approval of IMC.
Decision:
Approved.
Amount
Rs:449600/-
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Agenda Item No.17 BILL FOR PHANTOM HEAD (KCD)
Issue: A bill as per the following detail received from Principal KCD on account of Purchase of
Phantom Head.
S.No.
Name of Firm/Supplier
Amount
1.
M/S Glow Pak International
Rs:4,875,000/- (Four million eight hundred
and seventy five thousand only)
All codal formalities are observed.
The relevant documents as per detail given below is attached with the bill.
S.No.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
Description
Firm Bill
News Paper Clipping
Technical Evaluation Committee Report
Comparative Statement
Supply Order
Delivery Challan
Inspection Report
Sales Tax Invoice
NTN Certificate
Clearance Certificate (Profession Tax)
Certificate of Registration under Sales Tax Act 1990
Director General Health Service Registration Certificate
Bill of Entry
End User Certificate
Minutes of the meeting
Performance Guarantee
Contract Agreement
Index
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
Bill is submitted for the approval of IMC.
Decision:
Approved.
Agenda Item No.18 PURCHASE OF ANESTHESIA MACHINE (KCD)
Issue: A bill as per the following detail received from Principal KCD on account of Purchase of
Anesthesia Machine.
S.No.
Name of Firm/Supplier
Amount
1.
M/S Ideal Business Products
Rs:2300000/- (Two million and Three
hundred thousand only)
All codal formalities are observed.
The relevant documents as per detail given below is attached with the bill.
S.No.
1
2
3
4
5
6
7
Description
Firm Bill
News Paper Clipping
Technical Evaluation Committee Report
Comparative Statement
Supply Order
Delivery Challan
Inspection Report
Index
A
B
C
D
E
F
G
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8
9
10
11
12
13
14
15
Sales Tax Invoice
NTN Certificate
Clearance Certificate (Profession Tax)
Certificate of Registration under Sales Tax Act 1990
Director General Health Service Registration Certificate
Bill of Entry
End User Certificate
Contract Agreement
H
I
J
K
L
M
N
O
Bill is submitted for the approval of IMC.
Decision:
Approved.
Agenda Item No.19 APPROVAL OF DEMANDS FOR SECURITY MEASURES AT KMC
Issue:Principal KMC vide letter No485/Estt/KMC dated 16/01/2015 has forwarded the
following demands for strengthening security measures at KMC.
Rough cost estimate/ list of security items
S.No.
1
2
3
4
5
6
7
8
9
10
Description of item
Supply & installation of 27” dia Razor wire (China
Made) complete
Providing & Fixing of Security Lights
Supp0ly SKVA generator
Rechargeable Emergency Flash Lights
Cross Iron Bars
Arm Barrier (Angle Iron)
Hiring of Security Guards (20 No’s)
12 bore shot guns (turkey)
222 bore Kala Koof
I.Com Sets
Total
Unit
Rft
Each
Each
Each
Each
Each
Per
Month
Each
Each
Each
Qty
4,315.00
Unit Rate
400.00
Amount (Rs)
1,726,000.00
14.00
1.00
12.00
30.00
4.00
1.00
7,142.00
100,000.00
1,500.00
6,000.00
50,000.00
330,480.00
99,988.00
100,000.00
18,000.00
180,000.00
200,000.00
330,480
7.00
2.00
10.00
55,000.00
110,000.00
25,000.00
385,000.00
220,000.00
250,000.00
3,509,468.00
Submitted to IMC for approval.
Decision:
Approved.
Agenda Item No.20 STREAMLINING THE UTILIZATION OF ELECTRICITY AND
SUI GAS CHARGES SUBMITTED BY DIRECTOR FINANCE
KTH/KMC/KCD, PESHAWAR
Issue:The Director Finance KTH/KMC/KCD, Peshawar has submitted a note for
enhancement of rates of Room rent/ Utility charges from the residents of flats/ hostels as detailed
below.
S.No.
1.
2.
3.
4.
5.
6.
7.
8.
Utilities/ Rent per month
Electricity (Flats)
A.C Charges (Flats + Rooms)
Electricity (Rooms)
Sui Gas Charges (Flats)
Sui Gas Charges (Rooms)
Geezer during winter
Heater during winter
Room Rent
Existing Rate
1000/1000/300/500/200/200/-
Revised Rate
2,000/2,000/800/1,500/800/2,500/1,200/800/-
Submitted to IMC for approval.
Decision:
Proper assessment of work load may be made and presented in the next
meeting.
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Agenda Item No.21 COMPLAINT AGAINST MR.NIAZ MUHUMMAD MASALCHI
Issue:- A self-explanatory written complaint against Mr. Niaz Muhammad (Masalchi) submitted
by President Paramedical Association KTH Mr.Mujahid, President Clerk Association Mr.Daud
Jan and President Class-IV Association Haji.Naseer Khan for further necessary action against
him.
Submitted to IMC.
Decision:
A fact finding inquiry committee under the chairmanship of Justice Rtd.
Mian Muhammad Ajmal to be assisted by the Medical Supdt. KTH is constituted to probe
the facts submitted to the IMC and determine about the conduct of the person under
complaint and submit its report to the IMC within a month.
Agenda Item No.22 APPEAL OF DR.NEELAM AHMAD FOR SELECTION AS A
HEMATOLOGIST IN KTH
Issue: Dr. Neelam Ahmad submitted an application stating that she qualified the interview for
the subject post and was selected as Hematologist in BPS-18 in KTH by the Selection/
Promotion Committee KTH against the said vacant post in its meeting held on 27/05/2013 (copy
attached), but her appointment order was not issued in the result of above meeting instead of that
a letter was written to government to post her in KTH being qualified Hematologist and after her
posting she was adjusted against the vacant post in BPS-18 for pay purpose (copy attached). The
post was again advertised while in above quoted meeting she was already selected as
Hematologist KTH.
She is requested to issue her orders against the regular post of Hematologist BPS-18 in the light
of decision of Selection / Promotion Committee KTH/KMC/KCD (copy annexed).
Decision:
A committee comprising of Dr.Hakim Khan Afridi Head Department of
Forensic Medicine KMC, representative of Health and Establishment
Departments is constituted to probe into the matter and submit its report to
the IMC. Superintendent Establishment KTH will assist the committee for
provision of record. The committee will consider and examine all available
records pertains to the issue and shall make recommendations within a
month accordingly.
Agenda Item No.23 PRESENTATION OF DR. SADAF RAUF,
DERMATOLOGY, AGAINST SENIORITY
SR.REGISTRAR
Issue:1.
2.
3.
Dr. Sadaf Rauf Sr. Registrar Dermatology, KTH has submitted an appeal to the Chief
Executive about her seniority position shown in the Provisional Seniority list
circulated by the Establishment Section KTH.
According to her application, after issue of her appointment order as Sr. Registrar, she
assumed charge of the post on 05/7/2012, the order was issued on the same date.
She claims that she should be at S.No. 1 of the seniority list as she was appointed
against the one advertised post as per minutes of the selection promotion committee
meeting held on 02/7/2012. It is worth mentioning that no record of this meeting is
now available in Establishment section of KTH !, only the meeting minutes of IMC
dated 08/8/2012 are available in the record.
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4.
According to above quoted IMC meeting minutes it was decided that:
“Since a candidate with FCPS in Dermatology was available, so the recommendations of
Selection/Promotion Committee was over ruled to the extent that FCPS Dermatology was taken
as Sr. Registrar however, under Rule-19 of PMDC of 2011, when no other candidate of
Dermatology is available, then FCPS Medicine can be taken, however, since that Rule permits
considering FCPS Medicine as a second option, hence Dr. Irfanullah was appointed to be
selected as Sr. Registrar Dermatology. Moreover Dr. Irfanullah will fill the one advertised post.
The second post of Sr. Registrar of equivalent grade is available in the hospital on promotion of
Dr. Sadia Ashraf to the post of Associate Professor , that is why Dr. Sadaf Rauf was selected as
Sr. Registrar against that available post shifted back to dermatology unit.
Decision:
A committee comprising of Prof.Dr.Hashimuddin Azam Khan,
representative of Health and Establishment Departments is constituted to
probe into the matter and submit its report to the IMC. Superintendent
Establishment KTH will assist the committee for provision of record. The
committee will consider and examine all available records pertains to the
issue and shall make recommendations within a month accordingly.
Agenda Item No.24 APPOINTMENT TO THE POST OF ASSISTANT PROFESSOR
PERIODONTOLOGY KCD PESHAWAR JUNE, 2013
Issue: Dr. Pir Muhammad Khan F/O Dr. Tariq Ali Khan Ex-Professor/ Principal Saidu Medical
College Swat has submitted an appeal to IMC for appointment his son Dr. Tariq Ali Khan to the
post of Assistant Professor Periodontology KCD (copy enclosed).
Decision:
The matter was discussed in detail and it was decided that the case may be
referred to the Scrutiny Committee to check the whole records in respect of both the
candidates and make recommendations to the IMC accordingly. The KTH/KCD
administration may provide all the relevant records to the above committee.
Agenda Item No.25 COMPUTERIZED
PATIENTS
OPHTHALMOLOGY SOFTWARE
RECORDS
AND
Issue: Prof.Dr.Mustafa Iqbal Head Deptt; of Ophthalmology letter No.609/EAW/KTH dated
21.01.2015 stating that previous projects to computerized patient records in KTH never became
operational in spite of spending millions of rupees. The Management Council is requested to
order a repeat enquiry and fix responsibility for WASTE of precious resources.
He also stating that in recognition of his services a leading Medical Software Company of UK
has agreed to provide software worth Rs.16 million designed exclusively for EPR and Electronic
Clinical Audit in Ophthalmology to KTH for free installation and providing training. He is
requesting that a committee should be formed of IT staff of KTH, UET and Departments of IT
and Finance of Govt. of Khyber Pakhtunkhwa to facilitate this process.
Decision:
No provision for training component exist in the PC-1, however, since it is an
important component, therefore, the IMC recommends that Finance Department may be
approached to include training component and necessary funds be allocated for the same.
Agenda Item No.26 SPECIALIST CLINICS IN OPHTHALMOLOGY
Issue: Prof.Dr.Mustafa Iqbal Head Deptt; of Ophthalmology letter No.613/EAW/KTH dated
21.01.2015 stating that in the Management Council briefing held at Department of
Ophthalmology, KTH on 07.01.2015, recommendations regarding the subject cited above were
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discussed/ agreed upon; in order to ensure that quality service is provided to the patients
attending KTH specialist clinics are to be established where patients are referred on specified
days. Each faculty member would do 1 general clinic and 1 specialist clinic (if he/she has
recognized expertise in that sub specialty of ophthalmology). He is requesting that Management
Council give formal approval for the said recommendations in the best interest of patients.
Decision:
Approved.
Agenda Item No.27 KHYBER
TEACHING
HOSPITAL
AS
CENTER
OF
EXCELLENCE FOR DIABETIC EYE DISEASES FOR KHYBER
PAKHTUNKHWA
Issue: Prof.Dr.Mustafa Iqbal Head Deptt; of Ophthalmology letter No.613/EAW/KTH dated
21.01.2015 stating that in the Management Council briefing held at Department of
Ophthalmology, KTH on 07.01.2015, recommendations regarding the subject cited above were
discussed/ agreed upon;
Department of Ophthalmology, KTH has been providing latest and unique diabetic eye care
services, notably:
1. Avastin® services for diabetic eye diseases since 2011 (only teaching hospital providing
this service in KPK).
2. State of the art PASCAL pattern laser service (only one in KPK).
3. Initiating and running the only Multicenter Randomized control TRIAL on diabetic eye
disease in Pakistan.
4. Conventional Argon laser service.
5. Infra-red 810nm laser services (only hospital in KPK).
6. Dedicated OPD days for diabetic eye diseases screening.
7. Furthermore latest equipment has been approved to be bought during the current ADP
which includes:
 Spectral domain OCT with FFA, ICGA. Enhanced depth imaging. (this will be the only
machine to provide all these features).
 Ultra wide field fluorescein angiography.
Unfortunately despite being ahead in providing Diabetic eye diseases services, KTH was
completely omitted from the Diabetic eye diseases blindness prevention board. Principal Khyber
Medical College has already agitated this issue but till date no answer has been received from
Government.
The Honorable Chief Minister should be asked to order that KTH should be declared as Centre
of Excellence for diabetic Eye Diseases on the basis of merit should lead the diabetic diseases
board for Khyber Pakhtunkhwa.
Decision:
Approved. THE IMC appreciated the work done by Prof.Dr.Mustafa Iqbal
Head Department of Ophthalmology KTH/KMC.
Agenda Item No. 28 TERMINATION OF PROBATION PERIOD OF DR. SAMRINA
MOHAMMAD ASSISTANT PROFESSOR ORAL PATHOLOGY –
REF DECISION OF IMC MINUTES DATED 10.12.2014 AGENDA
ITEM NO.13.
Issue: Principal KCD vide letter No.46/Estt/KCD dated 02/01/2015 stating that the issue of
Termination of probation period of Dr. Samrina Mohammad Assistant Professor, Oral Pathology,
KCD has been regretted as recorded in the IMC minutes dated 10.12.2014 at Agenda Item
No.13. however it is correct that she was appointed vide Notification No.16984-95/KTH/E-I
dated 13.06.2014, but she was granted extension in joining time upto 1st October, 2013 through
letter No.19338/KTH/P.S dated 16.07.2014 (copy enclosed). She has taken over the charge of
her post w.e.f. 28.09.2013 (copy enclosed).
Thus her application for termination of probation period was submitted within the stipulated
period which may please be reviewed.
Decision: Approved.
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Agenda Item No. 29 TERMINATION OF PROBATION PERIOD OF DR.MOHSIN
SHAFI, ASSISTANT PROFESSOR, PATHOLOGY DEPARTMENT
KMC.
Issue: Principal KMC vide letter No.766/Estt/KMC dated 26/01/2015 forwarded an application
of Dr.Mohsin Shafi, Assisant Professor (Chemical Pathology), Department of Pathology KMC.
He was selected as Assistant Professor Chemical Pathology Deptt; of Pathology KMCCD vide
Notification No.1339-50/KTH/E dated 16-01-2014 on probation for a period of one year which
expired on 15/01/2015.
Decision:
Approved.
Agenda Item No.30 EXTENSION OF CONTRACT OF DIGITAL X-RAY K.T.H.
Issue: The contract of Digital X-ray was awarded to M/S Image Express and Photo studio
through Mr.Shabir Khalil S/o Lal Sher on the Public Private Partnership basis for three years
w.e.f. 01/11/2010 to 31/10/2013.
Management Council vide agenda item No.6 of the meeting held on 22/10/2013 has granted one
year extension w.e.f. 01/11/2013 to 31-10-2014. The management council has further decided
that the hospital management should take initiative for installation of its own Digital X-ray
machine. The installation of own Digital X-ray machine with the financial support of UNHCR is
under process and will be completed in near future. The request of the present contractor is
submitted for consideration of Management Council.
Decision:
Extension is granted for a period of 01 year and 04 months, however, the
hospital needs to upgrade its own Radiology Department.
Agenda Item No.31 APPLICATION
OF
DR.ABIDA
NASREEN
ASSISTANT
PROFESSOR, GYNAE KTH FOR DEPUTATION ABROAD.
Issue: Principal KMC vide letter No.780/Estt/KMC dated 26/01/2015 forwarded an application
of Dr.Abida Nasreen, Assistant Professor Department of Gynae KTH stating that she has been
offered a job of Consultant Gynecologist by the Ministry of Health Saudi Arabia (copy attached).
She is requesting for granting deputation initially for a period of three years. She has recently
been promoted as Assistant Professor and her probation period will be completed on 14-04-2015.
Decision:
The IMC discussed the issue in detail and it is unanimously decided that
She has not yet completed her probation period, therefore, She can’t
proceed on deputation, therefore, her request cannot be entertained at this
stage.
Agenda Item No.32 RETENTION OF MIAN SAMIULLAH CHIEF BLOOD BANK
TECHNICIAN.
Issue: I/C Blood Bank vide letter No.279/BB/KTH dated 28/01/2014 stating that Mian
Samiullah is expert in doing blood group, cross matching and screening of blood as without it
blood can become hazardous for the patients instead of given them benefits. He is going to be
retired on 29th January 2015, his services are direly needed for the smooth and safe running of
the blood bank. As there is already shortage of staff specially experienced staff in the blood
bank. He is requesting for retention of Mian Samiullah on priority basis for six months in the
best interest of the patients.
Decision:
Regretted, as it is beyond the age of superannuation.
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Agenda Item No.33 APPLICATION OF MS.RUTABA ARIF FJCT (PHYSIOTHERAPY)
KTH, FOR TWO YEARS STUDY LEAVE FOR M.Sc
PSYCHOLOGY
Issue: Application of Ms.Rutaba Arif FJCT Physiotherapy KTH for two years study leave for
M.Sc Psychology submitted to IMC.
Decision:
Relevancy certificate of the Course to be obtained from the course
coordinator and re-submitted.
Agenda Item No.34 TERMINATION OF PROBATION PERIOD OF DR.TALAT NAZ
ASSOCIATE PROFESSOR, DEPARTMENT OF GYNAECOLOGY
KTH.
Issue: Principal KMC vide letter No.912-13/Estt/KMC dated 29/01/2015 forwarded an
application of Dr.Talat Naz Associate Professor Gynae Department KTH. She was promoted as
Associate Professor of Gynaecology Department vide Notification No.30331-41/KTH/E dated
09-12-2013 on probation for a period of one year which expired on 08/12/2014.
Decision:
Approved.
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ANY OTHER POINTS
1. APPLICATION OF DR.IRFAN ULLAH SENIOR REGISTRAR SKIN UNIT FOR
SENIORITY AS SENIOR REGISTRAR DERMATOLOGY KTH
Issue: Dr.Irfan Ullah Senior Registrar Dermatology Unit KTH submitted an application
requesting for seniority stating that he is FCPS Dermatology and selected against single
advertised post of Dermatology and Dr.Sadaf Rauf the other candidate who is FCPS Medicine
selected against the post of Assistant Professor Pulmonology, which is converted to the Senior
Registrar Post some days later after his selection.
Decision:
A committee comprising of Prof.Dr.Hashimuddin Azam Khan,
representative of Health and Establishment Departments is constituted to probe into the
matter and submit its report to the IMC. Superintendent Establishment KTH will assist
the committee for provision of record. The committee will consider and examine all
available records pertains to the issue and shall make recommendations within a month
accordingly.
2. PROPOSAL FOR CONSTRUCTION OF DOCTOR HOSTEL (300 ROOMS) AT KTH
Issue: Provost KTH vide letter No.01/Provost/KTH dated 20/01/2015 on the subject matter is
hereby submitted to IMC for further approval.
Decision:
Agreed.
3. SIGNING OF MEMORANDUM OF UNDERSTANDING WITH KMU FOR
PRACTICAL TRAINING OF THEIR STUDENTS (TECHNOLOGISTS) IN KMI
Issue: A meeting of the committee constituted by the IMC KTH/KMC/KCD was held on
06/02/2015 at 10:00am in the office of Chief Executive KTH/KMC/KCD under his
Chairmanship and the following decisions were made;It was unanimously agreed that the students of KMU will be allowed for practical training in
various specialties initially for a period of one year. After that it will be reassessed. The KMU
will provide in advance the number of candidates coming to the various department of KMI.
They will be abide by the rules/ regulations of the KMI (KTH/KMC/KCD).
Submitted to IMC for approval.
Decision:
Agreed for one year.
4. APPROVAL OF THE RECOMMENDATIONS OF SELECTION/ PROMOTION
COMMITTEE KTH/KMC/KCD, PESHAWAR MEETING DATED 04/02/2015
Issue: PROMOTIONS
After going through the working papers, the following doctors were found eligible and
recommended by the committee for promotion:i.
Dr. Faiz ur Rehman Associate Professor BPS-19 to the post of Professor BPS-20,
Department of Medicine, KTH/KMC, Peshawar. However, his notification will be
issued after receipt of the judgement of the honourable Court.
ii.
Dr.Inayat ur Rehman Associate Professor BPS-19 to the post of Professor BPS20, Department of Paediatric Surgery KTH/KMC, Peshawar.
iii.
Dr.Hakim Khan Afridi Associate Professor BPS-19 to the post of Professor BPS20 Forensic Medicine KMC, Peshawar.
iv.
Dr.Dila Baz Khan Associate Professor BPS-19 to the post of Professor BPS-20,
Department of Oral Biology KCD, Peshawar.
v.
Dr. Muhammad Javed Associate Professor BPS-19 to the post of Professor BPS20, Deparment of Anatomy KMC.
vi.
Dr. Shafiq ur Rehman Assistant Professor BPS-18 to the post of Associate
Professor BPS-19, Department of Physiology KMC.
vii.
Dr.Tariq Saeed Assistant Professor BPS18 to the post of Associate Professor
BPS-19, Department of Surgery KTH/KMC, Peshawar.
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viii.
ix.
Dr.Saadatullah Khan Assistant Professor BPS-18 to the post of Associate
Professor BPS-19, Department of Pharmacology KMC, Peshawar.
Dr. Sheema Khan Senior Registrar BPS-18 to the post of Assistant Professor
BPS-19, Department of Medicine KTH/KMC.
Decision:
Approved after duly considering the promotion case of Dr.Muhammad
Javed keeping in view his qualification and fitness. Since the post was vacant, therefore, he
was recommended for promotion on regular basis.. However, the representatives of Health,
Establishment and Finance Departments were of the opinion that Dr.Muhammad Javed at
Sl.No.4(v) above may be appointed on acting charge basis as the case of Dr.Rahim Bangash
is under trial in the Services Tribunal. The Chief Executive KTH/KMC/KCD informed
that neither the rest of the members of IMC nor the college authorities have any written
information about the proceedings of the court filed by Dr.Rahim Bangash.
5. Application of Dr.Hizbullah Jan Senior Registrar, BPS-18 Surgical “D” Unit KTH,
regarding seniority list, wherein he has objected on the seniority of Dr.Asad Maroof, Senior
Registrar, BPS-18, Casualty Unit. The provisional seniority list of Senior Registrars, Surgery
have been circulated in the month of Jan, 2015 but the doctor concerned has objected stated
that everywhere casualty is separate department from surgical department and according to
PM&DC rules (attached) experience in casualty cannot be counted towards surgical
experience
Decision:
Referred to the Scrutiny Committee.
6. TERMINATION OF PROBATION PERIOD OF DR.MUHAMMAD HAFEEZ,
SENIOR REGISTRAR ENT ‘B’ UNIT KTH.
Issue: Dr. Muhammad Hafeez, Selected as Senior Registrar ENT “B” Unit KTH vide office
order No.273`5-26/KTH/E dated 26.10.2013 with a probation period of one year which is
completed on 28-10-2014. His case was deferred due to incomplete of PERs. He is re-submitted
application along with PER’s for termination of probation period.
Decision:
Approved.
7. APPLICATION OF MR.FAZLI RAZIQ P.S. TO CHIEF EXECUTIVE OR REIMBURSEMENT OF COURSE FEE.
Issue: Mr.Fazli Raziq P.S to Chief Executive KTH/KMC/KCD submitted an application stating that he was
sponsored by the hospital management for MBA (HRM) as per approval of IMC in its meeting dated
09/04/2011 under Agenda Item No.6 Human Resource Development and strengthening of management
and quality assuring system in KTH. At that time, the MBA course was 02 years but later on due to HEC
new policy for MBA, the course duration was extended to 3.5 years. Hence, he paid the university
(Preston University Peshawar) monthly tuition fee for another 1.5 year which come to Rs:85310/(copies of fee slips attached). He is requesting that the said amount may please be reimbursed to him.
Submitted to IMC for approval.
Decision: Approved, however, this should not be made a precedence in future from the
hospital funds.
8. AUCTION OF OLD/CONDEMN BOOKS AT K.M.C
Issue:- Principal KMC vide letter No.1146/St/KMC dated 09/02/2015 and Librarian KMC letter
No.05/LIB/KMC dated 03/02/2015 stating that the basement section of KMC Main Library has
82 Almera’s having about 15000 books which are very old editions, mostly termite ridden. These
almera’s has occupied almost the whole space of the basement section. He is requesting that a
condemnation committee may be formed to physically inspect these worn out books and decide
about their auction so that the basement section may be cleared/ renovated and be used as a study
hall for the serious readers of the final year.
Decision:
Approved.
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9. INCREASE IN SALARY OF QARI AT KMC
Issue: Principal KMC vide letter No.1131/Estt/KMC dated 09/02/2015 stating that Qari Abdul
Rauf was hired as Qari on fixed pay of Rs:15000/- per month vide office 2894-95/Estt/KMC
dated 01-04-2014. He is requesting to enhance his pay from Rs:15000/- to Rs:25000/- per month
will be paid from college fund subject to availability of funds.
Decision:
Approved for Rs.20000/-p.m
10. Dr.Asad Maroof Senior Registrar, BPS-18 Accident & Emergency Department KTH,
submitted application regarding seniority list in surgical department, stating that he is
attached with surgical department in KTH since 17/11/2009. He was selected in a combined
interview for three surgical units, Surgical ICU, Casualty and Burns. He was asked to work
in Casualty as he was ATLS instructor and have experience in casualty and was re-assured
that this post of SR Casualty will be a part of Surgical Department. The same was reflected in
the policy decision of IMC in March 2010 where in the SR casualty and SR Surgical ICU ws
considered as a part of Surgical Department (Copy enclosed).
He stated that he is waiting patiently for his turn to be promoted in Surgical department but
now when he has reached the top of seniority list, the person next to him Dr.Hizbullah Jan
SR surgical ICU has submitted some vague objections/ observations that are not valid and
considerable.
Submitted to IMC for further decision.
Decision: Referred to scrutiny committee for report.
11. Application of Ms.Fouzia Nawaz Head Nurse KTH for 180 days Ex-Pakistan leave.
Issue: Ms.Fouzia Nawaz Head Nurse BPS-17 KTH submitted an application for 180 days ExPakistan leave w.e.from 21-02-2015. She is Institutional Employee. Audit Officer,
KTH/KMC/KCD has given entitlement on the application. Chief Nursing Superintendent also
forwarded her application for favourable consideration.
Decision: Approved.
12. BILL OF MACHINERY AND EQUIPMENT KTH.
Supplier Name
M/S Computer Supermarket
Name of Items
Amount
A09601-Machinery& Equipment
Rs:4200,000/ADP No.100204 (1010-11)
Bill No.2276, Dated 28-2-2013
M/S GSM Computer Super Market were given the demand to provide Fiber Optic Network 6
Network Security Cameras, 06 Thumb Impression Machines with all specifications mentioned in
the quotation, worth Rs:42,00,000/- All codal formalities have been completed and the bill along
with inspection committee report and other documents is submitted to IMC for approval.
Decision: Re-assessment of the case should be done and re-submitted to the IMC.
13. APPEAL FOR 25% CONCESSION FOR STAFF SON/DAUGHTER AT KMC IN
RESPECT OF D/O MUHAMMAD JALIL ANWAR CHIEF PHARMACIST KTH.
Issue: Muhammad Jalil Anwar Chief Pharmacist KTH submitted an application stating that the
appeal for the subject matter was deferred on 02/10/2014 in IMC meeting. He is
resubmitted the case along with relevant documents to the IMC requesting for approval.
Decision:
Deferred as it is only meant for the teachers of KMC.
14. MEDICAL CALIMS
Issue: The medical claims in respect of the following class-iv staff submitted for approval.
1. Mr.Hidayat Ullah Ward Orderly KTH
Rs:26,930/2. Mr.Rooh-ul-Amin Ward Orderly KTH
Rs:40,800/Decision:
Approved.
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17
1. Chief Executive KTH/KMC/KCD, Peshawar.
Chairman_________________
2. Principal, KMC, Peshawar
Member__________________
3. Principal, KCD, Peshawar
Member_________________
4. Medical Superintendent, KTH.
Secretary __________________
5. Prof.Dr.Mehar Taj Roghani
Non-Official Member ___________________
6. Maj. General (Rtd) Taj ul Haq
Non-Official Member ___________________
7. Mian Muhammad Ajmal Justice Rtd.
Non-Official Member___________________
8. Mr. Iqbal Khattak
Non-Official Member ______________________
9. Director Finance KTH/KMC/KCD
Member
______________________
10. Mr. Musharaf Khan
Deputy Secretary Estab. Deptt
Member
_____________________
11. Mr. Taj Mohammad Khan
Deputy Secretary Finance Department
12. Mr.Muhammad Jamil
Section Officer Health Department
Member
Member
______________________
_______________________
Chief Executive
KTH/KMC/KCD,
Peshawar.
No._________________/KTH/P.S
Copy to:ALL IMC MEMBERS KTH/KMC/KCD, Peshawar.
Chief Executive
KTH/KMC/KCD,
Peshawar.