Coshocton County Emergency Operations Plan
SHELTERING, MASS CARE and SPECIAL NEEDS
I.
PURPOSE
The purpose of this annex is to plan for sheltering and mass care. This annex identifies
coordinative actions needed between agencies to ensure public health and safety to protect
evacuees and disaster victims from the effects of disaster.
II.
SITUATION and ASSUMPTIONS
SITUATION
1.
County government is responsible for the development of a plan to provide mass care
services for its residents in the event of an emergency and should be prepared to receive
and care for people evacuated from another county that has been impacted by a disaster.
2.
American Red Cross (ARC), Coshocton Chapter and The Salvation Army are the primary
agencies for providing or assisting with sheltering services.
ASSUMPTIONS
1.
Experience has shown that under local emergency conditions 50% or more of evacuees will
seek shelter with friends or relatives rather than to go to established shelters. Thus planning
will not be for the shelter and feeding of the entire affected community. The Red Cross and
Salvation Army will define the shelter requirements and how many shelter spaces to
provide.
III. CONCEPT OF OPERATIONS
1.
GENERAL
The local Red Cross officials are directly responsible for organizing shelter services in
cooperation with the Department of Job and Family Services, Salvation Army and the County
EMA.
Nationally, the Red Cross has been designated as the agency to operate shelter facilities during
disasters.
Shelter officials will coordinate with the EMA or EOC officials in order to provide protective
actions necessary to limit the exposure of sheltered residents from all hazards while in the
shelter.
Other non-profit or governmental agencies in the county including the County Department of
Job and Family Services, the Mental Health, the Salvation Army, and others, may assist in
shelter operations.
2.
NOTIFICATION and WARNING OF THE GENERAL PUBLIC
When people are advised to evacuate as described in Warning and Notification, Annex C, the
location of shelters will be given at the same time if known. Additional notifications of shelter
locations may have to be given and the following will be used:
1) Emergency Public Information (EPI) information broadcasts over local radio / cable TV
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Coshocton County Emergency Operations Plan
SHELTERING, MASS CARE and SPECIAL NEEDS
2) Coshocton County Emergency Telephone Calling System (formerly Code Red / Reverse 911)
3) Door-to-door notification by emergency services personnel
4) Neighborhood announcements from emergency vehicles with public address systems
3.
REGISTRATION AT SHELTERS
Registration is required for all people utilizing a shelter. The purpose of registration is:
1)
2)
3)
4)
4.
To determine any special needs
Provide shelter security
To be able to respond to a request for the location of displaced persons
To determine if they were exposed to a contaminate and were decontaminated
DESIGNATION OF SHELTERS
The Coshocton Chapter of Red Cross will select and specify shelter(s) based upon:
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5.
Signed agreements that the Red Cross has on file
Safe distance away from emergency incident
Number of persons requiring shelters
MASS FEEDING
The American Red Cross is primarily responsible for mass feeding operations. ARC regulations
and procedures entitled Emergency Services - Mass Feeding will describe mass feeding
operations. Feeding facilities will be identified and established. When the shelter is one of the
public schools, feeding may use the school cafeteria.
6.
SHELTER CONTAMINATION MONITORING
If the emergency is related to a radiological or chemical event, monitoring at the shelter may be
needed. Instruments for this purpose are stored at the City Fire Station / HazMat Team, and the
County EMA, and may be requested by the shelter manager if needed.
Where there is a suspected contamination of a shelter and the City Fire or EMA can’t get there
or they don’t have the correct agent specific instrument, the shelter should be evacuated.
If a shelter is evacuated due to radiological or chemical, each person should be decontaminated
before entering another shelter. If this decontamination is required, the County HazMat Team at
the City Fire station should be contacted.
IV. ASSIGNMENT OF RESPONSIBILITIES
Assignment of Responsibilities:
A.
Coshocton Chapter American Red Cross
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Ensure trained shelter managers are available
Appoint Shelter Manager(s)
Review supplies procedures for shelters
Activate and de-activate shelters as needed
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Arrange for communications capability, utilizing ARES where / when available
Coordinate with applicable agencies / departments to provide support services
such as counseling, health and medical attention, and supplies and resources
Designate support staff as needed
Develop/review plans for Shelter and Mass Care
Reviews shelter listings annually
Establish public information and education programs
Develop a policy and capability for pet care
Arrange for public / private sector organizations to staff shelters
Activate / staff/stock shelters
Provide shelter signage
Coordinate shelter use
Manage reception and care teams
Provide for mass feeding
Provide mobile canteen services
Work with County EMA in the development of public education / information
groups regarding sheltering and mass care
Provide first aid / nursing services for shelters
Arrange for recording shelter expenses
Partner with activated animal shelter management for companion animal sheltering.
B.
Salvation Army
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Assist the ARC in providing management staff to operate shelter/s
Coordinate with Red Cross to provide mobile canteen services for disaster victims /
emergency workers
Provide emergency clothing to victims
Provide disaster counseling to victims
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C. Department of Job and Family Services
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Assist the ARC in the provision of staff to operate and manage shelters
Administer the food stamp program for qualified applicants
Provide emergency assistance to qualified applicants
Administer Aid for Dependent Children (ADC) program for qualified Applicants
D. Coshocton County Emergency Management Agency
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Monitor conditions and notify the Red Cross of a possible requirement for sheltering
Notify the Red Cross when shelters will be required
Provide Red Cross with a potential number of people
Insure communications has been established between the Red Cross and the EMA or
EOC
Monitor conditions to determine when the affected area is safe to re-enter
Notify the Red Cross of when the areas will be suitable to re-enter
Notify the Red Cross if the area is damaged to where longer range sheltering may be
required
Insure radiological and chemical monitors are available as needed
Assist the Red Cross in providing information and education program regarding the
shelter and mass care.
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E.
Health and Medical Organizations
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Provide medical attention for shelter locations for ill / injured shelterees
Distribute exposure-inhibited drugs, vaccines, and other preventatives as necessary
Provide Emergency Medical Services Units for emergency transport to hospitals and
other medical facilities
Provide hospital services for the critically ill / injured
Provide health related information on health / medical related issues
F.
Local Law Enforcement Officials
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Provide security and law enforcement for shelters
Provide traffic control during movement to shelters
Provide alternate communications for shelters through their mobile units
Assist private suppliers in delivering shelter supplies
G. Local Fire Officials
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Survey shelter sites for fire safety
Advise about fire security during operations
H. Animal Shelter
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Reference SOP F. Animal Response Plan
Determine the size of pet sheltering required
Small evacuation - call veterinarians facilities for shelter
Large evacuation - use facilities at the Coshocton County fair grounds
Organize volunteers to handle pets
Make arrangements for pet feed and feeding
V.
DIRECTION AND CONTROL
1) The Emergency Management Agency Director is responsible for coordinating shelter plan
development with the local Red Cross Chapter
2) The Red Cross Organization is responsible for coordinating their sheltering activities with the
Emergency Management Agency
3) The Red Cross Organization will determine the extent of assistance needed from other
governmental and non-profit organizations with respect to the shelter functions
4) The local ARC chapter is responsible for maintaining direction and control of assigned
shelter and mass care activities in their jurisdiction throughout the duration of an emergency
5) Organizations supporting the shelter and mass care function will maintain direction and
control for their organizational operations for the duration of an emergency
VI. CONTINUITY OF OPERATION
The line of succession for the Shelter and Mass Care Coordinator is:
1. Executive Director, American Red Cross (or their designee)
2. Salvation Army Disaster Chairman (or their designee)
3. Job and Family Services Director (or their designee)
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VII. ADMINISTRATION AND LOGISTICS
1) Any training necessary for proper shelter management will be arranged by the Emergency
Management Director and (or) the Executive Director of the Red Cross Chapter
2) Shelter Managers are responsible for developing their shelters according to American Red
Cross sheltering SOP’s
3) Shelter Managers are responsible for completing the required documents
4) The Shelter Managers will maintain information on the food supplies, water, sanitary
facilities, clothing, bedding, and related shelter supplies
VIII.
PLAN DEVELOPMENT AND MAINTENANCE
The Emergency Management Agency Director is responsible for insuring this annex is reviewed
annually by the local Red Cross.
The EMA Director will coordinate, publish, and distribute this Annex and will make copies
available to the appropriate organizations.
All involved agencies (Red Cross, Salvation Army, Job and Family Services) are responsible for
developing, implementing, and maintaining departmental SOPs, mutual aid agreements,
personnel rosters, including 24-7 hour emergency notification telephone numbers, and resource
inventories.
IX. AUTHORITIES AND REFERENCES
Department of Job and Family Services
Public Law 91-606 Disaster Relief Act of 1970.
Public Law 93-288, the Robert T. Stafford Relief and Emergency Assistance Act of 1988, as
amended.
American Red Cross
Statement of Understanding between the Federal Emergency Management Agency and the
American National Red Cross January 22, 1982
Statement of Understanding between the State of Ohio and the American Red Cross, March
1983.
Salvation Army
Statement of Understanding between the Salvation Army and the American National Red Cross,
October 18, 1984.
X. ADDENDUM
Tab 1
Tab 2
Tab 3
Tab 4
Shelter Stocking
Shelter and Feeding Locations
Shelter Requirements in Response to Terrorist or Nuclear Threat
Special Needs Registry
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XI. AUTHENTICATION
__________________________________________
Jennifer Fannin, Executive Director
Coshocton County American Red Cross
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Dated:
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James T. Van Horn, Director
Coshocton County Emergency Management Agency
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Dated:
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Tab 1 SHELTER STOCKING
Shelter stocking conditions will vary depending on the prevailing situation. Those conditions
include:
1.
Increased Readiness Stocking: During a period of international tension or increased
readiness, or in the beginning of an evacuation as directed by the President, crisis stocking
of fallout shelters from commercial or other sources will begin.
2.
Expedient Stocking: This is the type of situation caused by an attack with little or no warning
and the Community Shelter Plan would have to be implemented as there would be no time
to evacuate. In such a case, every effort will be made to complete shelter stocking under
increased readiness. In addition, general public will be instructed to bring supplies from
home.
3.
Peacetime Stocking: Stocking of fallout shelters under these conditions is not expected to
be funded by Federal Emergency Management Agency (FEMA), largely because of the
lack of obvious threat, cost of supplies, and short shelf life of most food items that require
periodic replacement.
PLANNING FOR SHELTER STOCKING DURING HABITATION
Moving the general public to shelters will require advance planning for stocking. Such planning
fits into two basic categories:
SPECIAL PLANNING during the crisis buildup period, the Emergency Manager, under the
authority of the County Commissioners will obtain and stock the Emergency Operations Center
(EOC) with many special items needed by the EOC staff and for special purposes. These
include:
1. Radiological instruments beyond those already on hand that are designated for monitoring
reporting stations and shelters
2. Mobile and other types of transceivers for shelter radio communications
3. Durable plastic bags and containers; e.g., buckets, 5 to 10 gallon cans and barrels, to store
water and ensure sanitary storage and disposal of human waste and trash
4. Flashlights and extra batteries
5. Fire extinguishers
6. Decontamination equipment
Many of these items can be pre-positioned in designated shelters to make the shelter more
livable.
LIFE SUPPORT PLANNNG - Shelter stocking from local sources will include the following life
support needs.
1. Water
2. Food
3. Sanitation equipment and supplies
4. Medical supplies
5. Sleeping and entertainment supplies
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Considerations regarding life support planning are:
A. Water - Survival without food is possible for two weeks if sufficient water is available. The
minimum amount of water required during shelter habitation is three and one-half gallons for
each identified shelter space. Long-term storage presents many problems; therefore, the
Emergency Manager and the Shelter Manager will requisition the following items on a priority
basis, in stocking during and emergency buildup:
1.
2.
3.
4.
Durable plastic bags of various sizes to use as a liner to hold water in buckets
30-gallon containers (trash / garbage cans), barrels, etc.
Garden hoses for filling water containers
Hand trucks or dollies to transport the containers
Chlorinating supplies are recommended for disinfecting either a small or large volume of water.
1. Household bleaches can be used effectively and are available in most locations.
2. Normally, clear water can be disinfected by addition of 1/2 teaspoon household bleach
to five gallons or one quart to 1500 gallons. The dosage would be doubled for cloudy
water. Water purification tablets may also be used and are in pharmacies and sporting
goods stores.
B. Food -The Shelter Manager, in selecting food from local sources, should consider if cooking
facilities would be available. Canned goods, crackers, whole grain cereals, and juices should
be considered first since transport, store, and prepare. Frozen foods and dairy products are
highly perishable and require refrigeration.
C. Avoid foods that are high in protein and fat. Such food can result in kidney irritation or
constipation unless large amounts of water are consumed or at least eight (8) glasses per
person per day.
D. Alcoholic beverages should be requisitioned or not allowed in the shelter.
E.
Sanitation - Clean restroom facilities are needed for the health and well being of shelter
occupants. Regular restroom facilities, for example, cannot be used if water is not
available. Maintaining adequate sanitation standards will be a major problem if normal
water supplies are not available.
1.
An alternative facility and method of disposal of waste must be devised. This can be
accomplished with drums or garbage cans fitted with plastic liners, which can then be
sealed and stored for disposal after the shelter stay.
2.
Other sanitation items available in most locations include household disinfectants and other
chemicals used in boats and recreation and vehicle holding tanks, like air freshener sprays
or bottled wicks, Pine Sol and Mr. Clean products, brooms, spray cleaners, packaged
towels, and toilet tissue. Mops and buckets if adequate water supply is available. Those
using them must bring rubbing alcohol and other similar products, baby diapers, sanitary
napkins, cosmetics, and other personal items to the shelter.
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F.
Medical supplies - Most sickness will be minor and can be cured with basic medications.
First-aid and an extra supply of bandages and antiseptics should be priority items, as well
as medicines to treat headaches, diarrhea, constipation, and some respiratory problems.
Chronically ill or elderly people shall be advised to bring their own medicines.
Medical personnel assigned to the shelters and the Emergency Medical Service liaison at the
EOC will advise the shelter officer about requisitioning additional supplies of a more specific
nature. Under no circumstances should narcotics be requisitioned for shelter use, nor should
they be allowed to be brought to or used in the shelter.
G. Miscellaneous items are numerous items that fall into this category. Examples are bedding,
sleeping bags, cots, eating utensils, extra clothing for cleanliness and warmth, games,
reading material, musical instruments, transistor radios and extra batteries. Hand tools are
helpful for minor repairs or for the construction of special items. Shelterees will be
instructed to bring these and other items through public announcements before and during
movement to shelter.
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Tab 2
SHELTERS and FEEDING LOCATIONS
The Coshocton County Red Cross Chapter maintains shelter and feeding location listings and
agreements in their office.
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Tab 3
Shelter Requirements in Response to Terrorist or Nuclear Threat
POPULATIONS TO BE PROTECTED.
Coshocton County has a population of 36,682 according to the 2000 census.
Jurisdiction Population
City of Coshocton
Conesville Village
Nellie Village
Plainfield Village
Warsaw Village
West Lafayette Village
11,682
364
134
158
781
2,313
Townships include City / Villages
Adams Township
755
Bedford Township
601
Bethlehem Township
1,191
Clark Township
594
Crawford Township
1,594
Franklin Township
1,286
Jackson Township
2,045
Jefferson Township
1,549
Keene Township
1,689
Lafayette Township
1,972
Linton Township
632
Mill Creek Township
747
Monroe Township
452
New Castle Township
441
Oxford Township
1,560
Perry Township
513
Pike Township
550
Tiverton Township
348
Tuscarawas Township
1,798
Virginia Township
636
Washington Township
629
White Eyes Township
1,078
The purpose of this attachment is to plan for our population to be protected. Coshocton County
has been a host county for nuclear threat, however, with terrorism threat the county could be at
risk. We may receive an unknown number of relocatees from other counties.
Implementation of evacuation and sheltering plans and final preparation will be supported by the
“SURGE Program”. The objective of the SURGE Program is to rapidly improve capabilities for
survival and recovery from nuclear attack over an indeterminate period of threat (but generally
less than six months). Guidance from the Federal Emergency Management Agency (FEMA)
and financial assistance may be available during a Surge period to assist in refining the plans,
and preparing shelters and EOCs.
Increased readiness actions will be carried out so that Coshocton County officials can be
prepared to implement either of two shelter modes:
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a.
Shelter-in-place (CSP): In this posture, only the residents of Coshocton County and
number of transients would require sheltering. In-place actions are generally based on
short warning time.
b.
Relocated (CRT): As defined, “this is the mode designated to move people from perceived
‘risk’ areas.” Relocation actions will not be directed until determined prudent or necessary
because of a deteriorated world political situation.
In accordance with the Ohio Emergency Operations Plan, Ohio EMA uses Crisis Action
Systems Levels (CAS) to identify specific actions to be taken during the response phase to
nuclear attack. All actions listed here are contingent upon orders from the Governor and the
President.
OPERATIONS LEVEL
CAS #1 Watch (a state of tension requiring continuous monitoring of possible attack crisis)
a) Coordinate with Ohio EMA for activation of SURGE.
b) Coordinate with local organizations for crisis training of shelter monitors and possible
activation of fallout shelters.
c) Coordinate with ARC and other local organizations for possible shelter staffing and
support.
CAS #2 Warning (increases in tensions requiring high degree of nuclear attack readiness)
a) Initiate fallout shelter stocking
b) Initiate fallout shelter marking.
c) Recruit Shelter Managers
d) Accelerate Shelter Manager training
e) Assign Shelter Manager as training is completed
f) Make preparations for shelter upgrading
g) Initiate shelter upgrading program on arrival of relocatees if necessary
CAS #3 Attack (has occurred)
a) Move the resident population (and relocatees if CPR mode) into shelter.
b) Conduct expedient shelter stocking for shelters not previously stocked until
completion or arrival of fallout.
c) Move emergency workers into shelter when fallout arrives.
d) Maintain in-place shelter posture until officially terminated by State or Federal officials or
until lowered radiation levels as determined by local monitoring would indicate that it is
safe to emerge.
CAS #4 - (has occurred)
a) Make shelter emergency decisions based on radiation levels
b) General clean up of shelter facilities
c) Release of relocatees to return to home area
d) Return of remaining shelter stocks and supplies to designated receiving points
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PROTECTIVE SHELTERING POLICY
1.
To the extent possible, protective sheltering in public shelter for the residents of Coshocton
County will be in facilities with protection of Category 2 or better. Where it has been
necessary to allocate residents to Category 1 shelter, a shelter upgrading program will be
attempted, time permitting. Shelter allocation will remain the same regardless of whether
the in-place (CSP) mode or relocated (CRT) mode has been implemented.
2.
Movement to shelter will begin immediately upon an announcement to the public or either:
a) Receipt of an attack warning through the established warning network, or
b) Confirmation that nuclear detonations have occurred.
3.
Residents who will use their home basements for shelter should use the time between the
initial warning and the arrival of fallout to improve their basement protective capability.
Residents who will use public shelter should move to the shelter and use the intervening
time to improve the shelter protective capability, as possible. Local radiological monitoring
will be conducted by monitoring personnel who will advise the EOC of the arrival of the
fallout. The EMA Director will warn the residents of fallout arrival by the most expeditious
means and direct residents to take shelter.
4.
Once residents and relocatees have taken shelter, subsequent movement to other shelters
should not be attempted, except for a situation that would make shelter totally untenable or
result in a condition that would constitute or result in a greater hazard to the shelterees than
would movement to another shelter. The decision of both the need and the advisability to
move would jointly rest with the Shelter Manager. Except for extreme emergency, a
decision to move would have to be coordinated with the American Red Cross and the
Radiological Coordinator in the EOC.
5.
This attachment for Coshocton County provides for the allocation of population (resident
and relocatee) to shelter without regard to race, sex, color or national origin.
Children in school should be picked up by the parents for sheltering as a family unit, if time
and circumstances permit. Children not picked up will be moved to the closest public
shelter.
SHELTER RESOURCES
An updated survey to identify protective shelter facilities was accomplished in the county in
1985. A completed list of all existing and up-gradable shelter facilities is maintained by the
Coshocton County EMA office Director.
EMERGENCY OPERATIONS CENTER
The Emergency Operations Center is located at Coshocton County Services Building, 724
South Seventh Street, Lower Level Room B-100, in Coshocton. When the primary EOC
becomes untenable, an alternate EOC will be named.
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SHELTER CRITERIA
I.
Protection Factor: Although the availability of shelter space dictates the use of Category 1
(PF 20-39) shelter spaces, these spaces should be upgraded to the extent possible in the
time frame available between attack and fallout arrival.
2.
Shelter Size: To make maximum use of available Category 2+ shelter space for the
resident and relocated populations, there is no minimum requirement established for shelter
size in Coshocton County.
SHELTER OPERATIONS
Residents: In the event of a shelter situation developing in Coshocton County, residents should
take one of the following actions:
1.
Those who have home basements with minimal wall exposure — these areas may provide
PF 20 or better protection — should plan on sheltering in their basement, improving their
shelter capability through upgrading as time and available material will permit.
2.
Those not having home basements should seek shelter with neighbors, friends, or relatives
who have sufficient space in such a basement that is referred to in (1) above.
3.
Those not having access to any home basements providing a protection factor of PF 20 or
better should travel to public shelter in the location designated for them.
4.
A last resort action would be to construct expedient shelter following instructions contained
in emergency information packets that will be provided to and published by the local
newspaper and in pamphlets available from the EMA Director.
SPECIAL USE FACILITIES
Certain facilities within the county have been designated for special use purposes. Special use
purposes are defined as: health and medical; local government; law enforcement; fire and such
special purpose needs as determined by local government on an individual basis.
TRAVEL CONSIDERATIONS
There are not enough homes with home basement spaces to provide shelter protection for the
entire population of the county. Consequently, a number of both urban and rural residents will
have to shelter in public shelters. An allocation of existing “best spaces available” has been
made to insure sufficient public shelter spaces for the residents and relocated population who
will need to travel to areas where public shelter is available.
1.
Travel Time: Coshocton County’s distance from various projected strike areas, which will
produce fallout in the county, introduces a considerable variance in time projections for the
arrival of fallout after actual strikes have occurred. Variables in weapons size or wind
conditions could greatly affect arrival time. Fallout arrival will be determined by radiological
detection procedures.
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2.
Travel Mode: In urban areas, travel could be on foot. Provisions will be made for
movement of the aged and infirmed. Rural residents must drive to shelter facility area.
ORGANIZATION AND RESPONSIBILITIES
The Shelter and Mass Care Organization in Coshocton County will be supported by the local
EMA Director, Job and Family Services Director, Red Cross and various volunteer
organizations. The EMA Director will provide overall coordination. During nuclear attack
emergencies, the Red Cross relies on local government for the provision of Fallout Shelter
Managers, monitors, decontamination procedures, and the quarantine of contaminated
individuals.
ASSIGNMENT OF RESPONSIBILITIES
EMA Director
a)
b)
c)
d)
e)
f)
g)
h)
Maintain current fallout shelter listing
Coordinate overall shelter operations
Identify organizations responsible for crisis upgrading of shelters
Coordinate with local health department, hospital, nursing homes, and related
organizations to designate appropriate shelters for special needs populations
Coordinate with Ohio EMA during “SURGE” to provide shelter monitoring teams to
designate nuclear attack shelters
Assign manager of Fallout Shelter Teams who will coordinate with ARC Shelter
Managers for fallout detection, prevention, and decontamination procedures as needed
Coordinate with local law enforcement organizations for support of reception, care, and
shelter operations
Advise the commissioners on who the shelter managers are
SHELTER AND MASS CARE COORDINATORS
a)
b)
c)
d)
e)
Maintain current shelter listings
Manage overall shelter operations from EOC
Designate and assign trained managers and staff for all public shelters
Coordinate shelter upgrading program with Public Works Coordinator
Implement and coordinate the shelter stocking and marking programs
AMERICAN RED CROSS
a) Manage shelters and reception centers
b) Provide registration, staffing, mass feeding, lodging, crisis shelter marking evacuee
assignments, and support in accordance with ARC disaster service regulations and
procedures
c) Coordinate with local shelter monitoring teams to assure shelter safety
d) Maintain records and advise the public about the status of injured or missing persons.
DIRECTOR OF EMERGENCY SERVICES (American Red Cross)
a)
b)
c)
d)
Recruit potential Fallout Shelter Managers
Institute an accelerated Fallout Shelter Manager Training Program
Provide for stocking of food in public and relocatee fallout shelters
Assist the Radiological Protection Coordinator in distribution of radiological equipment
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e) Ensure potable water is provided for each facility and monitor distribution of radiological
equipment
f) Coordinate residents (public shelter and relocatee assignments to fallout shelters)
g) Conduct shelter marking program
h) Monitor the upgrading program and recommended priorities
i) The Radiological Protection Officer (RDO) will provide crisis training to Radiological
Monitors so that all designated public fallout shelters are covered
j) ACTIONS THAT MUST BE TAKEN IN OTHER FUNCTIONAL AREAS ARE
CONTAINED IN OTHER ANNEXES TO THIS PLAN
RECORD KEEPING
Accurate records will be maintained covering the acquisition and use of food items and all other
materials used in supporting the fallout shelter operations. These records will be the primary
source of information to substantiate reimbursement to local retailers and for cost sharing made
to State and Federal Government.
Records relating to shelter RADEF (Radiological Defense) protection, decontamination,
exposure limits, and readings will be maintained by local shelter monitors, and local RDOs.
An on-going inventory of supplies needed for a protective shelter period will be maintained to
assure equitable distribution of supplies and to support any re-supply action from outside
sources. Federal planning includes a re-supply action during an increased tension period from
wholesale sources normally supplying businesses in Coshocton County. Federal distribution of
commodity stockpiles will not occur until a Post Attack Period.
Annex F - Sheltering and Mass Care January 2011
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Coshocton County Emergency Operations Plan
SHELTERING, MASS CARE and SPECIAL NEEDS
Tab 4
I.
Special Needs Registry
PURPOSE OF THE SPECIAL NEEDS REGISTERY
To assure the safety and health of residents at all times and in an emergency, the EMA has
developed a data base to store information for residents who will need assistance to relocate
during an evacuation. The data base will be used to identify special needs individuas who
reside in the threatened area and what equipment and skills will be needed to move the
residents to a safe temporary location.
II.
DEFINITION OF SPECIAL NEEDS REGISTERY
a.
Identify residents in Coshocton County who would need assistance if their place of
residence was part of an emergency evacuation. Individual on their own or via their health
provider (doctor, family member) register with the Coshocton County EMA as a Special
Needs person.
b.
Emergency evacuation implies that there is a condition (requiring immediate action) that
would make it unsafe for the person to remain in their place of residency.
c.
Require assistance implies that the person would not be able to safely evacuate on their
own when they receive simple instructions in the form of public notification.
III. HOW DOES A RESIDENT REGISTER
a.
Hard copy - Obtain a Special needs Registry form from the attending physician, care center
or from the EMA office.
b.
Electronically - Open the EMA website (coshoctonema.com), click Register Special Needs
Persons button, complete and send the form.
IV. HOW IS THE REGISTRY INFORMATON USED
After each update of the data base, copies of the registry are made available to responders (fire
companies, sheriff's office, and the EMS.
The information in the data base is used when there is a need to evacuate a portion of the
county due to a hazardous material release or the threat of flooding. The incident commander
will declare the area at risk. The registry is organized by fire box locations and special needs
persons in the threatened fire boxes will be assisted to evacuate.
Annex F - Sheltering and Mass Care January 2011
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Coshocton County Emergency Operations Plan
SHELTERING, MASS CARE and SPECIAL NEEDS
Annex F - Sheltering and Mass Care January 2011
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