RESERVATION OF SENIOR /JUNIOR
RUGBY PITCHES
Kick off:
Please complete and return as soon as possible:
Ground required: -
……………………………………………………………………………………………………………………….
Name of Club
……………………………………………………… Kit Colour……………………………………………………
Formerly known as
(if club has changed it’s name)
……………………………………………………………………………………………………………………….
Name of ground previously used
……………………………………………………………………………………………………………………….
Name of League
……………………………………………………………………………………………………………………….
*CONTACT TO BE AVAILABLE ON FRIDAYS between 0900 and 1100 TO BE NOTIFIED OF PITCH CANCELLATIONS
Name and address of Fixture
Secretary
………………………………………………………………………………………………………………………
………………………………………………………………………Postcode……………………………………
Home:……………………………Work……………………………Mobile………………………………………
Telephone Nos.
Email Address
………………………………………………………………………………………………………………………
Name and Address of Secretary
………………………………….…………………………………………………………………………………….
…………………………………………………………………………Postcode…………………………………….
Telephone Nos.
Home:…………………………….Work:……………………………Mobile………………………………………..
NOTE: - We agree to abide by the enclosed terms and conditions.
Signed:- …………………………………………………………….. …………………….
For and on behalf of:-
Date:……………………………………
……………………………………………………………………………………………(Name of Sports Club or Organisation)
Name and Address of Person to be
Invoiced
………………………………………………………………………………………………………………………..
(Must sign guarantee below
Liable for payment in full)
………………………………………………………………………… Postcode……………………………………
Telephone Nos.
Home:………………………………Work:……………………………Mobile………………………………………
FORM OF GUARANTEE (Please ensure that the Form of Guarantee is completed in full before returning this reservation form)
I ………………………………………………………………………………………………………………………….(insert full name)
Of …………………………………………………………………………………………………………………………(insert address)
E-mail address………………………………………………………………………………………………………………
Hereby agree to act as Guarantor for the payment of the charges as laid down by the Council for the use of the facilities by:………………………………………………………………………………………………
(Insert name of Club or Organisation)
I understand that in the event of any account relating to the charges payable being unpaid after a period of
28 days of the account being submitted to any officials of the Club detailed in this application, then I may be
held personally liable for such charges.
Signed…………………………………………………………………………………………...Date……………………………………
We will contact teams on a Friday regarding cancellations or changes in schedules.
Please ensure a message can be left if the contact is unable to answer the phone.
RESERVATION OF RUGBY / FOOTBALL PITCHES
TERMS AND CONDITIONS
Your Club will be notified of your pitch allocation, if the pitch you requested is not available
you will be informed of another choice.
Should your application for facilities be granted, the following terms and conditions shall be
deemed to apply:1.
The Council may at any time, on giving 28 days notice, suspend the use of the allocated
facilities, or part thereof, for any period or periods during which the Council require the
facilities for their own use or a special letting, provided that this right shall not be
exercised by the Council to an unreasonable extent and that the Council will, where
possible, provide alternative facilities for the period of the suspension.
2.
The Council also reserve the right to cancel any facilities hereby granted where, in the
opinion of the Council;
- The ground is unfit to be used for the purposes for which the application has been made.
- If non payment of the hire of facilities has occurred.
- If a breach of the terms and conditions of the hire of facilities has occurred.
3.
The Council do not permit the facilities to be used except by members of the applicant's
organisation or members of a visiting organisation, nor to use the facilities for any
purpose other than that set out in the application.
4.
The applicant undertakes to indemnify the Council, their servants, employees and
agents against all claims, proceedings or losses arising out of the grant of the facilities.
5.
The Council cannot accept responsibility for any loss, damage or injury howsoever
arising to persons or property, unless such injury arises through the negligence of the
Council.
6.
The applicant undertakes to pay the charges laid down by the Council and in force
at the time of use of the facilities whether or not the facilities are used except that
this condition shall not apply unless the facility is cancelled in accordance with
condition 2 above.
7.
The person who signs the ‘Form of Guarantee’ overleaf is agreeing, that in the
event of any relating charges payable being unpaid after a period of 28 days of the
account being submitted to any officials of the Club detailed in this application,
then they may be held personally liable for such charges.