GSO.3c
APPLICATION FOR DISPENSATION FROM
CONSULTATION OF THESIS
(D.Phil., M.Litt., M.Sc. By Research)
Students admitted on or after 1 October 2007 and who are granted leave to supplicate for the D.Phil., M.Litt. or M.Sc.(by
Research) programmes are required to deposit a print and a digital copy of their thesis. The print copy of the thesis
should be delivered to the Examination Schools for deposit in the Bodleian (or other appropriate University library) where
it is intended to be available for consultation. The digital copy should be deposited by the author in the Oxford University
Research Archive (ORA) see www.admin.ox.ac.uk/examregs/contents.shtml for details. Students who were admitted prior
to October 2007 are also required to deposit a print copy of their thesis but may also wish to make a voluntary deposit of
a digital version of their thesis in the ORA.
Please read the notes overleaf before you sign.
On completion please return this form to the relevant Graduate Studies Assistant
(please refer to www.admin.ox.ac.uk/gso/staff/shtml for contact details)
SECTION 1 – to be completed by the Student. Please use BLOCK CAPITALS
Surname:
Title
(Mr/Mrs/Miss/Ms/etc.):
First Name (in full):
OSS ID Number:
College/Hall:
Faculty/Department:
Award for which you have submitted your
thesis (i.e; D.Phil/M.Sc. By Research/M.Litt.):
Supervisor(s):
Title of Thesis: The title stated here must be precisely the same as that stated on the title page of the thesis submitted. A
candidate wishing to amend the title previously approved by the Faculty/Department must apply to the
Faculty/Department for permission to do so.
a) Is your digital thesis subject to a default 3-year embargo because of divisional policy?
Yes (Humanities, Social Sciences, Medical Sciences) [go to d) and e) below]
No (MPLS) [go to b) and c) below]
b) If your division does NOT operate a default 3-year embargo (MPLS), does your thesis contain sensitive or copyright
information that requires you to apply for dispensation from consultation? Yes/No
c) If yes, do you wish to apply for dispensation from consultation for the whole of the thesis or only the restricted material
(sections of the thesis)?
d) If your digital thesis IS subject to a default embargo (Humanities, Social Sciences, Medical Sciences), does your thesis
contain sensitive or copyright information such that you should continue to subject it to dispensation from consultation
beyond the end of the embargo? Yes/No
e) If yes, do you wish to apply for dispensation from consultation for the whole of the thesis or only sections of the thesis?
Dispensation from Consultation for…
❑
Whole thesis (hardcopy)
❑
Whole thesis (digital copy)
❑
Sections of thesis (hardcopy)
❑
Sections of thesis (digital copy)
State the date until which dispensation from consultation is requested (please refer to
notes):
/
/
GSO.3c
Student to state the reasons why dispensation from consultation is required (Where applicable, please make
reference to the terms of agreements with an outside body or sponsor governing supply of confidential material or the
disclosure of research results described in the thesis. You should note, in particular, the duration of any obligations under
such agreements when stating in the previous section the date until which dispensation is required. If in any doubt, you
should discuss with your Supervisor or consult Research Services, tel: (2)70143. Contact ORA@ouls.ox.ac.uk for queries
regarding third party copyright in digital theses. See.
http://www.bodleian.ox.ac.uk/ora/oxford_etheses/copyright_and_other_legal_issues for guidance on sensitive
information and copyright
Declaration by the candidate as author of the thesis:
I understand that subject to the Statement of Policy on Intellectual Property promulgated from time to time by the
University in its Statutes and Regulations, I am the owner of this thesis and the copyright will rest with me unless I
specifically transfer it to another person.
Signature:
Date:
SECTION 2 – to be completed by the Supervisor
Supervisor’s remarks: (please continue on separate sheet if necessary)
Signature:
Full Name:
Date:
GSO.3c
SECTION 3 – to be completed by the Director of Graduate Studies (or equivalent)
❑ Yes
Approved:
Comments:
Signature of DGS
(or equivalent):
Full Name:
Date:
❑ No
GSO.3c
NOTES
The print copy of your thesis will be made freely available unless you have been granted dispensation from
consultation. Digital theses will be made freely available unless your division operates a default embargo or
you have been granted dispensation from consultation. If you wish your thesis to be available despite
divisional embargo you should indicate as such on the online deposit form for digital theses.
1.
2.
If, for good reason, you do not wish your thesis or part of it to be made available for consultation or be
reproduced, you may apply to the relevant board for dispensation for a limited period from this
requirement. Any such application (to be made via form GSO.3c) should state, with full reasons, both the
nature and the period of the dispensation requested, and should be sent to the relevant Graduate
Studies Assistant (please refer to www.admin.ox.ac.uk/gso/staff.shtml for contact details). Such reasons
might include that consultation or reproduction would put at risk confidential material or invalidate an
application for a patent on a product or process described in a thesis. You should also be particularly
mindful of the terms of any agreements with an outside body or sponsor governing supply of confidential
material or the disclosure of research results described in the thesis. See
http://www.bodleian.ox.ac.uk/ora/oxford_etheses/copyright_and_other_legal_issues/sensitive-content for
guidance. If in doubt, you should discuss with your Supervisor or Research Services. Contact
ORA@ouls.ox.ac.uk for queries regarding third party copyright in digital theses.
(a)
Dispensation will always be granted i) in cases where confidentiality has been made a condition of
access to material which is subsequently incorporated in a thesis and ii) for material in the digital
copy where copyright is held by a third party and permission to disseminate it via the Internet has
not been granted by the copyright holder.
(b)
Before you deposit the freely available copy (PDF) of your thesis you must remove sensitive and
copyright content which cannot be made freely available unless there is so much material that it is
impractical to remove it (in which case you should restrict access to the entire thesis). You should
indicate on form GSO3C and on the online deposit form the date when the material can be made
freely available (if applicable). For guidance see
www.bodleian.ox.ac.uk/ora/oxford_etheses/preparing_your_thesis. All content apart from the
restricted material will be made freely available on deposit. The preservation copy should be
deposited intact and will not be made available.
(c)
Where confidential material forms only a small part of a thesis and the force of the thesis will not
be seriously impaired by the removal of such material, the board may grant permission for the
confidential material to be deposited separately form the thesis, on the understanding that the
thesis will be available for consultation or reproduction but access to the confidential material will
be restricted.
(d)
For material in the digital copy where copyright is held by a third party and permission to
disseminate it via the Internet in ORA has not been granted by the copyright holder, the board will
grant permission for the copyright material to be deposited as a separate digital file from the thesis,
on the understanding that the digital thesis will be available for consultation or reproduction but
access to the copyright material will be restricted.
You may discover the names of persons who have consulted your hardbound thesis by writing to the
Keeper of Special Collections & Western Manuscripts at the Bodleian Library requesting this information.
This form should be submitted to the relevant Graduate Studies Assistant (please refer to
www.admin.ox.ac.uk/gso/staff.shtml for contact details).
GSO.3c. Revised: June 2010