Administrative and Professional
Performance Assessment
Policy: In accordance with the provisions of the by-laws and procedures of the Board of Trustees,
college administrators and professional staff shall: 1) carry out the policies of the college district; 2)
perform their duties as outlined in approved job descriptions; 3) perform their duties in conformance
with college district regulations and procedures; and 4) perform their duties in support of the college's
goals and objectives.
Philosophy: The administration of the college shall be structured in such a way that all administrators
shall provide effective leadership and support in the planning, implementation and evaluation of district
objectives, the creation of a stimulating environment for learning; the effective use of district resources
to achieve these objectives; the recruitment, supervision, training and evaluation of personnel; and
contribution to the development and improvement of district programs and services.
In support of their essential responsibilities, administrators and professional staff are expected to uphold
the highest standards of competence and integrity to respect individual differences, to provide for
human dignity and privacy, and to be guided by the elements of due process.
General Duties and Responsibilities:
All administrators have broad, general duties and responsibilities in common. The general duties and
responsibilities of each administrator are:
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To implement College policies and programs accurately and constructively.
To fulfill the College’s obligations under Negotiated Agreements with employee groups.
To plan and carry out affirmative action programs which promote equal opportunity.
To plan, organize, and administer the activities of his/her office or division.
To be kept informed of new developments relating to his/her area of responsibility and to
maintain a positive attitude toward change in order to improve the operations of his/her
unit.
To recommend the organizational structure, staffing compliment, and necessary changes in
the administrator’s area of responsibility.
To utilize adopted selection processes to identify and recommend personnel within
administrator’s area of responsibility.
To evaluate services and personnel in the administrator’s area of responsibility.
To encourage professional development of personnel.
To maintain effective communication with the administrator’s immediate supervisor.
To promote an integrated effort in administration through cooperation with other
administrators.
To promote effective relationships with faculty staff, students, members of the community,
and other educational institutions.
To develop, recommend, and administer the budget for the administrator’s area of
responsibility.
To serve on committees and councils as directed by the President or the Administrators
immediate supervisor.
To perform any other duties assigned by the Administrator’s immediate supervisor.
Procedures: The annual performance assessment is an on-going process to encourage professional
growth and improvement, to recognize outstanding performance and to implement corrective and
improvement processes related to administrative and professional-technical performance when
appropriate.
The annual assessment will consist of multiple steps, which will include a supervisor’s evaluation, selfevaluation, and peer evaluation and goals/objectives development.
Following completion of the assessment tools, the employee’s supervising administrator will meet with
the administrative or professional-technical employee to discuss the elements of the evaluation. These
elements will include the following, at a minimum:
1. Administrative responsibilities including a review and update of the related position
description. The following are components of the assessment tool:
a. Communication Skills
b. Collaboration/Team building skills
c. Supervisory skills
d. Leadership qualities
e. Planning and organizational skills
f. Time management
g. Policies and procedures of the college
h. Affirmative action and diversity
i. Institutional commitment
j. Overall
2. Accomplishment of annual goals and objectives
3. Specific Achievements (if applicable)
4. Areas for improvement (if applicable)
5. Overall appraisal of performance during evaluation period.
Administrative and professional-technical contract renewal recommendations with written summaries
will be sent by the hiring authority and maintained by the Human Resources department. The hiring
authority will inform the Human Resources Office of the contract status. Notices of non-renewal will be
made no later than ________________. A copy of the written summaries will become part of the
administrators/professional-technical employee’s permanent file in the Human Resources Department.
If you have questions, call the Human Resources office at ext. 5096.
Administrative and Professional
Performance Assessment
• Supervisor’s Evaluation
• Self Evaluation
Name:
Evaluation Period:
From:
To:
Supervising Administrator:
Please evaluate/rate each item that most closely represents the quality of performance for this administrator
according to the following:
5 – Consistently performs far beyond the expected standards
4 – Consistently performs beyond expectations
3 –Performs at a satisfactory level
2 -- Performance needs improvement*
1 -- Performance is unsatisfactory*
NA or do not know
* For these ratings, please provide examples and/or explanation for this rating.
Part 1:
Administrative Responsibilities
1. Communication Skills: For example: Demonstrates ability to compose written materials clearly and concisely,
communicate to diverse audiences, and communicate verbally one-to-one and in group settings:
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
2. Collaboration/Team Building Skills: For example: Cooperates and coordinates with other
administrators/departments; anticipates effect his/her decisions will have on other areas; is willing to offer and
accept assistance at all levels; is approachable when colleagues or subordinates need support/help, and offers
it easily; is able to build consensus; is comfortable, productive, and effective when working in group situations;
projects a positive College image.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
3. Supervisory Skills: For example: Identifies and communicates work expectations, monitors performance when
appropriate and provides feedback; gives clear instructions, verifies understanding; provides coaching in
needed skill areas and support professional development. Is available to meet with faculty and staff.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
4. Leadership Qualities: For example: Motivates staff and peers, instills good morale and involves staff in the
decision making process; leads individuals and groups without exercising authority unduly; takes responsibility
for his/her own actions and decisions; fosters innovation, development and implementation of new approaches;
promotes an atmosphere conducive to others professional development/growth and learning.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
5. Planning & Organizational Skills: For Example: Is able to conceive, design, schedule, and implement short and
long range plans, schedule work within these plans, and anticipate and compensate for deviations from these
plans; maintain awareness of and implement new developments and trends. Is able to identify and analyze
problems, and take appropriate steps to resolve problems.
Insures alignment of individual and
departmental/goals and objectives to the college’s philosophy, mission and goals.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
6. Time Management: For example: Is able to accept and complete reports/tasks/projects in a timely fashion;
regularly attends scheduled meetings prepared and on time; remains accessible when needed.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
7. Policy and Decision-Making: For example: Consistently follows fiscal, personnel, and contractual agreements
and other policies/procedures with uniform application; decisions are made in a timely and efficient manner
obtaining consultation and consensus where appropriate.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
8. Affirmative Action and Diversity: For example: Demonstrates commitment to the college’s affirmative action and
diversity policies and to foster a climate of understanding and appreciation.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
9. Institutional Commitment: For example: Visibly supports and works toward accomplishing overall institutional
goals and objectives; demonstrates commitment to the mission and goals of the college.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
10. Fiscal Management: For example: Is efficient in handling administrative functions such as budget development,
departmental fiscal controls and carries out departmental functions within fiscal appropriation utilizing available
resources.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
11. Job Knowledge: For example: Displays accuracy and in-depth knowledge in administrative field, consistently
attempts to improve job knowledge and competence in field, demonstrates skill and foresight in planning new
programs, forecasting future trends and preparing for them.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
12. Working Relationships: For example: As a group member or leader this administrator is skillful in helping the
group define and solve problems, communicates with clarity, after listening to him/her I understand his/her
meaning, demonstrates ability to mediate and resolve conflicts, is sensitive to faculty, staff and/or student
concerns and feelings and is approachable to discuss problems and concerns.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
For sections 2 - 5, attach additional sheets if necessary.
Part 2: Specific Achievements/Strengths
Part 3: Areas for Improvement/Weaknesses
(If areas for improvement are noted, include a development plan.)
Part 4: Overall appraisal of performance during the evaluation period
Rating:
Comments:
Supervisor’s Signature/Date
Employee’s Signature/Date
Comments:
•1 •2 •3 •4 •5
Administrative and Professional
Performance Assessment
• Peer evaluation
• Subordinate Evaluation
Name:
Evaluation Period:
From:
To:
Supervising Administrator:
Please evaluate and rate each item that most closely represents the quality of performance for this administrator
according to the following:
5 – Consistently performs far beyond the expected standards
4 – Consistently performs beyond expectations
3 -- Performance at a satisfactory level
2 -- Performance needs improvement*
1 -- Performance is unsatisfactory*
NA or do not know
* For these ratings, please provide examples and/or explanation for this rating.
Part 1:
Administrative Responsibilities
1. Communication Skills: For example: Demonstrates ability to compose written materials clearly and concisely,
communicate to diverse audiences, and communicate orally one-to-one and in group settings:
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
2. Collaboration/Team Building Skills: For example: Cooperates and coordinates with other
administrators/departments; anticipates effect his/her decisions will have on other areas; is willing to offer and
accept assistance at all levels; is approachable when colleagues or subordinates need support/help, and offers
it easily; is able to build consensus; is comfortable, productive, and effective when working in group situations;
projects a positive College image.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
3. Supervisory Skills: For example: Identifies and communicates work expectations, monitors performance when
appropriate and provides feedback; gives clear instructions, verifies understanding; provides coaching in
needed skill areas and support professional development. Is available to meet with faculty and staff.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
4. Leadership Qualities: For example: Motivates staff and peers, instills good morale and involves staff in the
decision making process; leads individuals and groups without exercising authority unduly; fosters innovation,
development and implementation of new approaches; promotes an atmosphere conducive to others
professional development/growth and learning.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
5. Planning & Organizational Skills: For example: Is able to conceive, design, schedule, and implement short and
long range plans, schedule work within these plans, and anticipate and compensate for deviations from these
plans; maintain awareness of and implement new developments and trends. Is able to identify and analyze
problems, and take appropriate steps to resolve problems.
Insures alignment of individual and
departmental/goals and objectives to the college’s philosophy, mission and goals.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
6. Time Management: For example: Is able to accept and complete reports/tasks/projects in a timely fashion;
regularly attends scheduled meetings prepared and on time; remains accessible when needed.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
7. Policy and Decision-Making: For example: Consistently follows fiscal, personnel, and contractual agreements
and other policies/procedures with uniform application; decisions are made in a timely and efficient manner
obtaining consensus and consultation where appropriate.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
8. Affirmative Action and Diversity: For example: Demonstrates commitment to the college’s affirmative action and
diversity policies and to foster a climate of understanding and appreciation.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
9. Institutional Commitment: For example: Visibly supports and works toward accomplishing overall institutional
goals and objectives; demonstrates commitment to the mission and goals of the college.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
10. (For subordinate assessors only) Unit Goals and Objectives: Provides leadership and support to a unit staff to
accomplish the unit’s annual goals and objectives.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
11.
Fiscal Management: For example: Is efficient in handling administrative functions such as budget
development, departmental fiscal controls and carries out departmental functions within fiscal appropriation utilizing
available resources.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
12. Job Knowledge: For example: Displays accuracy and in-depth knowledge in administrative field, consistently
attempts to improve job knowledge and competence in field, demonstrates skill and foresight in planning new
programs, forecasting future trends and preparing for them.
Rating:
• N/A • 1 • 2 • 3 • 4 • 5
Comments:
13. Working Relationships: For example: As a group member or leader this administrator is skillful in helping the
group define and solve problems, communicates with clarity, after listening to him/her I understand his/her
meaning, demonstrates ability to mediate and resolve conflicts, is sensitive to faculty, staff and/or student
concerns and feelings and is approachable to discuss problems and concerns.
Rating:
Comments:
• N/A • 1 • 2 • 3 • 4 • 5
Attach additional sheets if necessary.
A.
What do you consider to be the major strengths of this administrator?
B.
What specific things do you believe s/he might do to improve his/her performance?
Overall appraisal of performance during the evaluation period
Rating:
Comments:
Signature (Optional)
•1 •2 •3 • 4 • 5
Date