Creating and Maintaining Full and Accurate Records: From Maybe to
Mandatory
Date: Wednesday 5th December 2007
Place: National Library Auditorium, Aitken Street, Wellington
Time: 1pm – 4pm (registration from 12.30)
1.00
Welcome and Archives New Zealand Update on Current Developments
(Evelyn Wareham, Manger, Government Recordkeeping Programme,
Archives New Zealand)
1.15
The ‘Create and Maintain’ Standard: A Full and Accurate Overview!
(Stephen Clarke, Archives Analyst, Government Recordkeeping
Programme, Archives New Zealand)
1.45
The International Environment: How does ISO-15489 impact New
Zealand? (Mike Steemson, Consultant, The Caldeson Company)
2.15
Refreshments and Networking
2.45
Leo Donnelly, Office of the Ombudsman
3.15
Create and Maintain: what does it mean in practice? : Facilitated Panel
Discussion with the Standard on the Creation and Maintenance of Full and
Accurate Records advisory group members.
3.45
End of Session
Creating and Maintaining Full and Accurate Records: From Maybe to
Mandatory
Archives New Zealand invites you to our next government recordkeeping forum
where we will address what it means to create and maintain full and accurate
records. Archives New Zealand is currently developing an exciting new tool to
support the mandatory provisions outlined in s. 17 of the Public Records Act- The
Standard on the Creation and Maintenance of Full and Accurate Records. This
will be distributed to agencies in mid November for public comment and we
would very much like to hear what you think about the standard and the areas we
should be addressing.
First, Stephen Clarke, Archives Analyst in the Government Recordkeeping
Programme, will tell you about our project to develop the Standard on the
Creation and Maintenance of Full and Accurate Records.
Then, Mike Steemson (Consultant, The Caldeson Consultancy), will give us an
overview of international guidance on recordkeeping and discuss how ISO-15489
impacts on recordkeeping in the New Zealand context.
After the break Leo Donnelly from the Office of the Ombudsmen will talk about
the Official Information Act process, how the OIA interacts with the PRA, and the
benefits of good recordkeeping.
To close, we will run a facilitated panel discussion with some of the Standard on
the Creation and Maintenance of Full and Accurate Records Advisory Group
Members. They will provide an insight into the practicalities of implementing the
standard.