Lord Mayor’s Parade 2014 Saturday 17th May Arrival time 12:00 – Norfolk Gardens, City Park Parade departs - 12:30 Information pack for participating parties Section 1 This years theme Section 2 How to get materials Section 3 Art workers and assistants Section 4 Parade information and guidelines Section 5 Parade Route Section 6 Application form Section 1 – This years theme This year’s parade theme will be film. Bradford UNESCO City of Film. There are four themes that you may want to choose to work from. 1.1 Black and White 1.2 Bollywood 1.3 Cinema 1.4 OR JUST COME AS YOUR FAVOURITE FILM CHARACTER! www.q20theatre.co.uk Q20 Theatre Creative Arts Hub · Dockfield Rd · Shipley · BD17 7AD info@q20theatre.co.uk · 01274 221 360 Section 2 - Creating your costume If you are creating your own costumes please send your orders to gillie@q20theatre.co.uk and we will arrange for them to be purchased and inform you when they are ready for collection. For guidance on style and colour, please see the designs above. The list of useful products is endless, but a few suggestions are as follows: Willow and wet strength tissue paper, pva glue Tissue paper in large sizes, variety of colours Rolls of cellophane, variety of colours Plastizote – available in a variety of colours and thickness. Orders please by 28th April. Fabric – with Bollywood as part of our theme, Bradford is uniquely placed for sourcing exciting fabrics. Schools and Community Groups Meetings - There will be a presentation of the designs and ideas for the Parade plus the opportunity for you to come and discuss your requirements and ask any questions at 4pm on 18th March in the Savile Room in City Hall. If you are unable to attend the meeting and have any questions please email the address above. We look forward to seeing you! Section 3 – If you need an arts worker If you are using one of our arts workers it would be sensible if they worked directly with us to order materials. They will know what materials they are hoping to work with and the quantities needed. Artistes to work with your school - Q20 Theatre has been responsible for delivering the Lord Mayors’ parade for 12 years. During this time we have seen the numbers of participants increase, and the standard of costumes and props created with young people have been of an exemplary nature. Involvement in the parade offers a special opportunity for pupils to work with talented and experienced arts workers and often experience using materials that they may not be familiar with. In addition the parade day is a very special experience where they have direct involvement in a community event that supports our civic head. The participants feel very special and valued, and the event is a highlight that they will remember for a long time. Q20 Theatre is able to provide artistes and assistants to work with your school in creating costumes for the Lord Mayors’ parade. We recommend that a team of one artiste and one assistant will be paid for 2 days that are allocated as follows: 2 half days in school with one class during which the pupils will create and contribute substantially to making their own costume/head-dress. The other day is allocated to the artiste and assistant to create a design, source and buy materials, prepare any items necessary before the workshop in the school, and attend to any finishing off that the costumes require. We can provide arts workers that Design and make costumes for the children to wear Create gigantes from willow and tissue paper Create banners that are carried in the parade If you would like to engage arts workers provided by Q20 Theatre, again please contact gillie@q20theatre.co.uk . We recommend that a team of one artiste and one assistant will be paid for 2 days that are allocated as follows: 2 half days in school with one class/group during which the pupils will create and contribute substantially to making their own costume/head-dress. The other day is allocated to the artiste and assistant to create a design, source and buy materials, prepare any items necessary before the workshop in the school, and attend to any finishing off that the costumes require. The cost of this is £450 for the package. Section 4 - Parade Information Important Dates Chance to meet the organisers 4pm - 18th March, Saville Room in City Hall Bradford. Deadline for Parade submission 25th April 2014 Confirmation of entry 30th April 2014 Regulations & Safety Guidelines The Parade is about having fun and celebrating, but to ensure that the experience is safe and enjoyable for everyone, all entrants must comply with the following regulations and safety guidelines. 1. No alcohol is to be consumed at any point before or during the Parade. Any persons found with alcohol may be asked to leave the Parade. 2. Decorations must be secure and safe. 3. Entrants must not throw any gifts or advertising material. 4. Young children in the Parade must be supervised at all times. 5. Ensure appropriate footwear is worn, particularly in wet weather. Creating Your Entry The Lord Mayor’s Parade welcomes a range of entrants – This year’s theme is Film and you can be flamboyant and colourful– whatever is important or representative of you or your group. Original and effective entries do not necessarily require big budgets. Some of the most effective entries can be created through simple coordinated costumes, props or banners, and original ideas. There is a budget of up to £4:00 per person to cover the cost of materials used in making costumes or props. If you have an idea for a large scale piece please contact us to discuss the budget . Entry can be in a range of formats. Individual Entrants You do not require a group to take part in the parade – many individual entrants have been flamboyant and highly effective costumes. Important Points Ensure you can see – there will be no one there to guide you Be weatherproof Your costume/prop is not too heavy to walk the whole route Small/Large Walking Groups Whether you are a group of friends or a large community group, walking groups can make a big impact by using simple costume, props, flags, banner or a routine. It is important to create a visual identity and tell people who you are, particularly for larger walking groups. Straggling groups of people walking create less impact than a tightly formatted, evenly spaced group, so think how you will move along the route. Important points Coordinated costumes – may be simply the same colour T-shirts/Flags Establish a theme or identity Evenly spaced walking Use of banner, props or routines Dancing/Marching Groups You need to pace your routine so that it can keep up with the speed of the Parade, yet be flexible to allow for changes in speed and prevent gaps in the Parade. Potential health and safety risks have been identified as the result of gaps being allowed to develop in the Parade, and you may be asked to cut short a routine if this happens. You will be expected to comply with the requests of the Parade stewards. Important points Coordinated costumes – may be simply the same colour T-shirts Establish a theme or identity Evenly spaced walking Use of banner, props or routines Props, Flags & Banners Props and banners can be used to identify your group or identify your theme. They can create colour, humour and height to your entry – remember, many people’s view is often restricted. Important points Do not make your prop or banner to heavy to be carried for the entire route. Ideally, make them weatherproof. If using flags, create a choreographed routine. A wide range of items can be installed on poles and carried – papier-mâché objects over wire frames, fruit or stuffed toys, plastic flowers, hats etc. Flagpole or fishing rod holders round the waist make props, flags and banners easier to carry. Prohibited Articles Fire, open flames, fireworks, flammable goods, welding, flares, sparklers are all prohibited as they are liable to cause fire, explosion or injury to people and property. Racist, sexist and homophobic material will not be allowed in the Parade. Sponsorship Guidelines Parade entrants may not distribute product samples or product promotions. Any signage that does not comply with that agreed will be removed from your entry. Section 5 – Parade route Section 6 Parade Date –17th May 2014 Entry Closing Date -25th April 2014 PLEASE TYPE OR PRINT ALL INFORMATION CONTACT DETAILS Organisation/Group Contact Name Daytime Telephone E-mail Address CATEGORY We would best be described as (please tick box): Band Dancing School School Children Community Group Individual Commercial Organisation Other (explain) Do you have any affiliation or special requirement to be placed alongside any other organisation that is taking part, if so which organisation? If you are planning to include live music in your entry please provide details of how it will be produced. Please also provide details on the type of music and number in band WALKING GROUP There would be approx people part of our group. The age range of the group is Please provide a brief description of what your group will include i.e .costumes, masks, flags, flags banners etc. I / We have read the Parade information pack and parade guidelines. I / We understand that non-compliance with the LORD Mayor’s Parade guidelines may result in the organisation being excluded from the Parade. I / We agree to be bound by these conditions and will obey all instructions provided by designated CBMDC Events team before, during and immediately after the Parade. I / We the undersigned understand that the CBMDC accepts no responsibility for any loss or damage to property, or any personal injury during the Parade. Please return this application form to: Lord Mayor’s Parade Events Team Room 11 City Hall Bradford BD1 1HY Tel: 01274 432422 Email: bethan.hignett@bradford.gov.uk Please sign on behalf of your organisation: Name:………………………………………………………….. Signed: …………………………………………………………