SHETGIRI & ASSOCIATES
TENDER FOR THE
PROPOSED INTERIOR RENOVATION & FURNISHING WORK
OF
INDIAN INSTITUTE OF BANKING & FINANCE
AT
MAKER TOWERS “F” WING,
19TH FLOOR, CUFFEE PARADE, MUMBAI.
SHETGIRI & ASSOCIATES
NOTICE INVITING TENDER
M/s______________________
_________________________
____________ ____________
_____________
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Dear Sir’s,
Tender for the Proposed Interior Renovation & Furnishing work at Indian Institute of
Banking & Finance Maker Towers 'F' Wing, 19th Floor, Cuffee Parade, Mumbai for the
Examination Centre Cum Evaluation Section.
Sealed item-rate tenders for the Proposed Interior Renovation & Furnishing work of Indian
Institute of Banking & Finance at Maker Towers 'F' Wing, 19th Floor, Cuffe Parade, Mumbai
are invited from reputed & renowned contractors who are on panel of Nationalized
Bank’s of India in the requisite category and experienced in execution of Interior
renovation & furnishing projects for leading reputed nationalized Bank’s and / or
private sector bank’s as per the criteria mentioned in the NIT / tender document.
1.
Tender documents consisting of detailed plan, technical specifications, schedule of
quantities of the various classes of works to be executed, and the set of 'terms &
conditions of contract' to be complied with by the person whose tender may be
accepted can be collected from the Corporate Office at Indian Institute of Banking &
Finance, Kohinoor City Commercial – II, Tower-I, 2nd Floor, Kirol Road, Off L.B.S
Marg, Kurla (W), Mumbai – 400 070. or collected from the office of our Architects
M/s SHETGIRI & ASSOCIATES at Safalya, S.K.Bole Road, Dadar (W), Mumbai –
400 028, Tel: (022) – 2422 3900
2.
Tenders which should be placed in two envelopes, with the name of the project
written on the envelopes will be received till 7th July 2014 upto 3.00 PM in the office
of Joint Director, Administration Department, Indian Institute of Banking & Finance,
Kohinoor City Commercial – II, Tower-I, 2nd Floor, Kirol Road, Off L.B.S Marg,
Kurla (W), Mumbai – 400 070. Envelope-1 should contain Earnest Money Deposit,
Pre-qualification formats if any, Technical Bid document and technical specifications.
Envelope-2 should contain Price bid. The Envelopes - 1 & 2 will be opened on 7th
July 2014 at 3.30 PM. The committee constituted for the purpose shall scrutinize the
documents furnished in envelopes – 1 & 2 and finalize the contracting agency for
award of the work. The decision of the committee shall be final & binding on all the
intending bidders / contractors. The committee reserves the right to accept or reject
any or all the tender documents without assigning any reasons thereof.
3.
The tender documents must be filled in English and all the entries must be made by the
hand and Written in ink. If any of the documents are missing or unsigned, the tender
shall be considered invalid.
4.
Earnest Money Deposit Amount of Rs. 59,000/- (Rupees Fifty Nine Thousand Only),
in the form of Demand Draft/ Banker's Cheque payable at Mumbai and drawn in
favour of Indian Institute of Banking & Finance, will have to be paid otherwise the
tender is liable for rejection.
SHETGIRI & ASSOCIATES
5.
The successful tender will have to pay as the amount of initial security deposit which
shall be 2% of the accepted value of the tender including the EMD, by means of D.D
in favor of the Indian Institute of Banking & Finance, payable at Mumbai. The initial
security deposit is to be paid by the Contractor to Institute within 14 days of
intimation to him of the acceptance of the tender. The initial security deposit will be
invested with the bank for the duration of the contract period and will be refunded to
the contractor with out any interest, after issue of the virtual completion certificate.
No interest is allowed on the retention money.
6.
The acceptance of a tender will rest with the Competent Authority, who does not bind
himself to accept the lowest tender, and reserves to himself the authority to reject any
or all of the tenders received, without assigning any reasons. All tenders in which any
of the prescribed conditions are not fulfilled, or are incomplete in any respect are
liable to be rejected.
7.
All compensation or other sums of money payable by the Contractor to our Clients
under the terms of this contract may be deducted from the security Deposit, or from
any sum that may be or may become due to the Contractor on any account whatsoever
and in the event of the Security Deposit being reduced by reasons of any such
deductions, the Contractor shall within 15 days of being asked to do make good in
cash or by cheque any sum which have been deducted from his security deposit.
8.
Tender containing any condition leading to unknown/ indefinite liability, are liable to
be summarily rejected.
If at all any rebate(s) is/are to be offered the tenderer shall first quote his rates strictly
on the terms and conditions stipulated in tender document and then show separately
and rebate(s) offered specifying the conditions for such rebate(s). Failure to follow
this procedure will render the tender liable to summarily rejection.
9.
Canvassing in connection with tenders is strictly prohibited and the tenders submitted
by the contractors who resort to canvassing will be liable to rejection.
10.
The tenderer should quote their (own) rates for undertaking the work.
11.
All rates quoted in the tender shall be all inclusive of taxes including Sales Tax or any
other tax on material or on finished works like VAT, Service tax, turnover tax,
Profession tax, ESI, PF, Insurance etc in respect of this contract which shall be
payable by contractor and shall be included in the rates quoted and the Institute will
not entertain any additional claim whatsoever in this respect.
12.
Time is the essence of the contract. The work should be completed within 60 Days
from the date of the work order issued to the contractor to commence the work. The
successful Contractor will have to give CPM/PERT chart of various activities of work
to be done so that the work gets completed within the stipulated time. The chart shall
be submitted within 15 days from the date of acceptance of the tender.
13.
Tenders for works shall remain open for acceptance for a period of 120 days from the
date of opening of tenders. If the tenderer withdraws his tender before the expiry of
the said period or makes any modifications in terms and condition of the tender which
are not acceptable to the Institute, then the Institute without prejudice to any other
SHETGIRI & ASSOCIATES
right or remedy be at liberty to forfeit the earnest money.
14.
It will be obligatory on the part of the tenderer to tender and sign the tender
documents for all the component parts and that, after the work is awarded, he will
have to enter into an agreement for each component with the competent authority in
the Institute.
15.
The tenderer, apart from being a competent contractor must associate himself with the
agencies of appropriate class who are eligible to tender for (i) Electrical (ii) Plumbing,
Sanitary and water supply installations (iii) Air-Conditioning & (iv) Security Systems
/ L.V works.
16.
The tenderer should visit the site to ascertain the working conditions and local
authority regulations/restrictions if any and other information required for the proper
execution of the work.
17.
The quantities of various items given in the schedule of quantities are approximate.
The quantities of work may vary at time of allotment/execution of work. Institute
reserves the right to omit/delete any item(s) of work from the schedule at the time of
allotment/before the commencement of work without assigning any reason
whatsoever. Contractor will be paid for the actual work done at the site duly verified
by the Architect & concerned officials / committee members of the Institute.
18.
The unit price shall be deemed to be fixed price. In case of extra items, a record of
labor charges paid shall be maintained and shall be presented regularly to the
Employer’s for checking. The settlement will be made based on figures arrived at
jointly and taking unit price given in the contract assigned to the successful Tenderer.
In case, of extra items where similar or comparable items are quoted in the tender,
extra rates shall be based on tender rates.
19.
If the rate quoted by the contractor for any item/ items are not workable or abnormally
lower than the market rate, the Institute may demand Bank guarantee from the
contractor for satisfactory completion of such work. The bank guarantee amount will
be not less than 50% of the estimated amount of the items for which the rates are not
workable or abnormally low. This bank guarantee will be released after successful
completion of these works (unworkable and abnormally low rated items) to the
satisfaction of the Institute.
20.
No employee of the Institute shall be allowed to work as a Contractor for a period of 2
years of his/her retirement from Services without previous permission of the Institute.
This contract is liable to be cancelled, if either the contractor or any of his employees
is found any time to be such a person who hade not obtained the permission of
Institute as aforesaid before submission of the tender or engagement in the
contractor’s service.
21.
Sealed tenders in prescribed form in two envelopes along with the EMD (Envelope-1
should contain Earnest Money Deposit, Pre-qualification forms if any, terms &
conditions of contract / original tender technical bid document and technical
specifications. Envelope-2 should contain Price bid) are to be addressed and sent to
Joint Director, Administration Department, Indian Institute of Banking & Finance,
Kohinoor City Commercial – II, Tower-I, 2nd Floor, Kirol Road, Off L.B.S Marg,
Kurla (W), Mumbai – 400 070.
SHETGIRI & ASSOCIATES
22.
In case of any clarifications, the contractors may contact Mr. Francis X Amalanathan
on 25039604 or the Architects office (Mr. Amol Shetgiri – M/s SHETGIRI &
ASSOCIATES) on 24223900 on any working days within the prescribed timeframe
for the tender.
PRE-QUALIFICATION CRITERIA FOR INTERIOR WORKS
The intending Contractor / bidder shall be on panel of any Nationalized Bank of India /
leading Private Sector Bank / leading & reputed Private Sector Financial organizations of
repute, within Mumbai circle and in the requisite category (Empanelment for works above
Rs. 50 lakhs).
Average annual financial turnover during the previous 3 audited years should not be less than
Rs. 50 lakhs and contractor shall possess a solvency certificate from leading bank of repute of
minimum of Rs. 50 lakhs. The contractor shall have an experience of having successfully
completed similar works during the last 3 years ending 31-03-2014, either of the following:
Two similar completed works costing not less than Rs. 40 Lakhs
OR
One similar completed work costing not less than Rs. 50 Lakhs
Similar works shall mean the Interior Renovation & Furnishing Works of Corporate Offices,
Bank’s Office Premises, Commercial Building Interiors executed for Bank’s branches or
offices / PSU’s / Government Organization / Private Sector Interior projects of repute.
The contractors should provide proper documentary proof in support of satisfactory
completion of similar works along with letter of award. The Contractors should also provide
Annual report (balance sheet and profit and loss account for the last 3 years). The Contractors
should be having adequate manpower, equipment, etc, manufacturing facility. The
contractors shall produce the above mentioned documents and certificates before collection
of the tender document from the Architects office or Institute’s office. No tenders shall be
issued without the documentary evidence in support of the pre-qualification criteria.