MINUTES OF THE REGULAR SCHOOL BOARD MEETING
School District of Mauston
DATE:
Monday, November 15, 2010
TIME:
7:00 PM
PLACE:
District Administrative Office
510 Grayside Avenue, Mauston WI 53948
MEMBERS PRESENT: Cauley, Buss, Rogers, McIntire, Kryka, Fox
MEMBERS ABSENT: Zilisch
1. Board President Jim Cauley called the board meeting to order at 7:00 p.m. Roll call of members was
taken; six members were present.
2. Motion by Rogers/McIntire to approve the minutes of the October 18, 2010 Regular School Board Meeting.
Motion carried 5/0 with one abstention (Fox/absent).
3. Motion by Buss/Kryka to approve the minutes of the October 26, 2010 Special School Board Meeting.
Motion carried 6/0.
REPORTS:
4. Student Reports: Alaina Voss reported for the Mauston High School FFA. The annual Fruit, Cheese and
Sausage Sale delivery is December 9th. Other activities include the Big Buck Contest, participation in the
national FFA convention, and plans to build a float for the Mauston Christmas parade.
5. Showcase Report: Mauston High School English teacher Chris LaVold reported on his participation in the
Folger Institute teacher academy during the summer of 2010.
6. Administrative Reports: District and building administrators updated the board regarding building
activities and progress on strategic planning initiatives.
7. Superintendent’s Report: Dr. Smolek reported to the board regarding the 2011 Strategic Planning
Committee meeting which was held on November 10th at Western Technical College. He reviewed the
school district belief statements, as revised by the committee (Ref. Exhibit #1/File). He also distributed a
summary of critical issues identified by the committee as ongoing priorities for board consideration. The
WASB State Education Convention will be held in Milwaukee on January 18-21, 2011. Dr. Smolek
reminded board members to confirm their plans to attend with the district office before November 30th.
8. Board Committee Reports: The Property & Transportation committee met three times since the October
board meeting, to address issues related to the Olson Middle School roof project, the COPs (Securing Our
Schools) Grant, and the “bus buddy” project suggested by a Mauston High School student. The Policy
Committee continues to review board policies; the remainder of the 100 series is presented for first reading
at this evening’s meeting. Recommendations and further discussion are forthcoming in pending action.
PENDING ACTION:
9. Motion by Buss/Fox to approve the purchase and installation of a white EPDM roof on the Olson Middle
School (OMS) building. Following discussion, a roll call vote was taken, and the motion carried 6/0.
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10. The board discussed the topics of hiring an independent project manager, the warranty sought, and the
need for the development of bid specification documents. Committee chair Carrie Buss reported that after
reviewing the information presented, there was consensus on the committee that the manufacturer’s
warranty is sufficient to guarantee the quality of the work without the additional expenditure of hiring a
project manager. The committee noted that a local contractor has drawn up preliminary, detailed bid
documents for this project, and has offered them for the district’s use. The committee had no objection to
the district using these documents in the official bid process. Motion by Buss/Fox to use the roof project
specification documents developed by Ritland Design for the Olson Middle School roof project bid process.
Following discussion, a roll call vote was taken, the motion carried 6/0.
11. The board discussed the next step in the OMS roof project, which will be to solicit bids for the project.
Motion by Buss/Fox to solicit bids for a white EPDM roof and cedar shake shingle replacement for the
Olson Middle School roof using Ritland Design specifications. There was consensus to review bids from a
minimum of three contractors. Following further discussion, a roll call vote was taken, and the motion
carried 6/0. The Request for Proposals will be published with the deadline for bids being set so that bids
can be opened and reviewed at the regular December board meeting.
12. Motion by Kryka/Buss to waive the third reading of Board Policy 363.5 – Assistive Technology, and
approve the policy as presented. Motion carried 6/0.
13. The board conducted a first reading of selected policies from the 100 Series. As per the board’s approved
plan for policy review, only those policies with suggested revisions are brought to the board for reading and
approval (Ref. Exhibit #2/District File).
14. Motion by McIntire/Fox to approve the Wisconsin Tax Levy Credit Resolution as drafted by the Wisconsin
Association for Equity in Funding. Business Manager Julie Lankey-Smallwood explained the rationale
behind the proposed resolution (Ref. Exhibit 3/File). Following discussion, the motion carried 6/0.
15. Motion by Buss/McIntire to approve the district’s membership in the Wisconsin Rural Schools Association.
Dr. Smolek distributed information about this group, including its stated purpose and membership fees.
Following discussion, the motion failed 0/6.
16. Motion by McIntire/Fox to approve the district’s receipt of a gift in the amount of $300 from the family of
former Mauston teacher Edith Olson. The board expressed appreciation for their generosity, and noted that
they had donated another sum to Grayside Elementary earlier in the year. The motion carried 6/0.
17. Motion by McIntire/Fox to approve two parent transportation contracts for special education students, as
presented. Motion carried 6/0.
18. Motion by McIntire/Fox to approve the payment of district vouchers in the amount of $2,016,516.64. Motion
carried 6/0.
19. Motion by Rogers/Buss to adjourn at 9:05 p.m. Motion carried 6/0.
Recorded by:
Melodye Jones
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