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Official files and personal data
Charter (Art.)
Staff Regulations (sreg)
Staff Rules (sr)
SGB and AI
Annual inspection of Official Status file
ST/AI/108
Adverse material, filing of in personnel records
ST/AI/292
Notification/Obligation of staff member to
supply information
sr 1.5
Nationality
sr 4.3
ST/AI/2010/2
Rectification of date of birth and
other personal data
ST/AI/2010/2
sr 1.2 (g)
Responsibilities of departments and offices in
connection with official records
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Date of birth (DOB)
Responsibilities of staff in connection with
official records
IC and
Task Tools
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ST/SGB/2007/5,
Section 3,
ST/SGB/2012/3
ST/SGB/2007/5,
Section 4
ST/SGB/2012/3
ST/SGB/2007/5,
Section 6
Electronic records
Personal emergency contact information
Post-employment restrictions
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sreg 1.2 (i) (m)
ST/SGB/2006/15
sr 1.2 (n)
Disposition of the documents of the
Independent Inquiry Committee into the United
Nations Oil-for-Food Programme
ST/SGB/2006/16
Information sensitivity, classification and
handling
ST/SGB/2007/6,
ST/SGB/2012/3
Record-keeping and the management of United
Nations archives
ST/SGB/2007/5,
ST/SGB/2012/3
Records of the United Nations Compensation
Commission
ST/SGB/2007/10
Records and archives of the United Nations
Monitoring, Verification and Inspection
Commission (UNMOVIC)
ST/SGB/2009/12
Staff members with disabilities
ST/SGB/2014/3
and Amend.1,
Amend.2, Amend.3
and Amend.4
RELATED Status, basic rights and duties
Dependency status and benefits
Disciplinary (Intentional tampering with official records/files is a specific instance of prohibited conduct)
IC and Task Tools:
Official files and personal data
ST/IC/2003/64
Personal emergency contact information
DESA.6 – Form
Request for Personnel files
P.2 – Form
Designation, change or revocation of beneficiary
P.2A – Form
Designation, change or revocation of beneficiary – For Non-UN Staff
P.50 – Form
Certificate of employment
P.180 – Form
Personnel files cross reference sheet
P.198 – Form
Request for personnel files
P.282 - Form
Authorization to withdraw Personnel files
P.283 – Form
Personnel records file closure form
P.313 – Form
Request for Clearance of Staff Designated to Performing Significant Functions
in the Management of Financial, Human and Physical Resources under
Provisions of ST/SGB/2005/7
IMIS desk procedures
Personnel  Personnel Administration  Person profile
Personnel  Personnel Administration  Staff member profile
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